OYA Reg Facilities Control Room Upgrades Specs rev2.pdf

D3482000

MAY 20, 2024 � ISSUE FOR CONSTRUCTION � REV. 2 PROJECT TITLE PAGE

00 01 01 - 1

Oregon Youth Authority

Regional Facilities Control Room Upgrades Project

Specifications for the Construction of

Control Room Upgrades

Eastern Oregon (Burns), Oak Creek (Albany), Rogue Valley (Grants Pass)

ISSUE FOR CONSTRUCTION

REVISION 2

Jacobs Engineering Group Inc.

Portland, Oregon

May 20, 2024

Project No. D3482000

MAY 20, 2024 � ISSUE FOR CONSTRUCTION � REV. 2 CONTENTS

00 01 10 - 1

SECTION 00 01 10

CONTENTS

Specification Rev. Date

Division 00

00 01 01 Project Title Page 2 05/20/2024

00 01 10 Table of Contents 2 05/20/2024

Division 01

01 10 00 Summary 1 03/29/2024

01 23 00 Alternates 0 12/08/2023

01 25 00 Substitution Procedures 1 03/29/2024

01 30 00 Administrative Requirements 1 03/29/2024

01 31 13 Coordination and Control of the Site Work 0 12/08/2023

01 40 00 Quality Requirements 1 03/29/2024

01 50 00 Temporary Facilities and Controls 0 12/08/2023

01 51 00 Temporary Utilities 0 12/08/2023

01 57 19 Temporary Environmental Controls 0 12/08/2023

01 60 00 Product Requirements 0 12/08/2023

01 70 00 Execution and Closeout Requirements 1 03/29/2024

01 74 19 Construction Waste Management and Disposal 0 12/08/2023

01 77 00 Closeout Procedures 1 03/29/2024

01 78 00 Closeout Submittals 1 03/29/2024

01 79 00 Demonstration and Training 0 12/08/2023

Division 02

02 41 19 Selective Demolition 0 12/08/2023

Division 05

05 52 00 Metal Railings 0 12/08/2023

Division 07

07 84 00 Firestopping 1 05/20/2024

Division 08

08 34 60 Detention Doors and Frames 1 05/20/2024

08 51 00 Metal Windows 0 12/08/2023

08 71 00 Door Hardware 0 12/08/2023

08 80 00 Glazing 0 12/08/2023

Division 09

09 51 13 Acoustical Panel Ceilings 1 05/20/2024

MAY 20, 2024 � ISSUE FOR CONSTRUCTION � REV. 2 CONTENTS

00 01 10 - 2

Specification Rev. Date

09 69 00 Access Flooring 1 05/20/2024

09 91 26 Painting 1 05/20/2024

Division 12

12 00 00 Furniture 0 12/08/2023

Division 22

22 10 01 Plumbing Piping and Accessories 1 05/20/2024

Division 26

26 05 02 Basic Electrical Requirements 0 12/08/2023

26 05 04 Basic Electrical Materials and Methods 0 12/08/2023

26 05 05 Conductors 0 12/08/2023

26 50 00 Lighting 0 12/08/2023

Division 28

28 13 00 Security Systems 1 05/20/2024

END OF SECTION

MARCH 29, 2024 � ISSUE FOR CONSTRUCTION � REV. 1 SUMMARY

01 10 00 - 1

SECTION 01 10 00

SUMMARY

PART 1 GENERAL

1.1 SUMMARY

A. Section includes:

1. Project.

2. Permits and fees.

3. Owner occupancy.

4. Contractor use of site and premises.

5. Asbestos-free certification.

6. Access to site.

7. Coordination with occupants.

8. Work restrictions.

9. Safety and security.

10. Work description.

11. Specification conventions.

1.2 PROJECT

A. Owner: Oregon Youth Authority

1. Owner's Authorized Representative: Stacy Davis, Lead Construction Project

Manager 2, Physical Plant Operations, Oregon Youth Authority.

2. Owner's Authorized Field Representative for Oak Creek YCF: Mel Johnston, Construction Project Manager 1, Oregon Youth Authority.

3. Owner's Authorized Field Representative for Rogue Valley and Eastern Oregon

YCF: Hara Miller, Construction Project Manager 1, Oregon Youth Authority.

1.3 PERMITS AND FEES

A. The Owner will be responsible for filing and paying for building permits and all fees associated with the building permit and system development charges.

B. The Contractor will be responsible for picking up all Project permits and will have full responsibility for requirements of and payments for all trade permits (i.e., electrical, plumbing, mechanical) and all costs associated with deferred submittals. Contractor shall be responsible for coordinating installation of serving utilities and is responsible for paying for all charges associated with installation of utilities.

1.4 OWNER OCCUPANCY

A. Owner intends to continue to occupy adjacent portions of the existing building during the entire construction period.

01 10 00 - 2

B. Cooperate with Owner to minimize conflict and to facilitate Owner's operations.

C. Schedule the Work to accommodate Owner occupancy.

1.5 CONTRACTOR USE OF SITE AND PREMISES

A. Provide access to and from site as required by law and by Owner:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

B. Utility Outages and Shutdown:

1. Do not disrupt or shut down life safety systems, including but not limited to fire sprinklers and fire alarm system, without 7 days� notice to Owner and authorities having jurisdiction.

