Enclosure_2_Sample_Exhibit_E_-_Corporate_Compliance_Code_of_Conduct_(Third_Parties).pdf
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- Solicitation number
- 66000-2526-238
- Issued by
- San Mateo County, San Francisco City, California
About this file
This document is a Corporate Compliance Code of Conduct exhibit required by the County of San Mateo on behalf of San Mateo Medical Center (SMMC) for contractors providing fixed and removable dental prosthesis services. The code of conduct establishes mandatory compliance requirements for all third-party contractors, requiring adherence to all Federal, State, and governmental health care program requirements, with specific obligations to submit accurate information for Federal health care cost reports, including acute available bed count data for Disproportionate Share Hospital payments. Contractors must report any suspected violations of Federal health care program requirements to the SMMC Compliance Officer within fifteen days of discovery, with options to utilize the SMMC Disclosure Program via a compliance hotline at (800) 965-9775 or direct reporting to the Compliance Officer. The contract term is one year with no renewal options specified, and proposals are due March 6, 2026 at 1:00 p.m. via the eProcurement portal, with a question deadline of February 23, 2026 at 1:00 p.m.
The code of conduct explicitly prohibits kickbacks, bribes, payments, gifts, or things of value to any person or entity with whom SMMC has or seeks business or regulatory relationships, and contractors must immediately report any offering or receipt of such gifts to the Compliance Officer. Contractors are prohibited from engaging in any financial, business, or other activity that may interfere with the performance of contractual duties or involve use of SMMC/County property, facilities, or resources. Contractors must cooperate fully and honestly during compliance audits conducted by outside agencies regarding enforcement of Federal and State regulations and applicable accreditation standards. The compensation structure is based on per-case fees with monthly invoice submission, and contractors must maintain general liability insurance of $1,000,000 per occurrence, professional liability of $1,000,000 per occurrence/$3,000,000 aggregate, and cyber liability of $5,000,000 per occurrence. An authorized representative of the contractor must certify receipt, understanding, and commitment to comply with this code of conduct upon execution of the agreement, with non-compliance potentially resulting in contract termination and other penalties as permitted by law.
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EXHIBIT E
CORPORATE COMPLIANCE SMMC CODE OF CONDUCT (THIRD PARTIES)
Contractor recognizes and is fully dedicated to advancing SMMC’s commitment to full compliance with all Federal, State, and other governmental health care program requirements, including its commitment to prepare and submit accurate claims consistent with such requirements.
Contractor will comply with all Federal, State or other governmental health care program requirements.
Contractor, to the extent its contractual duties require it to submit the reports covered in this paragraph, will promptly submit accurate information for Federal health care cost reports including, but not limited to, the requirement to submit accurate information regarding acute available bed count for Disproportionate Share Hospital (DSH) payment.
Contractor will report to the SMMC Compliance Officer any suspected violation of any Federal health care program requirements within fifteen (15) days of discovery of the violation.
Contractor has the right to use the SMMC Disclosure Program by calling the Compliance Hotline at (800) 965-9775 or reporting incidents directly to the Compliance Officer. SMMC is committed to non-retaliation and will maintain, as appropriate, confidentiality and anonymity with respect to such disclosures.
Contractor understands that non-compliance with Federal and State health care program requirements, and failing to report any such violations, could result in termination of the Agreement and/or any other penalties as permitted by law.
Contractor is responsible for acquiring sufficient knowledge to recognize potential compliance issues applicable to the duties outlined in the Agreement and for appropriately seeking advice regarding such issues.
Contractor will not offer, give, or accept any “kickback,” bribe, payment, gift, or thing of value to any person or entity with whom SMMC has or is seeking any business or regulatory relationship in relation to said business or regulatory relationship (other than payments authorized by law under such relationships). Contractor will promptly report the offering or receipt of such gifts to the SMMC Compliance Officer.
Contractor will not engage in any financial, business, or other activity which may interfere or appear to interfere with the performance of the duties under the Agreement or that involve the use of SMMC/County property, facilities, or resources.
Template Version December 2, 2016 1
Contractor will cooperate fully and honestly in the event that SMMC and/or County is audited by an outside agency including, but not limited to, compliance audits regarding enforcement of Federal and State regulations, any applicable accreditation standards, and/or SMMC system-wide policies.
TO REPORT VIOLATIONS,
CALL THE COMPLIANCE HOT LINE: (800) 965-9775
Contractor, in executing this Agreement, certifies that an authorized representative has received this Code of Conduct, understands it, has authority to commit Contractor to this Code of Conduct, and has committed Contractor to comply with this Code of Conduct.
Template Version December 2, 2016 2
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