Attachment_M_-_Pricing_Workbook.xlsx

73 KB Posted

Attached to
Enterprise Resource Planning System (ERP)
Solicitation number
25260047P-AZ
Issued by
Seminole County, Florida

About this file

Written by GovTribe AI ·

This is a pricing workbook attachment for the School Board of Seminole County, Florida's Enterprise Resource Planning (ERP) system procurement. The document provides detailed instructions and templates for vendors to complete pricing submissions across a five-year evaluation period. Proposers are required to populate white cells only within designated tabs covering ERP system software licensing costs for both on-premises and cloud/SaaS options, implementation costs including setup, configuration, process mapping, customization, data migration, training, and pilot testing, integration platform or middleware costs, and comprehensive training services such as on-site system administration training, end-user training, train-the-trainer programs, desktop quick reference guides, and online training. Additional pricing detail tabs accommodate bundled components, add-on modules, and other costs such as infrastructure and hosting that cannot be broken out by standard sections.

The pricing workbook requires vendors to submit costs for implementation spread across five to twelve months depending on the proposed implementation schedule, with annual cost summaries provided for each of the five evaluation years. A separate financing tab extends pricing projections over a ten-year period to capture hardware, software, installation, implementation, maintenance, and support costs. Vendors must ensure all mandatory requirements are reflected in their pricing and are instructed to note any components that cannot be disaggregated by the provided sections. The workbook includes subtotals for on-premises licensing, cloud/SaaS licensing, implementation, training, maintenance and ongoing sustainment, and other costs to facilitate transparent cost analysis and comparison among competing proposals.

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Other files

File Type Posted
25260047P-AZ_Proposers_List.pdf PDF
25260047P-AZ_Addendum_2.pdf PDF
25260047P-AZ_Addendum_1.pdf PDF
Attachment_L_-_Requirements_Workbook_Addendum_1.xlsm XLSM spreadsheet
Attachment_M_-_Pricing_Workbook_Addendum_1.xlsx XLSX spreadsheet
Attachment_K_Draft_Service_Agreement.pdf PDF
25260047P-AZ_ERP_RFP_Document_-_FINAL.pdf PDF
Attachment_L_-_ERP_Requirements.xlsm XLSM spreadsheet
Attachment_N_Data_Privacy_Agreement.pdf PDF

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Instructions

School Board of Seminole County, Florida
Enterprise Resource Planning Solution
This section of the RFP contains instructions for completing the Pricing Sheet.
1Complete the pricing tabs by filling in only the applicable "white" cells on each of the tabs. Note: Proposers do not need to fill in the "Other Detail" tab if there are no additional or other items to provide pricing information for.
2Pricing should reflect, at a minimum, all mandatory requirements.
3If components are bundled and cannot be broken out by the sections provided, make a note of that in the appropriate "Other Detail" area.
4Pricing is to be completed for 5 years. Implementation costs should be spread across five to twelve (5 to 12) months depending on the implementation schedule provided.
5Adding additional rows to the "Other Detail" or "Maintenance and Ongoing" Tabs: If you need to add more rows to the various sections, make sure insert the row above where it says "insert row above this line". Also make sure you copy the formulas and formatting from a previous row that contains cost figures.
6Complete Financing (if available) for 10 years.
7Any questions, please contact the Purchasing Contact.

Attachment M

&A Page &P of &N

Pricing_Purchase

SystemYear 1Year 2Year 3Year 4Year 5Total
QtyUnit CostTotalQtyUnit CostTotalQtyUnit CostTotalQtyUnit CostTotalQtyUnit CostTotal
ERP System
Software:
Enterprise Resource Planning Software Licensing Costs (On-Premises)0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
Enterprise Resource Planning Software Licensing Costs (Cloud/SaaS)0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
Other (provide detail and costs on "Other Detail" Tab):$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Subtotal On Premises Licensing Software:$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Subtotal Cloud/SaaS Software:$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Implementation Costs:
Implementation Costs ( including setup, configuration, process mapping, customization, data migration, training, and pilot testing)1$ - 0$ - 01$ - 0$ - 01$ - 0$ - 01$ - 0$ - 01$ - 0$ - 0$ - 0
Integration Platform or Middleware Costs1$ - 0$ - 01$ - 0$ - 01$ - 0$ - 01$ - 0$ - 01$ - 0$ - 0$ - 0
Other (provide detail and costs on "Other Detail" Tab)$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Subtotal Implementation Costs:$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Training:
On-site System Administration Training0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
On-site End User Training0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
On-site Train the Trainer Training0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
Desktop Quick Reference Guides (Branded for SCPS)0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
On-line Training0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
Other (provide detail and costs on "Other Detail" Tab):$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Training Total:$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Other:
Provide detail on additional components to the proposed solution that are not included in the sections above. Details to be provided on the "Other Detail" Tab.$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Summary
Total Annual Costs ERP with On Premises Licensing$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Total Annual Costs ERP with Cloud/SaaS Licensing$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0

Attachment "O"

&A Page &P of &N

Other Detail

SystemYear 1Year 2Year 3Year 4Year 5Total
Software (i.e Add on Modules):Provide Details on "Other":
Other 1:0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
Other 2:0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
Other 3:0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
Other 4:0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
(insert additional above this line)
Subtotal Software:$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
ImplementationProvide Details on "Other":
Other 1:0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
Other 2:0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
Other 3:0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
Other 4:0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
(insert additional above this line)
Implementation Total:$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Training:Provide Details on "Other":
Other 1:0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
Other 2:0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
Other 3:0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
Other 4:0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
(insert additional above this line)
Training Total:$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Other Costs (such as Infrastructure/Hosting):Provide Details on "Other":
Other 1:0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
Other 2:0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
Other 3:0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
Other 4:0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
(insert additional above this line)
Other Total:$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0

Attachment "O"

&A Page &P of &N

Maintenance_Ongoing-Sustainment

SystemYear 1Year 2Year 3Year 4Year 5Total
QtyUnit CostTotalQtyUnit CostTotalQtyUnit CostTotalQtyUnit CostTotalQtyUnit CostTotal
ERP
Software System Maintenance and ServiceProvide Details on System Maintenance and Service
Upgrades and/or annual support and maintenance0$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 00$ - 0$ - 0$ - 0
(insert additional above this line)
Software Total:$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
(insert additional above this line)

Attachment "O"

&A Page &P of &N

Pricing - Financing

System Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Total

ERP Solution
Finance cost for Hardware, Software, Installation Implementation$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Maintenance/Support$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
ERP Solution Total:$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Training
On-site System Administration Training$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
On-site End User Training$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
On-site Train the Trainer Training$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Desktop Quick Reference Guides (Branded for SCPS)$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
On-line Training$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Other (provide detail and costs on "Other Detail" Tab):$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Training Total:$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Other:
Finance costs for Other$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Summary
Total Annual Costs (ERP)$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Training$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0

Attachment "V"

&A Page &P of &N image1.png image2.jpeg

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