2. Prevent accidental disruption of utility services to other facilities.

C. Contractor's Site Conduct:

1. Site is tobacco- and cannabis-free. No smoking or chewing is allowed on any school property.

2. The wearing of clothing with logos displaying alcohol, tobacco, illegal or restricted substances or suggestive themes is not acceptable attire.

1.6 ASBESTOS-FREE CERTIFICATION

A. Absolutely no materials containing asbestos are to be furnished or installed as part of this Project. Ensure that no subcontractor or any of the Contractor's own forces installs any materials containing asbestos. At final closeout of the Project, provide to the Owner certification that no materials containing asbestos have been installed in the Project, and that the Project is asbestos-free as required by the State of Project Location State.

1.7 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this

Section.

B. Use of Site: Limit use of premises to work in areas indicated. Do not disturb portions of

Project site beyond areas in which the Work is indicated.

1. Limits: Confine constructions operations to areas indicated and any additional areas mutually agreed to by Contractor and Owner.

2. Owner Occupancy: Allow for Owner occupancy of areas adjacent to work area.

3. Driveways and Entrances: Keep driveways, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances.

01 10 00 - 3

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

1.8 COORDINATION WITH OCCUPANTS

A. Partial Owner Occupancy: Owner will occupy the premises (adjacent buildings and parking lots) during entire construction period, with the exception of areas under construction. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with

Owner's operations. Maintain existing exits, unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and authorities having jurisdiction.

2. Provide not less than 72 hours' notice to Owner of activities that will affect

Owner's operations.

1.9 WORK RESTRICTIONS

A. On-Site Work Hours: Work shall be performed during the hours indicated below unless otherwise mutually agreed to by Contractor and Owner.

1. Work Schedule: 7:00 AM to 3:30 PM, M-F or as coordinated and approved by

Owner.

B. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by

Owner or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated:

1. Provide not less than 72 hours' notice to Owner of activities that will cause interruptions.

2. Do not proceed with utility interruptions without Owner's written permission.

C. Comply with all parts of the contract, exhibits, and general conditions and supplemental conditions.

D. Employee Identification: Owner will provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

E. The superintendent and Project manager, if the Contractor utilizes a Project manager, shall be reviewed and approved by the Architect and Owner, and neither shall be changed except with the consent of the Architect and Owner. Any new superintendent or new Project manager must be satisfactory to the Architect and Owner. The superintendent, and any Project manager, shall represent the Contractor and all communications given to the superintendent or Project manager are deemed given to the Contractor. Important communications will be confirmed in writing.

01 10 00 - 4

F. Owner may request any person working on the project be removed for behavior and/or inappropriate conduct at the sole discretion of the Owner.

1.10 SAFETY AND SECURITY:

A. Work on the Project includes pulling Category (CAT) 6 cable for a future camera to monitor the exterior of the new door leading into the Control Room from

Administration. Additionally, work includes pulling new cable for the new door so that it can be electronically monitored and/or controlled (based on location). Other new equipment that falls under security and is identified in this specification includes the new control monitors. All work is assumed for each Control Room at Eastern Oregon, Oak Creek, and Rogue Valley.

B. The locations are all within youth correctional facilities. Contractor is responsible for the safety and security of the work site and any material and equipment staging areas. The contractor shall comply with all facility access requirements for personnel and vehicles.

The contractor will provide as part of the work a temporary 15-foot-tall security fence around the work area to serve as a barrier to youth accessing the work area. The contractor will ensure the area is secure at all times. Personnel gates will be kept closed when not in use.

1. Portable Chain-Link Fencing and Gates: Minimum 3-inch, 0.148-inch- thick, galvanized-steel, chain-link fabric fencing; minimum 15 feet high. 10 feet chain-link with 5 feet of no-climb fencing at the top. Adequately spaces panels with galvanized-steel pipe posts and adequately spaced horizontal rails (bottom, top, two mid-level). Anchored to concrete floor and walls. Additionally, Contractor to install 6-foot slats to the chain-link to prevent seeing into the construction area.

98% blockage or equal. Contractor to also provide a 6-foot-wide personnel gate in the fence.

2. Gate to be kept locked at all times. Gate into the control room and the fence gate shall not be opened at the same time.

3. Temporary fence to be reused at each site. Coordinate with owner on the length and exact points to erect the fence. Approximate wall length is 30 feet.

C. All Contractor and subcontractor personnel shall wear OSHA approved, high visibility vests at all times. This is to ensure not only the normal safety protocol and procedure but also to allow OYA staff to quickly differentiate Contractor staff from residents and other visitors.

D. Gates and Building Doors are to be locked and monitored by Contractor. Gates and

Building Doors are to be posted with signage stating the following at a minimum (verify exact wording with Owner):

"CONSTRUCTION AREA: AUTHORIZED PERSONNEL ONLY; HARD HATS AND PROTECTION

GEAR REQUIRED; WATCH FOR FALLING MATERIAL; WATCH FOR MOVING EQUIPMENT;

WATCH FOR UNEVEN SURFACES."

