Attachment_M_-_Pricing_Workbook_Addendum_1.xlsx

XLSX spreadsheet 75 KB Posted Dec 19, 2025

Attached to: Enterprise Resource Planning System (ERP)
Solicitation number: 25260047P-AZ
Issued by: Seminole County, Florida

About this file

Written by GovTribe AI · Feb 2, 2026

This is a Pricing Workbook Addendum for an Enterprise Resource Planning (ERP) system procurement by the School Board of Seminole County, Florida. The workbook provides the standardized pricing template that vendors must complete to submit their cost proposals for a comprehensive ERP solution designed to replace the district's legacy platform and serve approximately 59,000 students and 7,000 employees across 78 schools and facilities. Proposals are due January 21, 2026, at 10:00 AM EST via the VendorLink portal, with a mandatory questions deadline of December 10, 2025. The contract term is ten years from Board approval with an option to renew for an additional five-year period. Vendors must provide pricing across five years for software licensing (both on-premises and cloud-based options), implementation costs including setup, configuration, process mapping, customization, data migration, training and pilot testing, integration platform or middleware costs, multiple training delivery methods, and maintenance and ongoing support. Implementation costs must be spread across five to twelve months depending on the proposed implementation schedule.

The pricing workbook requires vendors to complete separate tabs detailing ERP system software licensing costs, implementation costs, training expenses, maintenance and ongoing support, and other components not included in standard sections. Vendors may propose either on-premises or cloud-based licensing models, and all pricing must reflect mandatory requirements at minimum. The workbook provides for ten years of financing cost information if available. Proposers must fill only applicable white cells and may add additional rows as needed while maintaining formula and formatting consistency. Bundled components that cannot be broken out by the provided sections should be noted in the "Other Detail" area. No specific budget range or funding source is identified in this pricing workbook; however, the detailed structure indicates the district is seeking a comprehensive long-term solution with potential significant investment across software, implementation, training, and support components.

View the file

Other files

File	Type	Posted
25260047P-AZ_Proposers_List.pdf	PDF	Jan 21, 2026
25260047P-AZ_Addendum_2.pdf	PDF	Jan 9, 2026
25260047P-AZ_Addendum_1.pdf	PDF	Dec 19, 2025
Attachment_L_-_Requirements_Workbook_Addendum_1.xlsm	XLSM spreadsheet	Dec 19, 2025
Attachment_M_-_Pricing_Workbook_Addendum_1.xlsx	XLSX spreadsheet	Dec 19, 2025
Attachment_K_Draft_Service_Agreement.pdf	PDF	Dec 1, 2025
Attachment_M_-_Pricing_Workbook.xlsx	XLSX spreadsheet	Dec 1, 2025
25260047P-AZ_ERP_RFP_Document_-_FINAL.pdf	PDF	Dec 1, 2025
Attachment_L_-_ERP_Requirements.xlsm	XLSM spreadsheet	Dec 1, 2025
Attachment_N_Data_Privacy_Agreement.pdf	PDF	Dec 1, 2025

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Instructions

School Board of Seminole County, Florida

Enterprise Resource Planning Solution

This section of the RFP contains instructions for completing the Pricing Sheet.
1	Complete the pricing tabs by filling in only the applicable "white" cells on each of the tabs. Note: Proposers do not need to fill in the "Other Detail" tab if there are no additional or other items to provide pricing information for.
2	Pricing should reflect, at a minimum, all mandatory requirements.
3	If components are bundled and cannot be broken out by the sections provided, make a note of that in the appropriate "Other Detail" area.
4	Pricing is to be completed for 5 years. Implementation costs should be spread across five to twelve (5 to 12) months depending on the implementation schedule provided.
5	Adding additional rows to the "Other Detail" or "Maintenance and Ongoing" Tabs: If you need to add more rows to the various sections, make sure insert the row above where it says "insert row above this line". Also make sure you copy the formulas and formatting from a previous row that contains cost figures.
6	Complete Financing (if available) for 10 years.
7	Any questions, please contact the Purchasing Contact.

