25260047P-AZ_Addendum_1.pdf

Addendum No. 1 Page 1 of 2 25260047P-AZ ERP

REQUEST FOR PROPOSAL (RFP) – ADDENDUM No. 1

ADDENDUM POSTING DATE: PURCHASING CONTACT:

December 19, 2025 Amanda Zarko, Senior Purchasing Agent Email: zarkoaz@scps.k12.fl.us Phone: 407-320-0237

SOLICITATION TITLE & NUMBER: 25260047P-AZ

Enterprise Resource Planning System (ERP)

SOLICITATION OPENING DATE & TIME:

January 21, 2026 at 10:00 A.M. EST

NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.

The following items are updated to reflect the revisions and are hereby incorporated into the solicitation documents, RFP No. 25260047P-AZ, Enterprise Resource Planning System (ERP).

**SCPS will be closed for Winter Break from December 22, 2025 through January 2, 2026. No communication will be received or broadcast during this time.**

A. SOLICITATION DUE DATE EXTENSION

The Solicitation Due Date has been extended to January 21, 2026 at 10:00 A.M. EST.

B. THE FOLLOWING FORMS HAVE BEEN REVISED AND REISSUED IN THEIR ENTIRETY:

☐ ATTACHMENT L, Detailed Requirements Workbook ☐ ATTACHMENT M, Pricing Workbook

C. REQUEST FOR INFORMATION

Q1. Are there any MWBE goals or requirements?

A1. No.

Q2. For Tab 8 - Performance and Payment Bond, do you wish the "Original" Bond in hard copy be sent to yourself (Amanda Zarko) or someone else, or should we retain the "Original" Bond until you request the hard copy?

A2. Please retain the original and provide proof of bonding.

Q3. Is it possible to increase the page size limit to 250 Pages? With all the Tables, Charts, Resumes, and information our Implementation Plan is about 100 pages. Plus, we typically include our Sample Agreement which is about 36 pages. And, this will not include answers to the Tabs 1-11.

A3. The 130-page limit only applies to Tabs 1-7 and excludes Attachments L and M. A sample agreement would be included in Tab 9, which does not count toward the page limit.

Q4. Would the references you requested need to be running the same version of the software being proposed?

THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA

PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT

400 East Lake Mary Boulevard Sanford, Florida 32773-7127 mailto:zarkoaz@scps.k12.fl.us

Addendum No. 1 Page 2 of 2 25260047P-AZ ERP

A4. Ideally, the reference would be for a system version no more than 18 months old.

Q5. Would SCPS consider accepting a partial solution from any Repondent, at its discretion, based on any combination or configuration of modules – such as a single module, multiple modules, only the Financial modules, only the Human Resources modules, etc. or the Full Suite of modules?

A5. Attachment L details the District requirements and each vendor will be evaluated based on their ability to meet all requirements in Attachment L. We will be awarding to the highest ranked vendor based on those evaluations.

All other submitted questions will be answered on an additional addendum to be released as soon as possible after Winter Break.

The original Request for Proposal (RFP) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. If you should have any questions regarding this addendum, please do not hesitate to contact Amanda Zarko, Senior Procurement Agent at 25260047P- AZ@scps.k12.fl.us or by phone at 407.320.0237.

Sincerely, Jason Wysong, Ed.D.

Coordinator of Purchasing and Distribution Services

Attachments:

Attachment L, Detailed Requirements Workbook Attachment M, Pricing Workbook

Acknowledgment of Addendum No. 1 by Vendor:

This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be added to the submission in Vendorlink.

This is to acknowledge receipt of this addendum, which will become part of the RFP document.

NAME (TYPED OR PRINTED) TITLE

SIGNATURE VENDOR NAME

DATE PHONE NUMBER

***END OF ADDENDUM NO. 1***