Notice of Intent to Award - DCF ITB 2526 058.pdf

This Notice of Intent to Award is issued by the Florida Department of Children and Facilities (DCF) for Invitation to Bid (ITB) 2526 058, which solicits elevator maintenance and repair services for three facilities in the Northwest Region located in Tallahassee, Quincy, and Marianna. The solicitation seeks a qualified vendor to provide comprehensive maintenance and repair services for three hydraulic elevators, including scheduled preventative maintenance, 24/7 callback services, emergency repairs, component replacements, and annual safety inspections in accordance with ASME A17.1 standards. Respondents were required to submit three mandatory documents: Required Certifications (PMT-58), Technical Response (PMT-59), and Cost Proposal (PMT-60). The bid response deadline was January 8, 2026, at 2:00 PM, with a public bid opening scheduled for 3:00 PM via video conference. An optional pre-bid site visit period was available from November 24 through December 12, 2025. The Department issued a Notice of Intent to Award on February 2, 2026, designating TEI Group, LLC as the selected vendor. The contract term extends for five years, from February 1, 2026, through January 31, 2031.

The contract includes monthly compensation with potential annual price adjustments capped at three percent, calculated using a formula allocating 80 percent to labor and 20 percent to materials. Respondents were required to hold certification from the Florida Building Code and Inspectors Board and maintain comprehensive general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, along with workers' compensation and employer's liability insurance. Vendors were required to be registered with the Florida Department of State and complete a Florida Substitute Form W-9 prior to contract execution. The Department reserved the right to reject any or all responses and may select multiple respondents if deemed in the best interest of the State of Florida. Performance requirements include maintaining current state licensing, obtaining necessary permits, and adhering to specific performance guarantees with potential credits for missed maintenance hours or non-compliance.