Control Room Renovations (EOYCF, OCYCF, and RVYCF)

The State of Oregon has issued an Invitation to Bid (ITB) for Control Room Renovations at three youth correctional facilities: Eastern Oregon Youth Correctional Facility in Burns, Oak Creek Youth Correctional Facility in Albany, and Rogue Valley Youth Correctional Facility in Grants Pass. The procurement is for comprehensive control room upgrades involving demolition of existing equipment, architectural remodeling, installation of new furniture and finishes, plumbing and electrical upgrades, and electronically controlled door systems. Deliverables include fully renovated control rooms with enhanced security infrastructure, new cabinetry, countertops, lighting, and integrated electronic monitoring systems. A mandatory pre-bid conference was held on June 13, 2024, with additional site visits scheduled for June 26 and July 2, 2024. The bid submission deadline is August 15, 2024, at 2:00 PM Pacific Time, with bids required to reach substantial completion within 223 calendar days from the Notice to Proceed. Liquidated damages of $500 per day will be assessed for failure to meet the substantial completion deadline. Bidders must provide a comprehensive lump sum price covering all aspects of the renovation work across the three facilities.

The ITB does not specify explicit set-aside designations or restrictions on bidder qualifications, indicating the procurement is open to all qualified contractors. The project appears to be funded through state funds, with an estimated budget range between $800,000 and $1,200,000. Cedar Mill Construction Company, LLC has submitted a bid of $913,300.00 and has been issued an Intent to Award notice. The contract requires the successful bidder to provide necessary bonding and insurance documentation and execute a Public Improvement Agreement. The renovation work must be performed sequentially at each site, with a minimum two-week pause between facility upgrades to minimize operational disruptions. Jurisdictions involved include Harney County, Josephine County, Linn County, and the City of Albany. The contractor will be responsible for obtaining all necessary permits, coordinating with the Oregon Youth Authority during construction, and providing comprehensive as-built documentation upon project completion.