Add01Timeline DCF ITB 2526 058.pdf
PDF 133 KB Posted
- Attached to
- Elevator Maintenance and Repair Northwest Region
- Solicitation number
- ITB-14451
- Issued by
- Leon County, Florida
About this file
This is Addendum No. 01 to Invitation to Bid (ITB) 2526 058 issued by the Florida Department of Children and Families (DCF) for elevator maintenance and repair services in the Northwest Region. The solicitation seeks a qualified vendor to provide comprehensive maintenance and repair services for three hydraulic elevators located in Tallahassee, Quincy, and Marianna, including scheduled preventative maintenance, 24/7 callback services, emergency repairs, component replacements, and annual safety inspections in accordance with ASME A17.1 standards. Respondents must submit three mandatory documents: Required Certifications (PMT-58), Technical Response (PMT-59), and Cost Proposal (PMT-60), along with Exhibit A—Schedule of Initial Base Hourly Rates for Contractor's Personnel and Exhibit B—Contractor's Schedule of Unit Prices. An optional in-person pre-bid conference is available from November 24 through December 12, 2025. Written questions are due by January 8, 2026, at 10:00 a.m., with the Department's responses anticipated by January 15, 2026. Responses are due January 22, 2026, at 2:00 p.m., with public bid opening scheduled for 3:00 p.m. the same day. The Notice of Intent to Award is anticipated January 29, 2026. The contract will commence July 1, 2026, and continue through June 30, 2031, for a five-year term with potential renewal subject to Florida Statutes 287.057(14).
The addendum updates the original timeline and contract dates, with the anticipated contract start date revised from February 1, 2026, to July 1, 2026, and the contract term extended accordingly to June 30, 2031. Respondents must hold certification from the Florida Building Code and Inspectors Board and be registered with the Florida Department of State. The contract includes provisions for monthly compensation with potential annual price adjustments capped at three percent, allocated at 80 percent to labor and 20 percent to materials. Contractors must provide comprehensive general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, along with workers' compensation and employer's liability insurance. The Department intends to award the contract to the responsible and responsive respondent submitting the lowest responsive bid and reserves the right to reject any or all responses or select multiple respondents if deemed in the State's best interest. No specific set-aside designations, incumbent information, or explicit budget ranges are stated in the addendum.
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Text version
Addendum No. 01
DCF ITB 2526 058
Elevator Maintenance And Repair NWR
Solicitation Number: DCF ITB 2526 058 Solicitation Title: Elevator Maintenance And Repair NWR Response(s) Due Date: January 22, 2026 Addendum Number: 01 Addendum Date: December 03, 2025
FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3), FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED BY LAW WITHIN THE
TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER
CHAPTER 120, FLORIDA STATUTES.
DCF ITB 2526 058 is hereby amended as follows, all other terms and conditions of the solicitation remain in effect. All additions are highlighted in yellow, and words stricken are deletions:
Change No. 1 Timeline 1.3 The table below contains the official Timeline for this Solicitation (all times are Eastern Time). Dates and times notated with “Anticipated”, are subject to change. It is the responsibility of the Respondent to check for any changes on the Department of Management Services’ (DMS) Vendor Information Portal (VIP).
ACTIVITY DATE TIME ADDRESS
Solicitation Issued November 24, 2025 N/A https://vendor.myfloridamarketplace.com/
Optional In-Person Pre-Bid Conference
November 24, 2025 -
- December 12, 2025 N/A See 2.4
Receipt of Written Questions Due Date
January 8, 2026 10:00 a.m. See 1.4
Anticipated Date for Department’s Answers to Written Questions
January 15, 2026 N/A See 1.4
Response Due Date January 8, 2026 January 22, 2026
2:00 p.m. See 1.4
Response Opening (Public Meeting)
January 8, 2026 January 22, 2026
3:00 pm
Anticipated Posting of Notice of Intent to Award
January 13, 2026 January 29, 2026
N/A
Anticipated Contract Start Date
February 1, 2026 July 1, 2026
N/A https://vendor.myfloridamarketplace.com/
Addendum No. 01
DCF ITB 2526 058
Elevator Maintenance And Repair NWR
Change No. 2 Section 1.7 TERM The anticipated start date of the resulting Contract is February 1, 2026 July 1, 2026. The anticipated duration of the Contract is five (5) years. Renewal, if any, shall comply with §287.057(14), F.S.
Change No. 3 Purchase Order Scope of Work 3 Term
3.1 The anticipated term of the resulting Contract is February 1, 2026, July 1, 2026, through January 31, 2031 June 30, 2031. The term of the resulting Contract is subject to change based on the actual execution date of the resulting Contract.
Change No. 4 Section 3.1 MANDATORY RESPONSE REQUREMENTS Respondents shall complete and submit the following documents:
3.1.1. Required Certifications (PMT-58),
3.1.2. Technical Response (PMT-59), and
3.1.3. Cost Proposal (PMT-60). Appendix 1 – Performance Guarantees
3.1.4. Exhibit A - Schedule of Initial Base Hourly Rates for Contractor's Personnel, and
3.1.5. Exhibit B - Contractor's Schedule Of Unit Prices
Change No. 5
4. SOLICITATION ATTACHMENTS
The following documents are included as attachments to this Solicitation:
4.1. Purchase Order Terms and Conditions (PMT-47)
4.2. Purchase Order Scope of Work (PMT-57)
4.3. Attachment A: Technical Specifications which includes:
4.4. 4.3.1 Appendix 1 – Performance Guarantees
4.5. 4.3.2 Exhibit A - Schedule of Initial Base Hourly Rates for Contractor's Personnel
4.6. 4.3.3 Exhibit B - Contractor's Schedule Of Unit Prices
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