01 10 00 - 5

1. Contractor shall have personnel monitoring all material movements through site or building secure perimeter.

2. Contractor shall have personnel provide end of work period jobsite sweeps.

3. End of work period Confirmation that all Construction personnel have exited the site.

4. Sweeps and monitoring to ensure construction materials, tools and supplies are

100% accounted for and secured to ensure youth do not take possession.

5. Contractor will comply with all security and safety requirements and requests from Owner to ensure the security and safety of staff and youth.

6. Contractor shall immediately correct all security and safety matters the Owner identifies.

7. Contractor shall monitor and enforce clean-up, tool control activities, unlocking and locking vehicles and storage facilities inside the secure perimeter, and end of work period jobsite sweeps.

8. Gather and collect all tools and vehicle and equipment keys at day's end as per requirements of the Oregon Youth Authority.

9. Secure all ladders and other materials or equipment that are not in use that could be used to aid youth escapes.

E. Storage and Fabrication Sheds: Provide sheds sized, furnished, and equipped to accommodate materials and equipment for construction operations.

F. Fire Extinguishers: Portable, UL rated; with class and extinguishing agent as required by locations and classes of fire exposures.

G. Sanitary Facilities: Provide temporary toilets, wash facilities, and drinking water for use of construction personnel. Comply with requirements of authorities having jurisdiction for type, number, location, operation, and maintenance of fixtures and facilities.

H. Parking: Use areas designated of Owner's and/or existing parking areas for construction personnel as approved by Owner.

1.11 WORK DESCRIPTION

A. This set of Specifications is submitted for the OYA Control Rooms at Eastern Oregon, Oak Creek, and Rogue Valley.

B. Work on the Project includes the following:

1. Demolition of indicated equipment and components within each Control Room as shown on the drawings.

2. An architectural remodel with new furniture, floors, and others listed in the drawings and specifications.

3. New plumbing for an additional sink in each control room.

4. New lighting and outlets for new components within each Control Room.

01 10 00 - 6

5. New door at each Control Room that leads to Administration. The door will be electronically controlled and monitored at Rogue Valley but will only be electronically monitored at Oak Creek and Eastern Oregon.

6. It is assumed that windows, doors, etc. that are outside the walls of the control room are considered to be in scope. This would mean that the trim, glazing, etc.

is in scope on the outside of the control room.

C. Work is to be done at each site sequentially, one at a time from start to finish beginning at Oak Creek, then Rogue Valley, and lastly Eastern Oregon. There shall be a two-week minimum construction pause between finishing work at a site and starting work at the next. The Contractor is to coordinate the schedule with the Owner to finalize these requirements.

D. Demolition; carefully undertake demolition within each Control Room:

1. Survey and identify areas undergoing demolition.

2. Carefully de-terminate wiring from devices.

3. Label and coil wiring for re-use.

4. Submit a list of all de-terminated wiring to the Owner and Engineer.

5. Carefully remove equipment, furniture, and electronic devices from areas demolished. Label equipment, furniture, and electronic devices and return to

Owner.

6. Carefully wrap or otherwise protect existing computer control equipment within the Control Rooms, including video monitors, computer workstations, network switches, patch panels, power strips, and other electrical and computer equipment. Coordinate with the Owner and Engineer.

E. Architecture:

Control Room renovation encompasses a comprehensive upgrade to enhance functionality, aesthetics, and ergonomics.

The project includes a new floor, wall finishes, ceiling, and upgraded equipment. New casework, storage, and an ergonomic control console with monitors are to be mounted at an angle on the console and above the window to maintain the view through exterior windows into the Courtyard.

The project also includes installation of a new door leading into the administration office; new, enlarged observation cell windows; and establishment of a designated break area on a back wall with new countertop and cabinets, new personal lockers, and restroom equipment. Refer to the drawings for more information.

F. Mechanical:

The mechanical scope includes the procurement and installation of a new sink, faucet, and below-counter instant hot water dispenser with faucet. New hot and cold-water supply connections for the sink and water heater will be made at the existing hot and cold-water mains serving the Control Room restroom. The Mechanical Contractor will procure all piping and appurtenances required to install all new plumbing equipment

01 10 00 - 7 according to the drawings and in accordance with local and international plumbing codes.

As part of the architectural scope, a new acoustical drop ceiling will be installed. The

Mechanical Contractor will relocate any existing supply or return grilles in the existing ceiling to the nearest grid in the new ceiling. The Contractor will extend existing flexible duct connections as required to relocate the grille or diffuser. Existing sprinkler heads will similarly be relocated to the next nearest grid in the new ceiling as required to accommodate the new ceiling grid layout. The Contractor will procure and install new sprinkler pipe as required to relocate the sprinkler heads.

The Contractor will field verify the location of existing utilities and equipment before beginning work. Refer to the drawings for more information.

G. Electrical:

All electrical design work will be prepared by a licensed electrical engineer registered in the State of Oregon or engineers under the direct supervision of a licensed electrical engineer registered in the State of Oregon. The design will conform with the referenced codes, standards, and regulations listed in Division 26, Electrical Specifications.

Existing 208/120 Volts (V) Electrical Panel B (ELB) and Electrical Panel C (ELC) panels will be provided for loads such as lighting, receptacles, and equipment in OYA Control

Rooms.

