Professional emergency management consulting services

Palm Beach County, Florida, through its Purchasing Department and Board of County Commissioners, is issuing a Notice of Solicitation (RPQ #F25-011/DJ) for Professional Emergency Management Consulting Services as a federally funded term contract. The procurement seeks pre-qualified vendors to provide services across four distinct categories: training, exercises, planning, and management and administration services for the County's Division of Emergency Management. Vendors may apply for pre-qualification in one or more service categories and must demonstrate minimum qualifications including seven years of experience for training, planning, and management/administration services, and three years of experience for exercises services. Required certifications include CEM, FPEM, HSEEP, and FEMA G-265 credentials, along with submission of three references per service category. Vendors must maintain specified insurance coverage with $500,000 in commercial general liability, $500,000 in business auto liability, and $1,000,000 in professional liability coverage. The initial submission deadline is January 23, 2025, at 4:00 p.m., with new vendors able to submit applications thereafter for ongoing evaluation and addition to the pre-qualified vendor list. Recommended awards will be posted for a five business day protest period prior to final approval, and project awards will be determined on a competitive basis with individual projects of $100,000 or greater requiring separate formal competitive sealed bid solicitation. The contract term extends for sixty months or until estimated funding is expended.

This procurement is funded with federal dollars through FEMA Public Assistance grant funding awarded to the Florida Division of Emergency Management and/or Palm Beach County, and vendors must comply with all federal requirements including debarment certification, drug-free workplace certification, and E-Verify employment eligibility verification. The solicitation does not identify any specific set-aside designations for disadvantaged enterprises, minority-owned businesses, or women-owned businesses, though vendors are subject to standard federal compliance and contracting requirements. No incumbent vendors or current contractors are identified in the available documentation. The anticipated total contract value over the sixty-month period is $999,995.00, with pricing to be determined on a project-by-project basis, with each project awarded to the pre-qualified vendor offering the lowest fixed price. This structure allows the County to maintain cost-effective contracting while building a roster of qualified emergency management consultants capable of supporting multiple service categories across diverse projects and initiatives.