Debris Monitoring and Disaster Planning Services

Sarasota County, Florida is soliciting proposals under RFP #262912MN for debris monitoring and disaster planning services, with proposals due December 14, 2026. The County will not apply local or American business preferences to this award because the work is funded by Federal Emergency Management Agency (FEMA) grants, so the competition is open to out-of-area firms. Submissions go through the County's OpenGov portal, and the solicitation timeline is posted there.

The County seeks a single consultant to monitor debris at debris management sites and public drop-off sites, oversee debris collection and disposal contractors for compliance, verify regulatory compliance, and compile data for grant reimbursement. Disaster planning work includes attending annual meetings with County representatives and debris contractors, delivering two disaster management training workshops annually, and assisting with disaster management plans, debris site permitting, and Right-of-Entry procedures. Proposers must demonstrate experience providing debris monitoring to governmental customers. Preferred qualifications are three verifiable governmental customers within the last ten years and management of more than two million cubic yards of debris within a single county or municipality.

Insurance requirements include Workers' Compensation with $500,000 Employers Liability, Commercial General Liability at $1 million per occurrence and $2 million aggregate, Business Automobile Liability at $1 million combined single limit, and Umbrella/Excess Liability at $1 million per occurrence and aggregate. Sarasota County must be named as an additional insured on the General Liability policy. Grant-funded terms require five-year record retention, debarment certifications, and debarment verification for subcontracts over $25,000, along with Florida attestations covering human trafficking, immigration compliance, and scrutinized companies.

The initial term is three years. Compensation depends on Task Orders, with no guaranteed minimum; the County pays only for work authorized through a Notice-to-Proceed Task Order, at rates in the Contract Fee Schedule posted in OpenGov. Invoices carry five percent retainage until Task Order completion. The County will award to the proposer deemed most qualified and offering best value, and it may require shortlisted proposers to present or interview in Sarasota or virtually.