EMERGENCY EXTENSION Vital Records Ordering Services-DM

This state and local contracting opportunity is an emergency extension of a contract for vital records ordering services between the Illinois Department of Public Health, Division of Vital Records, and the vendor Lexis Nexis VitalChek Network, Inc. The contract provides customers in Sangamon County, Illinois the ability to order and pay for certified birth and death certificates online and over-the-counter using credit/debit cards until a competitive procurement can be completed. VitalChek will provide 2 dedicated staff to serve Illinois Vital Records customers and the estimated total value of the contract is $224,110.30 over the initial 3-month term and 3-month extension. This is a no-cost agreement to the State, as all fees are paid by the customers directly to the vendor. A public hearing will be held on December 18, 2019 to receive comments on the proposed contract extension.

The contract has no set-aside designations or restrictions on the types of organizations that can respond. VitalChek was selected due to their long-standing experience providing these expedited services, including for federal government background checks. The Vital Records division is not able to process credit/debit card payments due to their outdated systems, so this contract provides a critical service to customers who require certified records for enrollment, benefits, and other purposes. No details are provided on pricing terms, incumbents, funding requirements, or other salient commercial information.