Attachment M

&A Page &P of &N

Pricing_Purchase

System	Year 1			Year 2			Year 3			Year 4			Year 5			Total
	Qty	Unit Cost	Total	Qty	Unit Cost	Total	Qty	Unit Cost	Total	Qty	Unit Cost	Total	Qty	Unit Cost	Total
ERP System
Software:
Enterprise Resource Planning Software Licensing Costs (On-Premises)	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Enterprise Resource Planning Software Licensing Costs (Cloud/SaaS)	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other (provide detail and costs on "Other Detail" Tab):			$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
Subtotal On Premises Licensing Software:			$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
Subtotal Cloud/SaaS Software:			$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
Implementation Costs:
Implementation Costs ( including setup, configuration, process mapping, customization, data migration, training, and pilot testing)	1	$ - 0	$ - 0	1	$ - 0	$ - 0	1	$ - 0	$ - 0	1	$ - 0	$ - 0	1	$ - 0	$ - 0	$ - 0
Integration Platform or Middleware Costs	1	$ - 0	$ - 0	1	$ - 0	$ - 0	1	$ - 0	$ - 0	1	$ - 0	$ - 0	1	$ - 0	$ - 0	$ - 0
Other (provide detail and costs on "Other Detail" Tab)			$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
Subtotal Implementation Costs:			$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
Training:
On-site System Administration Training	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
On-site End User Training	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
On-site Train the Trainer Training	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Desktop Quick Reference Guides (Branded for SCPS)	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
On-line Training	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other (provide detail and costs on "Other Detail" Tab):			$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
Training Total:			$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
Other:
Provide detail on additional components to the proposed solution that are not included in the sections above. Details to be provided on the "Other Detail" Tab.			$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
Summary

Total Annual Costs ERP with On Premises Licensing	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Total Annual Costs ERP with Cloud/SaaS Licensing	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0

Attachment "O"

&A Page &P of &N

Other Detail

System		Year 1			Year 2			Year 3			Year 4			Year 5			Total
Software (i.e Add on Modules):	Provide Details on "Other":
Other 1:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 2:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 3:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 4:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
(insert additional above this line)
Subtotal Software:				$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
Implementation	Provide Details on "Other":
Other 1:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 2:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 3:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 4:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
(insert additional above this line)
Implementation Total:				$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
Training:	Provide Details on "Other":
Other 1:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 2:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 3:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 4:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
(insert additional above this line)
Training Total:				$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
Other Costs (such as Infrastructure/Hosting):	Provide Details on "Other":
Other 1:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 2:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 3:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
Other 4:		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
(insert additional above this line)
Other Total:				$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0

Attachment "O"

&A Page &P of &N

Maintenance_Ongoing-Sustainment

System		Year 1			Year 2			Year 3			Year 4			Year 5			Total
		Qty	Unit Cost	Total	Qty	Unit Cost	Total	Qty	Unit Cost	Total	Qty	Unit Cost	Total	Qty	Unit Cost	Total
ERP
Software System Maintenance and Service	Provide Details on System Maintenance and Service
Upgrades and/or annual support and maintenance		0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	0	$ - 0	$ - 0	$ - 0
(insert additional above this line)
Software Total:				$ - 0			$ - 0			$ - 0			$ - 0			$ - 0	$ - 0
(insert additional above this line)

Attachment "O"

&A Page &P of &N

Pricing - Financing

System Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Total

ERP Solution
Finance cost for Hardware, Software, Installation Implementation	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Maintenance/Support	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
ERP Solution Total:	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Training
On-site System Administration Training	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
On-site End User Training	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
On-site Train the Trainer Training	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Desktop Quick Reference Guides (Branded for SCPS)	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
On-line Training	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Other (provide detail and costs on "Other Detail" Tab):	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Training Total:	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Other:
Finance costs for Other	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Summary
Total Annual Costs (ERP)	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Training	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0

Attachment "V"

&A Page &P of &N image1.png image2.jpeg

File details come from the government source that posted it. Updated Feb 2, 2026.