Elevator Maintenance and Repair Northwest Region

The Florida Department of Children and Families (DCF) is issuing an Invitation to Bid (ITB) for comprehensive elevator maintenance and repair services in the Northwest Region, covering three specific facilities located in Tallahassee, Quincy, and Marianna. The solicitation seeks a qualified vendor to provide full maintenance and repair services for three hydraulic elevators, including scheduled preventative maintenance, 24/7 callback services, emergency repairs, component replacements, and annual safety inspections in accordance with ASME A17.1 standards. Respondents must hold certification from the Florida Building Code and Inspectors Board and be prepared to deliver services for a five-year contract term from February 1, 2026, through January 31, 2031. The ITB requires vendors to submit three mandatory documents: Required Certifications (PMT-58), Technical Response (PMT-59), and Cost Proposal (PMT-60). Key dates include an optional pre-bid site visit period from November 24 through December 12, 2025, with responses due by January 8, 2026, at 2:00 PM, and a public bid opening scheduled for 3:00 PM on the same date via video conference. The Department intends to award the contract to the responsible and responsive respondent submitting the lowest responsive bid.

The solicitation does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Respondents must be registered with the Florida Department of State and complete a Florida Substitute Form W-9 prior to contract execution. The contract includes provisions for monthly compensation with potential annual price adjustments capped at three percent, calculated using a formula that allocates 80% to labor and 20% to materials. The contractor must provide comprehensive general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, along with workers' compensation and employer's liability insurance. Performance requirements include maintaining current state licensing, obtaining necessary permits, and adhering to specific performance guarantees with potential credits for missed maintenance hours or non-compliance. While specific budget ranges are not explicitly stated, the contract allows for potential expansion through mutual written agreements and change orders. The Department reserves the right to reject any or all responses and may select multiple respondents if deemed in the best interest of the State of Florida.