Disaster Recovery Consulting

The School Board of Seminole County, Florida has initiated a Request for Proposal (RFP) 24250003P-AZ for Disaster Recovery Consulting services, seeking qualified professional agencies to provide comprehensive disaster recovery support on an as-needed basis. The procurement aims to secure a consulting partner to assist with FEMA Public Assistance, financial and grant management, procurement and contract management, information technology and data management, insurance and funding support, hazard mitigation, and emergency management services. Key deliverables include developing documentation processes, capturing eligible expenses, reviewing procurement policies, identifying funding opportunities, and preparing documentation for potential Office of Inspector General audits. The evaluation process will involve a weighted scoring system, with criteria including experience of personnel, approach and methodology, documentation and record management, references, and fee schedule (with fee schedule accounting for 40% of total score). The solicitation timeline includes a voluntary pre-solicitation conference on May 7, 2024, questions due by May 13, 2024, proposal submissions due on June 5, 2024 at 1:00 PM EST, evaluation committee short-list meeting on June 19, 2024, and oral presentations/interviews scheduled for June 25, 2024, with final board contract approval targeted for July 23, 2024.

The RFP does not specify specific set-aside designations or restrictions for disadvantaged enterprises. The current vendor is Disaster Program and Operations, Inc., and the solicitation allows for multiple award possibilities based on experience and qualifications. Ten firms were initially considered, with four firms (AC Disaster Consulting, DCMC, Witt O'Brien's, and ICF Incorporated) short-listed as finalist candidates. The contract is structured for a three-year term with potential for a two-year renewal, and will be an as-needed service arrangement with no predetermined budget. Financial requirements include the option to submit either a commitment letter from a surety or audited financial statements, with no specific bond requirement after Addendum 3. Proposers must complete various attachments including drug-free workplace certification, debarment certification, conflict of interest forms, and non-disclosure agreements. While a specific award value is not explicitly stated, the comprehensive scope of services and potential for ongoing disaster recovery support suggests a significant potential contract value for the selected consulting firm.