Gasoline And Diesel Fuel Supply Services

Walton County, Florida is issuing Invitation to Bid (ITB) #26-17 for Gasoline and Diesel Fuel Supply Services, seeking a qualified vendor to supply unleaded gasoline and diesel fuel to eight county fuel distribution locations, including Public Works, five road districts, two landfill sites, and one pit facility. The vendor must install vendor-owned tank monitoring systems at all county fuel sites and provide on-demand fuel delivery whenever tank levels reach approximately 20% capacity or within twenty-four hours of a county request, with the Public Works Director serving as the primary point of contact. The fuel specifications require unleaded gasoline with a minimum of 87 octane per ASTM D4814 and Grade No. 2 ultra-low sulfur diesel per ASTM D975, compliant with Florida regulations, to be delivered via tank wagon or bulk transport trucks as specified by the county. All fuel deliveries must be temperature-adjusted to 60 degrees Fahrenheit for billing purposes, with applicable state inspection fees and taxes added to invoices, and delivery hours are limited to 6:00 a.m. to 4:00 p.m. Monday through Thursday for most locations, with one location open Sunday through Saturday. The contract term is one year from the date of complete execution with options to renew for up to four additional one-year periods at the county's sole discretion. Sealed bids are due May 13, 2026, at 3:00 p.m. via the County's e-Procurement Portal with public bid opening immediately following, and the question submission deadline is April 27, 2026, at 12:00 p.m. Pricing shall be based on OPIS Pensacola rack average pricing on the date of delivery plus a fixed markup per gallon submitted by the bidder, with the markup remaining firm throughout the contract duration and bids remaining valid for forty-five calendar days following the bid opening date.

Walton County offers local vendor preference in accordance with Walton County Purchasing Policies and Procedures (PP017), allowing qualified local vendors to apply for preference consideration; however, no specific set-asides for disadvantaged enterprises or women- and minority-owned business enterprises are identified in the procurement documents. Bid security is not required; however, the successful bidder must execute the contract and provide all required Certificates of Insurance demonstrating an A.M. Best Financial Strength Rating of A-, Class VII or better within ten business days of the Notice of Award. Required insurance coverage includes commercial general liability with a $1,000,000 combined limit per occurrence, comprehensive automobile liability coverage with a $300,000 combined single limit, and workers' compensation coverage at statutory limits, with the county named as an additional insured. No incumbent vendor or current contractor information is provided in the procurement documents, and no existing infrastructure or technology integration requirements are specified beyond the installation of vendor-owned tank monitoring systems. The procurement documents do not specify an award value or budget range; however, the county reserves the right to reject any or all bids, conduct investigations into bidder qualifications and past performance, and value engineer the scope of services if the apparent low bid exceeds available budget. Additionally, the county reserves the right to withhold payment for delivery tickets lacking proper stick or dial readings and authorized signatures, and failure to maintain timely fuel deliveries as specified may result in contract cancellation.