WTSP Emergency Generator Service & Maintenance

The Tennessee Department of Correction (TDOC) is soliciting competitive bids through a Request for Bid (RFB) process for emergency generator service and maintenance at West Tennessee State Penitentiary (WTSP) in Henning, Tennessee. The procurement covers preventive maintenance, corrective maintenance, emergency services, repairs, and inspections for eleven emergency generator units from manufacturers including CAT, Cummins, John Deere, and Kohler. The successful contractor must provide annual inspections, three additional quarterly inspections per calendar year, annual load bank testing completed within four weeks of annual inspection, and comprehensive third-year inspections including cooling system replacement and equipment overhaul. Required qualifications include a minimum of three years of experience servicing the specified generator equipment, three professional references verifying comparable service experience, valid Tennessee contractor licensing, and registration with the Tennessee Department of Revenue for sales and use tax collection. The contractor must maintain regular service availability Monday through Friday from 7:00 a.m. to 6:00 p.m. (CST) and provide twenty-four-hour, seven-day-per-week emergency services with response times of two hours during regular time and three hours during premium time. The bidding period runs from March 17, 2026 through March 31, 2026 at 2:00 PM CDT, with written questions and comments due by March 20, 2026. The contract will be awarded to the lowest-cost responsive bidder meeting all stated requirements, with an initial three-year term and the State's option to execute up to two renewal periods not to exceed twelve months each, for a maximum total contract duration of sixty months, with an anticipated contract start date of April 5, 2026.

The RFB does not identify any specific set-aside designations for disadvantaged enterprises or restrictions limiting organizational types from responding, though all respondents must comply with nondiscrimination provisions and federal regulations including PREA (Prison Rape Elimination Act) standards. Bidders must certify compliance with the Iran Divestment Act, affirm non-debarment status from federal or state transactions, confirm no convictions or civil judgments for fraud or criminal offenses within the past three years, and declare no pending indictments or terminations of prior public contracts for cause or default. The procurement requires submission of unit pricing for ten line items covering annual inspections, quarterly inspections, load bank testing, third-year inspections, technician and helper labor at regular and premium time rates, and round-trip service calls, with a non-biddable parts line item to be funded post-award based on actual usage at cost plus fifteen percent markup. Eight of the eleven generators are covered under manufacturer warranty until July 25, 2028, requiring prior written permission for repairs on warranted units. All bids must be submitted through Tennessee's EDISON Supplier Portal, and respondents are encouraged to conduct pre-bid site visits to WTSP for facility examination prior to bid submission. While the specific budget or award value is not disclosed in the procurement documents, the structure of ten line items with anticipated annual service volumes including 400 regular-time and 200 premium-time technician hours, plus 27 round-trip service calls annually, provides a framework for cost estimation.