1. Lighting:

a. Energy-efficient recessed ceiling lighting will be designed to provide minimum 30 foot-candle levels.

b. Emergency lighting will be provided for personnel safety using normal lighting fixtures with integral battery-backed power supplies.

c. Self-illuminating-type exit lights will be provided.

d. Lamp types will be light-emitting diode (LED).

e. A manual and dimmer switch will be provided.

2. Receptacle:

a. General 20-amp (A) receptacles, wire-mold receptacles, quadplex receptacles, one 30A uninterruptible power supply (UPS) receptacle, and one 30A floor twist lock receptacle will be provided.

1.12 SPECIFICATION CONVENTIONS

These specifications are written in imperative mood and streamlined form. This imperative language is directed to the Contractor unless specifically noted otherwise. The words �shall be� are included by inference where a colon (:) is used within sentences or phrases.

1.13 MODIFICATION PROCEDURES

A. For minor changes not involving an adjustment to the Contract Sum or Contract Time, Owner will issue instructions directly to Contractor.

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B. For other required changes, Owner will issue a document signed by Owner instructing

Contractor to proceed with the change, for subsequent inclusion in a Change Order.

1. The document will describe the required changes and will designate method of determining any change in Contract Sum or Contract Time.

2. Promptly execute the change.

C. For changes for which advance pricing is desired, Owner will issue a document that includes a detailed description of a proposed change with supplementary or revised drawings and specifications, a change in Contract Time for executing the change with a stipulation of any overtime work required and the period of time during which the requested price will be considered valid. Contractor shall prepare and submit a fixed price quotation within 30 days. Time addition requests must be accompanied by adequate justification to substantiate the additional days requested and show how the project critical path is affected by the changes.

D. Computation of Change in Contract Amount: As specified in the Agreement and

Conditions of the Contract.

E. Execution of Change Orders: Owner will issue Change Orders for signatures of parties as provided in the Conditions of the Contract. DAS Procurement issues the final approved change order.

1.14 APPLICATION FOR FINAL PAYMENT

01 20 00 - PRICE AND PAYMENT PROCEDURES

MARCH 29, 2024 � ISSUE FOR CONSTRUCTION � REV. 1 ALTERNATES

01 23 00 - 1

SECTION 01 23 00

ALTERNATES

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary conditions and other Division 01 Specification Sections, apply to this Section.

MARCH 29, 2024 � ISSUE FOR CONSTRUCTION � REV. 1 SUBSTITUTION PROCEDURES

01 25 00 - 1

SECTION 01 25 00

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.1 SECTION INCLUDES

A. Procedural requirements for proposed substitutions.

1.2 RELATED REQUIREMENTS

A. Section 01 30 00 - Administrative Requirements: Submittal procedures, coordination.

B. Section 01 60 00 - Product Requirements: Fundamental product requirements, product options, delivery, storage, and handling.

1.3 REFERENCE STANDARDS

A. CSI/CSC Form 13.1A - Substitution Request (After the Bidding/Negotiating Phase);

Current Edition.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

A. A Substitution Request for products, assemblies, materials, and equipment constitutes a representation that the submitter:

1. Has investigated proposed product and determined that it meets or exceeds the quality level of the specified product, equipment, assembly, or system.

2. Agrees to provide the same warranty for the substitution as for the specified product.

3. Agrees to coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to Owner.

4. Waives claims for additional costs or time extension that may subsequently become apparent.

B. Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. Burden of proof is on proposer.

01 25 00 - 2

C. Content: Include information necessary for tracking the status of each Substitution

Request, and information necessary to provide an actionable response. Submit using designated forms designed below.

1. Forms included in the Project Manual are adequate for this purpose.

2. CSI/CSC Form 13.1A may be used after the bidding/negotiating stage.

3. No other forms will be accepted.

D. Limit each request to a single proposed substitution item.

3.2 SUBSTITUTION PROCEDURES DURING PROCUREMENT

A. Submittal Form (before award of contract):

1. Submit substitution requests by completing the form attached to this section.

See this form for additional information and instructions OR

2. Submit substitution requests by completing CSI/CSC Form 1.5C - Substitution

Request. See this form for additional information and instructions.

3. Submittal form to be submitted to the SPC.

3.3 SUBSTITUTION PROCEDURES DURING CONSTRUCTION

A. Submittal Form (after award of contract):

1. Submit substitution requests by completing the form attached to this section.

See this section for additional information and instructions OR

2. Submit substitution requests by completing CSI/CSC Form 13.1A - Substitution

Request (After Bidding/Negotiating). See this form for additional information and instructions.

B. Owner and Architect will consider requests for substitutions only within 15 days after date of Agreement.

C. Submit request for Substitution for Cause within 14 days of discovery of need for substitution, but not later than 14 days prior to time required for review and approval by Owner and Architect, in order to stay on approved project schedule.

D. Submit request for Substitution for Convenience immediately upon discovery of its potential advantage to the project, but not later than 14 days prior to time required for review and approval by Owner and Architect, in order to stay on approved project schedule.

1. In addition to meeting general documentation requirements, document how the requested substitution benefits the Owner through cost savings, time savings, greater energy conservation, or in other specific ways.

2. Document means of coordinating of substitution item with other portions of the work, including work by affected subcontractors.

