Fixed and Removable Prosthesis for Dental Patients

The County of San Mateo, on behalf of San Mateo Medical Center (SMMC), a fully accredited public hospital and clinic system serving San Mateo County and San Francisco, seeks proposals for fixed and removable dental prosthesis services. The procurement requires contractors to fabricate and repair dental prosthetics, including dentures and partial dentures, at the contractor's laboratory, with pickup and return of cases from SMMC clinics and monthly invoice submission organized by clinic. Cases will originate from licensed California dentists and dental students supervised by credentialed faculty, with compensation based on a per-case fee structure. Minimum qualifications include five years of similar service experience, California business authorization, SAM registration, and specified insurance coverage comprising general liability ($1,000,000 per occurrence), workers' compensation, professional liability ($1,000,000 per occurrence/$3,000,000 aggregate), and cyber liability ($5,000,000 per occurrence). Proposals are due March 6, 2026 at 1:00 p.m. via the eProcurement portal, with a question deadline of February 23, 2026 at 1:00 p.m.; no pre-proposal conference or site visit is scheduled. Evaluation criteria weight project approach (27.3%), firm qualifications (22.7%), team qualifications (18.2%), and price (22.7%), with contract term of one year with no renewal options mentioned. The RFP does not specify a budget or funding source.

Up to 10 percent preferential points are available to local businesses and nonprofit organizations under San Mateo County Ordinance Code Chapter 2.89. All contractors must comply with extensive regulatory requirements including Section 504 of the Rehabilitation Act, HIPAA privacy and security standards for protected health information, a Corporate Compliance Code of Conduct prohibiting kickbacks and requiring violation reporting, living wage obligations under San Mateo County Ordinance Code Chapter 2.88 (currently $17.00 per hour with annual CPI-U adjustments capped at 3.5 percent), fingerprinting certification for personnel with child contact, intellectual property assignment to the County for all work products, and vendor/contractor access policies for County facility and network use. Contractors must designate a Section 504 Compliance Coordinator if employing 15 or more persons, maintain confidentiality of all information, cooperate fully with compliance audits, and execute a HIPAA Business Associate Agreement. No incumbent vendor or budget amount is specified in the procurement documents; compensation is structured as a per-case fee with monthly billing statements required.