Contract: JANITORIAL CLEANING SERVICES

The New Hampshire Department of Administrative Services is seeking janitorial cleaning services through a Request for Bid (RFB) numbered 3091-26, targeting two primary locations: Pease Facilities and ECTC Barracks Rooms. The contract encompasses comprehensive cleaning services for 11 different buildings at the New Hampshire Air National Guard facility, including daily, weekly, and quarterly maintenance of restroom facilities, with specific tasks ranging from receptacle emptying and spot cleaning to light bulb replacement and metal polishing. Vendors must have a minimum of 5 years of verifiable experience and provide three professional references, with mandatory criminal background checks required for all employees entering the facilities. The bid requires vendors to use environmentally friendly, EcoLogo or Green Seal certified bio-degradable cleaning materials and maintain comprehensive insurance coverage of $1,000,000 per occurrence and $2,000,000 aggregate commercial general liability. Mandatory site visits are scheduled for 10/28/2025 and 10/29/2025, with the final bid due on 11/12/2025 at 2:00 PM Eastern Time. The anticipated contract term runs from Governor and Executive Council approval through June 30, 2027, with potential extension for up to two additional years.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The contract involves cleaning approximately 1,000 rooms per year, with an estimated 20-minute cleaning time per room, and covers both individual dormitory rooms and shared bathroom facilities. While specific budget ranges are not detailed, the award will be made to the vendor meeting established criteria and offering the lowest total cost. Cleaning services will be performed Monday through Friday from 7am to 4pm, with vendors responsible for supplying all cleaning materials and equipment beyond basic consumables like paper towels and toilet paper. The buildings range in size from 320 to 2,110 square feet, with between 2-6 restroom facilities per building. Security protocols are stringent, requiring all staff to have positive identification, be on an authorized entry list, and undergo criminal background checks. The contract allows for potential multi-year extension upon mutual agreement, providing flexibility for long-term service provision.