Emergency Plan Portfolio Support Services

The City of Phoenix is requesting sealed proposals from qualified consultants to provide professional services supporting the review, update, standardization, organization, storage strategy, testing, exercising, and ongoing maintenance of its emergency planning portfolio under RFP GGS-26-0364, with sealed offers due July 22, 2026 at 2:00 p.m. and a non-mandatory pre-offer conference on July 1, 2026. Written inquiries are due by July 10, 2026 at 10:00 a.m.

The scope encompasses the Continuity of Operations Plan (COOP), Emergency Response Plans (ERP), Emergency Action Plans (EAP), Business Continuity Plan (BCP), associated annexes, playbooks, quick-reference guides, and Water Services emergency plans across approximately ten Water Services facilities including water treatment plants and wastewater treatment plants. All plans must be reviewed and updated to ensure compliance with applicable Local, State, and Federal regulations. Work is organized into six milestones: comprehensive inventory and current-state assessment, review and standardization of emergency plans, repository and storage strategy, final plan portfolio delivery, training and transition, and optional ongoing maintenance services including annual review audits and continuity testing and exercise support. All work must be completed within a seven-month timeframe unless mutually agreed otherwise.

The contract is firm fixed-price, deliverable-based, with payment on a milestone-deliverable basis upon written acceptance by the Water Services Department. The contract term is five years commencing November 1, 2026, with no options to extend. Contract price is inclusive of all direct and indirect services, staff time, travel, administrative costs, and insurance.

Proposals are evaluated on method of approach (450 points), experience and capabilities (345 points), and cost (200 points). The contractor must provide a qualified project manager with a minimum of five years' experience, continuity and emergency plans specialist with a minimum of two years' experience, repository and governance specialist with a minimum of two years' experience, exercise and test facilitator with a minimum of two years' experience, and document control and technical writing personnel with a minimum of two years' experience. Offerors must be registered in the City's Procurement Portal, possess all valid certifications and licenses required by federal, state, or local law, maintain good Arizona Corporation Commission standing, and comply with equal employment opportunity requirements and legal worker verification under Arizona Revised Statutes. Offerors handling Sensitive Security Information must acknowledge receipt and comply with restrictions under 49 C.F.R. Parts 15 and 1520. The solicitation references DBE-N small business participation requirements under Federal Transit Administration standards.