Fleet - Automotive Replacement Parts and Accessories

The City of St. Petersburg is seeking qualified vendors to provide automotive replacement parts and accessories for its Fleet Management Department through a Request for Qualifications (RFQ). The procurement targets parts for light, medium, and heavy-duty vehicle assets, including batteries, tools, filters, engines, exhaust systems, brake parts, bearings, paint and body repair assemblies, and various other automotive components. Vendors must be manufacturers or fully authorized dealers/distributors of the proposed products. The solicitation requires a comprehensive 15-page submission detailing the firm's capabilities, with evaluation criteria including project team/key personnel (20 points), past project experience and references (35 points), and firm-specific qualifications (36 points). Key dates include a deadline for questions on July 24, 2025, and proposal submissions due by August 7, 2025, at 3:00 pm. The initial contract term is three years, with an option for one two-year renewal by mutual written agreement. Vendors must demonstrate at least three years of applicable experience and maintain minimum qualifications throughout the contract term.

The solicitation provides opportunities for disadvantaged business enterprises, with additional points available for Small Business Enterprise (SBE), Minority Business Enterprise (MBE), and Women Business Enterprise (WBE) certifications. Vendors must be registered with the Florida Department of State and maintain specific insurance coverages, including commercial general liability and workers' compensation. The estimated annual expenditure is approximately $2,000,000, though this amount may vary. The City reserves the right to contract with multiple vendors and is not obligated to exclusively purchase from a single supplier. Pricing will be initially guaranteed for twelve months, with potential negotiations for price adjustments thereafter. Vendors are expected to provide comprehensive services including order tracking, environmental disposal services, trade-in credits, and manufacturer warranties. The procurement aims to establish strategic partnering agreements that can effectively support the City of St. Petersburg's fleet management needs across various vehicle types and components.