3. Contractor to bear the costs engendered by proposed substitution of:

a. Owner's compensation to the Architect for any required redesign, time spent processing and evaluating the request.

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3.4 RESOLUTION

A. Owner may request additional information and documentation prior to rendering a decision. Provide this data in an expeditious manner.

B. Owner will notify Contractor in writing of decision to accept or reject request.

3.5 ACCEPTANCE

A. Accepted substitutions change the work of the Project. They will be documented and incorporated into work of the project by Change Order, Construction Change Directive, Architectural Supplementary Instructions, or similar instruments provided for in the

Conditions of the Contract.

3.6 CLOSEOUT ACTIVITIES

A. See Section 01 78 00 - Closeout Submittals, for closeout submittals.

MARCH 29, 2024 � ISSUE FOR CONSTRUCTION � REV. 1 ADMINISTRATIVE REQUIREMENTS

01 30 00 - 1

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.1 SECTION INCLUDES

A. General administrative requirements.

B. Preconstruction meeting.

C. Progress meetings.

D. Construction progress schedule.

E. Progress photographs.

F. Coordination drawings.

G. Submittals for review, information, and project closeout.

H. Number of copies of submittals.

I. Requests for Information (RFI) procedures.

J. Submittal procedures.

1.2 RELATED REQUIREMENTS

A. Section 01 60 00 - Product Requirements: General product requirements.

B. Section 01 70 00 - Execution and Closeout Requirements: Additional coordination requirements.

C. Section 01 78 00 - Closeout Submittals: Project record documents; operation and maintenance data; warranties and bonds.

1.3 GENERAL ADMINISTRATIVE REQUIREMENTS

A. Comply with requirements of Section 01 70 00 - Execution and Closeout Requirements for coordination of execution of administrative tasks with timing of construction activities.

01 30 00 - 2

B. Make the following types of submittals to Owner:

1. Requests for Information (RFI).

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial

Completion.

11. Closeout submittals.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.1 PRECONSTRUCTION MEETING

A. Attendance Required:

1. Owner.

2. Architect.

3. Contractor.

B. Agenda Topics:

1. Introductions

a. Designation of key personnel and their duties.

b. Submission of list of subcontractors.

2. Documents

a. Execution of Owner-Contractor Agreement.

b. Distribution of Contract Documents.

c. Submission of executed bonds and insurance certificates.

d. Submission of list of subcontractors, list of products, schedule of values, and progress schedule.

3. Procedures

a. Routing of correspondence.

b. Procedures and processing of field decisions, Requests for interpretation (RFIs), submittals, substitutions, applications for payments, proposal request, and Change Orders.

c. Procedures for testing and inspection.

d. Procedures for tracking Record Documents.

e. As-built drawings, project manual, O&M materials, and closeout procedures.

01 30 00 - 3

4. Scheduling

a. Submission of tentative construction schedule

b. Submission of submittal schedule

c. Long-lead items

d. Critical work sequencing

e. Owner�s separate client coordination and sequencing

f. Scheduling activities of a Geotechnical Engineer.

5. Worksite

a. Use of premises, work restrictions, and Owner�s occupancy requirements.

b. Security and first aid.

c. Responsibility for temporary facilities and controls.

d. Waste management and recycling.

e. Site access, traffic, and parking availability and rules.

f. Office and storage areas.

g. Progress cleaning and final cleaning.

C. Minutes: Contractor to record minutes and distribute copies within two days after meeting to participants, with copies to Architect, Owner, participants, and those affected by decisions made.

3.2 PROGRESS MEETINGS

A. Contractor to schedule and administer meetings throughout progress of the work at maximum bi-monthly intervals.

1. Online meetings are permitted when owner approved. Contractor to host using

Microsoft Teams, Zoom, Google Meet, or other program as approved by Owner and Architect.

B. Contractor to make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

C. Attendance Required:

1. Contractor.

2. Owner.

3. Architect.

4. Contractor's superintendent.

D. Agenda:

1. Review minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Review of RFIs log and status of responses.

7. Maintenance of progress schedule.

01 30 00 - 4

8. Corrective measures to regain projected schedules.

9. Planned progress during succeeding work period.

10. Maintenance of quality and work standards.

11. Effect of proposed changes on progress schedule and coordination.

12. Other business relating to work.

E. Contractor to record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, Owner, participants, and those affected by decisions made.

3.3 CONSTRUCTION PROGRESS SCHEDULE

A. Within 10 days after date of the Agreement, submit preliminary schedule defining planned operations for the first 60 days of work, with a general outline for remainder of work.

B. If preliminary schedule requires revision after review, submit revised schedule within 10 days.

C. Within 20 days after review of preliminary schedule, submit draft of proposed complete schedule for review.

1. Include written certification that major contractors have reviewed and accepted proposed schedule.

D. Within 10 days after joint review, submit complete schedule.

E. Submit updated schedule with each Application for Payment.

3.4 PROGRESS PHOTOGRAPHS

A. Submit photographs with each application for payment, taken not more than 3 days prior to submission of application for payment.

B. Photography Type: Digital; electronic files.

C. Provide photographs of site and construction throughout progress of work produced by an experienced photographer, acceptable to Architect.

