Employee Background Services

Forsyth County is seeking quotes for Employee Background Services through an Invitation to Quote (ITQ) with procurement number 26-14-1512, targeting comprehensive employment screening solutions. The county anticipates approximately 300-400 background screenings annually and requires vendors with a minimum of five years of experience in background screening. Required screening services include nationwide federal and misdemeanor screening, statewide criminal background checks, county-level records search, motor vehicle records, sex offender registry search, social security verification, employment and education verification, credit reports, and terrorist watchlist screening. Vendors must provide a secure online ordering platform with real-time tracking and integrate with Workday Human Capital Management system. The contract will span from January 1, 2026, through December 31, 2028, with quotes due by October 16, 2025, at 2:00 pm EST. Vendors must submit questions through the EUNA procurement platform by October 6, 2025, at 12:00 pm EST, and commit to a 10-business-day turnaround for standard background screenings while maintaining compliance with FCRA and EEOC guidelines.

The solicitation does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. The current incumbent vendor is PCG Screening Services, LLC, whose existing pricing structure includes three background check tiers ranging from $25 to $50, with additional a la carte screening services available. Vendors must provide a dedicated account representative and maintain comprehensive insurance coverage, including Workers' Compensation, General Liability, Automobile Liability, Excess Umbrella Liability, Professional Liability, and Cyber Liability with specified minimum coverage limits. The county will evaluate vendors based on their ability to meet technical requirements, integration capabilities, turnaround times, and pricing structures. While specific budget ranges are not explicitly stated, the county anticipates spending approximately $10,000-$20,000 annually on background screening services based on the projected 300-400 screenings per year and the tiered pricing model presented in the addendum.