Enterprise Resource Planning System (ERP)
Closed State & local contract opportunity
- Solicitation number
- 25260047P-AZ
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 20447 Integrated Hardware-Software I.t. Solution (Microcomputer)
- 20655 Integrated Hardware-Software I.t. Solution (Mini/Mainframe Computer)
- 20820 Business Software, Misc.: Agenda, Labels, Mail List, Planning, Scheduling, Etc.
- 20837 Database Software
- 20851 Human Resources Software
- 20853 Integrated Software
- 20856 Logistics And Supply Chain Software
- 20863 Personnel Software
- 20871 Purchasing Software
- 20938 Database Software
- UNSPSC codes
- 43231518 Process mapping and design software
- 43232105 Charting software
- 43232108 Calendar and scheduling software
- 43232620 Risk management data and analysis software
- 81162008 Enterprise resource planning software as a service
- 43232300 Data management and query software
- 43232301 Categorization or classification software
- 43232305 Data base reporting software
- 43232306 Data base user interface and query software
- 43232307 Data mining software
Show all 23
- 43232311 Object oriented data base management software
- 43232912 Gateway software
- 43231506 Materials requirements planning logistics and supply chain software
- 43231503 Procurement software
- 43231510 Label making software
- 43232204 Embedded text entry software
- 43233403 Data compression software
- 43231500 Business function specific software
- 43232205 Fonts software
- 43233402 Data conversion software
- 43231505 Human resources software
- 43232304 Data base management system software
- 78101715 Marine logistics service
- Points of contact
-
- Amanda Zarko zarkoaz@scps.k12.fl.us (407) 320-0237
- John Mahramus mahramjz@scps.k12.fl.us (407) 320-0000
Updated .
About this opportunity
The School Board of Seminole County, Florida (SBSC) is seeking competitive sealed proposals for a comprehensive Enterprise Resource Planning (ERP) system to replace its current legacy platform. This procurement aims to acquire a full suite of integrated modules supporting Finance, Human Resources, Payroll, and Asset Management for the school district, which serves approximately 59,000 students and 7,000 employees across 78 schools and facilities. The proposed ERP solution must include software licensing, implementation services, integration, training, and ongoing support, with options for both cloud-based and on-premise deployment. Vendors must demonstrate prior successful implementations in Florida K-12 districts with organizations of at least 7,500 employees and provide integration capabilities with existing systems like Skyward, TMA Systems, and Frontline. The solicitation was posted on December 1, 2025, with a mandatory question deadline of December 10, 2025, and proposals due by January 21, 2026, at 10:00 AM EST via the VendorLink portal. Evaluation will utilize an adjectival scoring system across weighted criteria including personnel experience (2.50), technical requirements (5.50), implementation approach (4.00), references (2.00), training and sustainability (4.00), and initial pricing (3.00), with additional scoring for best and final offer pricing and oral presentations.
The procurement does not specify specific set-aside designations or restrictions for disadvantaged enterprises, and there are no MWBE goals mentioned in the documentation. The contract term is proposed for ten years from Board approval, with an option to renew for an additional five-year period. Existing infrastructure requiring integration includes Skyward Student Information System, TMA Systems for facilities management, Web Clock and TMS for timekeeping, Frontline for substitute teacher management, and the Heartland Suite for school nutrition operations. Vendors must provide comprehensive insurance coverage, including Commercial General Liability, Cyber Liability, and Workers' Compensation, and comply with federal and state requirements such as background screening, FERPA protection, and Florida Public Records Act compliance. Financial stability is evaluated on a pass/fail basis, requiring either a surety commitment letter with an A.M. Best rating of "A-" or higher or audited financial statements for the two most recent fiscal years. While specific budget ranges are not explicitly stated, the detailed pricing workbook suggests the district is seeking a comprehensive, long-term solution with potential significant investment across software licensing, implementation, training, and ongoing support.
Opportunity text
The School Board of Seminole County, Florida (SBSC) is soliciting competitive sealed proposals from qualified professional agencies to provide an Enterprise Resource Planning (ERP) solution.
Files
| File | Type | Posted |
|---|---|---|
| 25260047P-AZ_Proposers_List.pdf | ||
| 25260047P-AZ_Addendum_2.pdf | ||
| 25260047P-AZ_Addendum_2.pdf | ||
| 25260047P-AZ_Addendum_1.pdf | ||
| Attachment_M_-_Pricing_Workbook_Addendum_1.xlsx | XLSX spreadsheet | |
| Attachment_M_-_Pricing_Workbook_Addendum_1.xlsx | XLSX spreadsheet | |
| 25260047P-AZ_Addendum_1.pdf | ||
| Attachment_L_-_Requirements_Workbook_Addendum_1.xlsm | XLSM spreadsheet | |
| Attachment_L_-_Requirements_Workbook_Addendum_1.xlsm | XLSM spreadsheet | |
| 25260047P-AZ_ERP_RFP_Document_-_FINAL.pdf | ||
| Attachment_M_-_Pricing_Workbook.xlsx | XLSX spreadsheet | |
| Attachment_M_-_Pricing_Workbook.xlsx | XLSX spreadsheet | |
| Attachment_L_-_ERP_Requirements.xlsm | XLSM spreadsheet | |
| Attachment_N_Data_Privacy_Agreement.pdf | ||
| Attachment_K_Draft_Service_Agreement.pdf | ||
| Attachment_L_-_ERP_Requirements.xlsm | XLSM spreadsheet | |
| Attachment_K_Draft_Service_Agreement.pdf | ||
| 25260047P-AZ_ERP_RFP_Document_-_FINAL.pdf | ||
| Attachment_N_Data_Privacy_Agreement.pdf |
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