D. In addition to periodic, recurring views, take photographs of each of the following events:

E. Views:

1. Provide non-aerial photographs from four cardinal views at each specified time, until date of Substantial Completion.

2. Consult with Architect for instructions on views required.

3. Provide factual presentation.

01 30 00 - 5

4. Provide correct exposure and focus, high resolution and sharpness, maximum depth of field, and minimum distortion.

F. Digital Photographs: 24-bit color, minimum resolution of 1024 by 768, in JPG format;

provide files unaltered by photo editing software.

1. Delivery Medium: Via email.

2. File Naming: Include project identification, date and time of view, and view identification.

3. Hard Copy: Printed hardcopy (grayscale) of PDF file and point of view sketch.

3.5 COORDINATION DRAWINGS

3.6 REQUESTS FOR INFORMATION (RFI)

A. Definition: A request seeking one of the following:

1. An interpretation, amplification, or clarification of some requirement of

Contract Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the same space (interference); or when an item of work is described differently at more than one place in Contract

Documents.

2. A resolution to an issue which has arisen due to field conditions and affects design intent.

B. Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of

Contract Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

1. Prepare a separate RFI for each specific item.

a. Do not forward requests which solely require internal coordination between subcontractors.

2. Prepare in a format and with content acceptable to Architect and Owner.

3. Combine RFI and its attachments into a single electronic file. PDF format is preferred.

C. Reason for the RFI: Prior to initiation of an RFI, carefully study all Contract Documents to confirm that information sufficient for their interpretation is definitely not included.

1. Include in each request Contractor's signature attesting to good faith effort to determine from Contract Documents information requiring interpretation.

D. Content: Include identifiers necessary for tracking the status of each RFI, and information necessary to provide an actionable response.

1. Official Project name and number, and any additional required identifiers established in Contract Documents.

2. Owner's, Architect's, and Contractor's names.

3. Discrete and consecutive RFI number, and descriptive subject/title.

4. Issue date and requested reply date.

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5. Reference to particular Contract Document(s) requiring additional information/interpretation. Identify pertinent drawing and detail number and/or specification section number, title, and paragraph(s).

6. Annotations: Field dimensions and/or description of conditions which have engendered the request.

E. Attachments: Include sketches, coordination drawings, descriptions, photos, submittals, and other information necessary to substantiate the reason for the request.

F. RFI Log: Prepare and maintain a tabular log of RFIs for the duration of the project.

1. Indicate current status of every RFI. Update log promptly and on a regular basis.

G. Review Time: Owner will respond and return RFIs to Contractor within seven calendar days of receipt. For the purpose of establishing the start of the mandated response period, RFIs received after 12:00 noon will be considered as having been received on the following regular working day.

1. Response period may be shortened or lengthened for specific items, subject to mutual agreement, and recorded in a timely manner in progress meeting minutes.

H. Responses: Content of answered RFIs will not constitute in any manner a directive or authorization to perform extra work or delay the project. If in Contractor's belief it is likely to lead to a change to Contract Sum or Contract Time, promptly issue a notice to this effect, and follow up with an appropriate Change Order request to Owner.

1. Response may include a request for additional information, in which case the original RFI will be deemed as having been answered, and an amended one is to be issued forthwith. Identify the amended RFI with an REV suffix to the original number.

2. Notify Architect within five calendar days if an additional or corrected response is required by submitting an amended version of the original RFI, identified as specified above.

3.7 SUBMITTAL SCHEDULE

A. Submit to Architect for review a schedule for submittals in tabular format.

3.8 SUBMITTALS FOR REVIEW

A. When the following are specified in individual sections, submit them for review:

1. Product data.

2. Shop drawings.

3. Samples for selection.

4. Samples for verification.

B. Submit to Owner for review for the limited purpose of checking for compliance with information given and the design concept expressed in Contract Documents.

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C. Samples will be reviewed for aesthetic, color, or finish selection.

D. After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below and for record documents purposes described in Section 01 78 00 -

Closeout Submittals.

3.9 SUBMITTALS FOR INFORMATION

A. When the following are specified in individual sections, submit them for information:

1. Design data.

2. Certificates.

3. Test reports.

4. Inspection reports.

5. Manufacturer's instructions.

6. Manufacturer's field reports.

7. Other types indicated.

3.10 SUBMITTALS FOR PROJECT CLOSEOUT

A. Submit to Owner Correction Punch List for Substantial Completion.

B. Submit to Owner Final Correction Punch List for Substantial Completion.

C. When the following are specified in individual sections, submit them at project closeout in compliance with requirements of Section 01 78 00 - Closeout Submittals:

1. Project record documents.

2. Operation and maintenance data.

3. Warranties.

4. Bonds.

5. Other types as indicated.

D. Submit for Owner's benefit during and after project completion.

3.11 NUMBER OF COPIES OF SUBMITTALS

A. Electronic Documents: Submit one electronic copy in PDF format; an electronically marked up file will be returned. Create PDFs at native size and right-side up; illegible files will be rejected.

B. Samples: Submit the number specified in individual specification sections; one of which will be retained by Architect.

1. After review, produce duplicates.

2. Retained samples will not be returned to Contractor unless specifically so stated.

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3.12 SUBMITTAL PROCEDURES

A. General Requirements:

1. Submit separate packages of submittals for review and submittals for information, when included in the same specification section.

