Generator Systems, Equipment, Parts, and Service

The City of Oklahoma City is seeking a comprehensive procurement opportunity for generator systems, equipment, parts, and services through a competitive bid process (Bid Number BID26602). The solicitation aims to establish a pricing agreement for purchasing generators, generator-powered portable lighting, and preventative maintenance and repair services for municipal operations. Bidders must provide unit prices for various generator brands and capacities, including light towers and emergency lighting units, with a requirement for rapid response capabilities (30-minute initial response and two-hour on-site reporting). The procurement mandates that vendors be authorized dealers with access to manufacturer parts, schematics, and support services, and capable of providing repair services within 24 hours of receiving a purchase order. Electronic bids will be received through the BidNet system until 10:00:00 a.m. CST on April 16, 2025, with a question-and-answer period closing on April 10, 2025 at 12:00:00 p.m. CST. The initial contract term is one year, with options to renew for two additional one-year periods, and will be governed by Oklahoma state law.

The contract opportunity appears open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. Potential bidders must comply with various administrative requirements, including completing a Vendor Contact Form, providing three service references, and meeting comprehensive insurance requirements, including worker's compensation, general liability, and automobile liability coverage with specific minimum coverage amounts. Vendors must provide pricing based on manufacturers' suggested retail prices with a percentage discount and submit detailed hourly labor rates, service call fees, and training rates. The contract includes provisions for potential subcontracting with written approval, with markup limited to 15% for work exceeding $100,000. All equipment and work must include a minimum one-year warranty covering latent defects, materials, workmanship, and installation. While no specific award value is explicitly stated, the procurement allows the Contracting Entity to purchase bid items at any time throughout the agreement's term, with no guaranteed minimum purchase quantities, suggesting flexibility in potential contract value.