Debris Monitoring and Disaster Planning Services

Sarasota County, Florida is soliciting proposals under RFP #262912MN for debris monitoring and disaster planning services, with proposals due December 14, 2026 through the OpenGov Procurement portal. Local and American business preferences do not apply to this award due to grant funding requirements.

The scope covers debris monitoring at debris management sites and public drop-off sites, oversight of debris collection and disposal contractors for compliance and regulatory policy verification, and compilation of data and invoices for grant reimbursement. The contract includes FEMA grant funding. Proposers must submit written proposals addressing qualifications, experience, approach, and compensation, and pricing must use the County's pricing table. Required experience is demonstrated debris monitoring for governmental customers. Preferred qualifications include service to three verifiable governmental customers within the past ten years and experience managing more than two million cubic yards of debris within a single county or municipality.

Insurance requirements are Workers' Compensation per Florida Statutes Chapter 440 with $500,000 Employers Liability limits, Commercial General Liability of $1,000,000 each occurrence and $2,000,000 aggregate with the County named as additional insured, Business Automobile Liability of $1,000,000 combined single limit, and Umbrella/Excess Liability of $1,000,000 each occurrence and aggregate. The County may modify, reject, or accept required insurance policies.

Compensation is contingent upon activation of a Task Order and does not accrue unless services are requested following a disaster or emergency event. The consultant receives no guaranteed minimum work. A five percent retainage is withheld from each reconciled invoice until Task Order completion, and final invoices are due within thirty days of completion. The County reserves the right to award a contract for a term different than indicated.

Short-listed proposers should anticipate presentations and/or interviews in Sarasota, Florida or virtually at the County's discretion. The listed jurisdictions are Sarasota County and Siesta Key CDP.