2. Transmit using approved form.

a. Use Contractor's form, subject to prior approval by Architect.

3. Sequentially identify each item. For revised submittals use original number and a sequential numerical suffix.

4. Identify: Project; Contractor; subcontractor or supplier; pertinent drawing and detail number; and specification section number and article/paragraph, as appropriate on each copy.

5. Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of products required, field dimensions, adjacent construction work, and coordination of information is in accordance with the requirements of the work and Contract Documents.

a. Submittals from sources other than the Contractor, or without

Contractor's stamp will not be acknowledged, reviewed, or returned.

3.13 SUBMITTAL REVIEW

A. Submittals for Review: Owner will review each submittal, and approve, or take other appropriate action.

B. Owner�s actions will be reflected by marking each returned submittal using virtual stamp on electronic submittals.

C. Owner�s and consultants' actions on items submitted for review:

1. Authorizing purchasing, fabrication, delivery, and installation:

a. "No Exceptions Taken".

b. "Make Corrections Noted".

1) At Contractor's option, submit corrected item, with review notations acknowledged and incorporated.

2. Not Authorizing fabrication, delivery, and installation:

a. "Revise and Resubmit".

1) Resubmit revised item, with review notations acknowledged and incorporated.

b. "Rejected".

1) Submit item complying with requirements of Contract

Documents.

D. Owner�s and consultants' actions on items submitted for information:

1. Items for which no action was taken:

a. "Received" - to notify the Contractor that the submittal has been received for record only.

MARCH 29, 2024 � ISSUE FOR CONSTRUCTION � REV. 1 COORDINATION AND CONTROL OF THE SITE WORK

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SECTION 01 31 13

COORDINATION AND CONTROL OF THE SITE WORK

PART 1 GENERAL

1.1 SCOPE

A. This section includes coordination and control of the work.

PART 2 PRODUCTS

None.

PART 3 EXECUTION

3.1 GENERAL

A. Unless otherwise specified or noted on the drawings, all grading, rocking, paving, utility and related work shall conform to Oregon Standard Specifications for Construction - OSSC

(ODOT/APWA), 2018 edition, or local jurisdiction standards, whichever is more stringent.

B. Specification Language. Portions of the Specifications may be written in imperative and streamlined form. This imperative language is directed to the Contractor, unless specifically noted otherwise. The works �shall be� or �shall conform with� shall be included by inference where a colon (:) is used within sentences or phrases. Example �

Aggregate: ASTM C33.

C. The Contract Documents are complementary and what is called out by any portion of the

Contract Documents (drawings, specifications, or contract forms) shall be as binding as if called for by all.

3.2 INTERRUPTION OF SEWER OR WATER SERVICE

A. When work performed by Contractor will impact or interrupt water or sewer utility service to any public or private property, Contractor shall notify all the affected parties prior to the anticipated impact a minimum of 48 hours in advance.

B. In addition, Contractor shall provide door hangers or equivalent a minimum of 24 hours

(and a maximum of 48 hours) before such interruption of utility service to all residences, structures or businesses impacted by the work.

C. Contractor is responsible to coordinate with the City staff a minimum of 1 week prior in order to verify area of impact or interruption.

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D. In addition to the written notice, a representative of the Contractor shall knock on the front door of all affected residences or businesses on the morning that the work will commence, and attempt to notify the residents or businesses regarding the start of the work.

3.3 FIELD RECORD DRAWINGS AND AS-BUILTS

A. The Contractor shall maintain a neatly marked set of full-size record drawings showing the locations and depths of all new and existing waterlines, storm and sanitary sewer laterals, buried conduits and other utilities encountered or installed during construction.

Drawings shall be kept current with the work as it progresses and shall be subject to inspection by the Owner�s Representative at any time. Failure to keep field record drawings current may result in the issuance of a stop work order or delay in the processing of pay requests until the record drawings are made current.

B. Prior to final payment, the Contractor shall submit a clean set of full-size record drawings to the Owner�s Representative. All information shown on the Contractor�s field record drawings shall be subject to verification by the Owner�s Representative.

C. The record drawings shall accurately show all as-built conditions, locations and alignments, and shall include all information required by individual sections herein, as well as the following. If significant errors or deviations are noted by the Owner�s

Representative, an as-built survey prepared and stamped by a registered professional

Land Surveyor shall be completed at the Contractor�s expense.

1. Sanitary Sewer Services - Length from mainline and depth at property line with side ties to property pin.

2. Water Mainline - Station and depth of all fittings, valves and service taps.

3. Water Services - Length from mainline and side tie to property pin.

4. Storm Sewer - Manhole and catch basin stationing and invert elevations.

5. Existing Utilities - Station locations and depth at location where new utilities cross-existing utilities.

D. As-built information shall be based on the benchmark used for the design survey unless that benchmark was destroyed during construction. If the design survey benchmark was destroyed during construction, an alternate approved benchmark shall be used as the basis for as-built information. The benchmark used as the basis of the as-built information shall be clearly noted on the drawings.

3.4 CONFORMITY WITH DRAWINGS AND ALLOWABLE DEVIATIONS

A. Finished surfaces in all cases shall conform to lines, grades, cross-sections and dimensions shown on the approved drawings. Deviations from the approved drawings and working drawings will in all cases be determined by the Owner�s Representative and authorized in writing.

