Attachment_M_-_Pricing_Workbook.xlsx

XLSX spreadsheet 73 KB Posted Dec 1, 2025

Attached to: Enterprise Resource Planning System (ERP)
Solicitation number: 25260047P-AZ
Issued by: Seminole County, Florida

About this file

Written by GovTribe AI · Feb 2, 2026

This is a Pricing Workbook attachment for the School Board of Seminole County, Florida's Enterprise Resource Planning (ERP) system procurement. The workbook provides templates for vendors to submit comprehensive pricing for a full-suite ERP solution designed to support Finance, Human Resources, Payroll, and Asset Management functions serving approximately 59,000 students and 7,000 employees across 78 schools and facilities. The pricing submission must cover a five-year period with implementation costs spread across 5 to 12 months, and vendors may elect to provide financing options extending to 10 years. Proposals are due January 21, 2026, at 10:00 AM EST via the VendorLink portal, with a mandatory questions deadline of December 10, 2025.

The pricing workbook requires vendors to complete separate tabs for licensing costs (both on-premises and cloud/SaaS options), implementation costs including setup, configuration, data migration, training and pilot testing, integration platform or middleware expenses, various training categories (on-site system administration, end user training, train-the-trainer, and online training), maintenance and ongoing support, and other supplemental costs such as infrastructure and hosting. Vendors must itemize all costs by year across the five-year period with quantity and unit cost breakdowns, and may add supplemental detail using the "Other Detail" tab for bundled components or additional items not fitting standard categories. The workbook structure allows vendors to demonstrate pricing flexibility by offering alternatives such as on-premises versus cloud deployment models, enabling the school district to evaluate total cost of ownership across different implementation scenarios.

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Other files

File	Type	Posted
25260047P-AZ_Proposers_List.pdf	PDF	Jan 21, 2026
25260047P-AZ_Addendum_2.pdf	PDF	Jan 9, 2026
25260047P-AZ_Addendum_1.pdf	PDF	Dec 19, 2025
Attachment_L_-_Requirements_Workbook_Addendum_1.xlsm	XLSM spreadsheet	Dec 19, 2025
Attachment_M_-_Pricing_Workbook_Addendum_1.xlsx	XLSX spreadsheet	Dec 19, 2025
Attachment_K_Draft_Service_Agreement.pdf	PDF	Dec 1, 2025
Attachment_M_-_Pricing_Workbook.xlsx	XLSX spreadsheet	Dec 1, 2025
25260047P-AZ_ERP_RFP_Document_-_FINAL.pdf	PDF	Dec 1, 2025
Attachment_L_-_ERP_Requirements.xlsm	XLSM spreadsheet	Dec 1, 2025
Attachment_N_Data_Privacy_Agreement.pdf	PDF	Dec 1, 2025

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Instructions

School Board of Seminole County, Florida

Enterprise Resource Planning Solution

This section of the RFP contains instructions for completing the Pricing Sheet.
1	Complete the pricing tabs by filling in only the applicable "white" cells on each of the tabs. Note: Proposers do not need to fill in the "Other Detail" tab if there are no additional or other items to provide pricing information for.
2	Pricing should reflect, at a minimum, all mandatory requirements.
3	If components are bundled and cannot be broken out by the sections provided, make a note of that in the appropriate "Other Detail" area.
4	Pricing is to be completed for 5 years. Implementation costs should be spread across five to twelve (5 to 12) months depending on the implementation schedule provided.
5	Adding additional rows to the "Other Detail" or "Maintenance and Ongoing" Tabs: If you need to add more rows to the various sections, make sure insert the row above where it says "insert row above this line". Also make sure you copy the formulas and formatting from a previous row that contains cost figures.
6	Complete Financing (if available) for 10 years.
7	Any questions, please contact the Purchasing Contact.

Attachment M

&A Page &P of &N

Pricing_Purchase

System	Year 1			Year 2			Year 3			Year 4			Year 5			Total
	Qty	Unit Cost	Total	Qty	Unit Cost	Total	Qty	Unit Cost	Total	Qty	Unit Cost	Total	Qty	Unit Cost	Total
ERP System
Software:
Enterprise Resource Planning Software Licensing Costs (On-Premises)	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Enterprise Resource Planning Software Licensing Costs (Cloud/SaaS)	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other (provide detail and costs on "Other Detail" Tab):			$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
Subtotal On Premises Licensing Software:			$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
Subtotal Cloud/SaaS Software:			$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
Implementation Costs:
Implementation Costs ( including setup, configuration, process mapping, customization, data migration, training, and pilot testing)	1	$ - 0	$ - 0	1	$ - 0	$ - 0	1	$ - 0	$ - 0	1	$ - 0	$ - 0	1	$ - 0	$ - 0	$ - 0
Integration Platform or Middleware Costs	1	$ - 0	$ - 0	1	$ - 0	$ - 0	1	$ - 0	$ - 0	1	$ - 0	$ - 0	1	$ - 0	$ - 0	$ - 0
Other (provide detail and costs on "Other Detail" Tab)			$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
Subtotal Implementation Costs:			$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
Training:
On-site System Administration Training	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
On-site End User Training	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
On-site Train the Trainer Training	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Desktop Quick Reference Guides (Branded for SCPS)	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
On-line Training	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other (provide detail and costs on "Other Detail" Tab):			$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
Training Total:			$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
Other:
Provide detail on additional components to the proposed solution that are not included in the sections above. Details to be provided on the "Other Detail" Tab.			$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
Summary

Total Annual Costs ERP with On Premises Licensing	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Total Annual Costs ERP with Cloud/SaaS Licensing	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0

Attachment "O"

&A Page &P of &N

Other Detail

System		Year 1			Year 2			Year 3			Year 4			Year 5			Total
Software (i.e Add on Modules):	Provide Details on "Other":
Other 1:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 2:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 3:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 4:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
(insert additional above this line)
Subtotal Software:				$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
Implementation	Provide Details on "Other":
Other 1:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 2:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 3:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 4:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
(insert additional above this line)
Implementation Total:				$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
Training:	Provide Details on "Other":
Other 1:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 2:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 3:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 4:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
(insert additional above this line)
Training Total:				$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
Other Costs (such as Infrastructure/Hosting):	Provide Details on "Other":
Other 1:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 2:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 3:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 4:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
(insert additional above this line)
Other Total:				$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0

Attachment "O"

&A Page &P of &N

Maintenance_Ongoing-Sustainment

System		Year 1			Year 2			Year 3			Year 4			Year 5			Total
		Qty	Unit Cost	Total	Qty	Unit Cost	Total	Qty	Unit Cost	Total	Qty	Unit Cost	Total	Qty	Unit Cost	Total
ERP
Software System Maintenance and Service	Provide Details on System Maintenance and Service
Upgrades and/or annual support and maintenance		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
(insert additional above this line)
Software Total:				$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
(insert additional above this line)

Attachment "O"

&A Page &P of &N

Pricing - Financing

System Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Total

ERP Solution
Finance cost for Hardware, Software, Installation Implementation	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Maintenance/Support	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
ERP Solution Total:	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Training
On-site System Administration Training	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
On-site End User Training	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
On-site Train the Trainer Training	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Desktop Quick Reference Guides (Branded for SCPS)	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
On-line Training	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Other (provide detail and costs on "Other Detail" Tab):	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Training Total:	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Other:
Finance costs for Other	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Summary
Total Annual Costs (ERP)	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Training	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0

Attachment "V"

&A Page &P of &N image1.png image2.jpeg

File details come from the government source that posted it. Updated Feb 2, 2026.