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3.5 CONTRACTOR RESPONSIBILITY TO OBTAIN ALL REQUIRED INSPECTIONS

A. The Contractor shall be responsible to ensure that all inspections required by the drawings, contract documents or agencies having jurisdiction are completed by authorized inspectors prior to proceeding with subsequent work which covers or which is dependent on the work to be inspected.

B. Work completed or covered without obtaining required inspections will be considered as unauthorized work as outlined below, and may be ordered removed at the Contractor�s expense. Failure to obtain necessary inspection(s) and approval(s) shall result in the

Contractor being fully responsible for all problems and/or corrective measures arising from uninspected work.

3.6 CONTRACTOR RESPONSIBLE TO PROVIDE ACCESS FOR INSPECTIONS

A. Contractor shall be responsible to provide the Owner, Engineer and their subconsultants and representatives with safe and proper access to all portions of the work as necessary for inspection and/or testing purposes (see also applicable General Condition provisions).

B. The Contractor shall be responsible for coordinating and scheduling to provide such inspection access at reasonable times, so as not to interfere with or delay the progress of the work by the Contractor or subcontractors.

3.7 COOPERATION OF CONTRACTOR

A. The Contractor shall conduct his operations so as to interfere as little as possible with those of the Owner, other Contractors, utilities, or any public authority on or near the work. The Owner reserves the right to perform other work (by contract or otherwise) on or near the project during progress of the work. The Owner reserves the right to permit other public bodies, public utility companies and others to do work on or near the project during progress of the work. If a conflict arises, the Owner shall determine when and how the work shall proceed.

B. Claims for delay or inconvenience due to operations by such other parties for work which is specified or referenced in the Contract Documents, or which is shown, noted or referenced on the drawings, will not be allowed.

3.8 ORAL AGREEMENTS

A. No oral agreement or conversation with any officer, agent or employee of the Owner, either before or after execution of the Agreement, shall affect or modify any of the terms or obligations contained in any of the documents comprising the Agreement. Any such oral agreement or conversation shall be considered as unofficial information and in no way binding upon the Owner.

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3.9 EMERGENCY MAINTENANCE PERSONNEL

A. The Contractor shall submit to the Owner/Owner�s Representative the names, addresses and telephone numbers of two employees responsible for performing emergency maintenance and repairs when the Contractor is not working. These employees shall be designated, in writing by the Contractor, to act as his representatives and shall have full authority to act on his behalf.

B. At least one of the designated employees shall be available for a telephone call any time an emergency arises.

3.10 DEFECTIVE OR DAMAGED EQUIPMENT OR MATERIALS

A. All equipment and materials shall be carefully inspected by the Contractor upon arrival at the jobsite for defects or damage (including freight or shipment damage). Unless delivery of defective or damaged equipment or material is rejected by the Contractor and is not unloaded, the Contractor shall immediately notify the Owner�s Representative about any damaged or defective material or equipment delivered to the jobsite.

B. No material or equipment shall be installed which is known to be defective or damaged, without the prior written approval from the Owner�s Representative. Any defective or damaged material or equipment discovered after installation shall be removed and replaced with new material or equipment at the Contractor's expense (in a manner satisfactory to the Owner�s Representative), unless otherwise specifically approved in writing by the Owner�s Representative. Such written approval (pre-installation or post-installation), if granted, shall be based on a written application from the Contractor, as well as documentation from the material/equipment manufacturer and the bonding company, as summarized below.

C. The request for acceptance of any defective or damaged material or equipment shall be submitted in writing by the Contractor to the Owner�s Representative. Such request shall include the following as a minimum (Contractor shall be responsible for obtaining these items prior to submitting the official request for the Owner�s review). Additional requirements may be imposed by the Owner as applicable (at its sole discretion).

1. Written certification from the material or equipment manufacturer that the damage can be repaired to restore the material or equipment to its full, original capacity and function, and that after such repair it will fully comply with all specification requirements and all manufacturer�s recommendations, with no restriction or limitation on any required warranty. The manufacturer�s certification shall include a detailed summary of all proposed repair procedures

(as well as the qualifications or certifications required of the party who will complete the repair), as well as a summary of post-repair inspections and tests to be completed by the manufacturer�s representative.

2. Written consent from the Contractor�s surety acknowledging that the surety concurs with the request, and that the provisions of all bonds will remain in full effect and force, without limitation or restriction.

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D. Notwithstanding the Owner�s right (at its sole discretion) to accept defective or damaged equipment or materials (subject to completion of acceptable repairs/inspection/testing), this shall impose no obligation on the Owner to grant such acceptance.

E. If the Owner or the Owner�s Representative decide to reject any defective or damaged material or equipment (before or after submittal of a request by the Contractor), the

Contractor shall be responsible to immediately and permanently mark or label the material or equipment as defective, and remove it from the job site within five (5) business days of verbal or written notice by the Owner�s Representative of such rejection.

3.11 REMOVAL OF DEFECTIVE OR UNAUTHORIZED WORK

A. All work that does not conform to the requirements of these Contract Documents shall be considered as unacceptable.

B. Contractor shall immediately remove unacceptable and defective work found to exist prior to acceptance of, or final payment for, the work.