addendum-3-bid-3091-26.pdf

This is an Addendum to Bid Invitation 3091-26 issued by the New Hampshire Department of Administrative Services, Division of Procurement and Support Services, for janitorial cleaning services at Pease Facilities and ECTC Barracks Rooms. Addendum #03, dated November 18, 2025, modifies the pricing structure for Section 1 by changing the line item designation from "Daily Rate" to "Room Rate" for standard services, while maintaining the Emergency Rate (hourly rate) classification. The original bid closing date was established as November 19, 2025, at 2:00 PM Eastern Time. Vendors must acknowledge this addendum and submit it with their bid response, as all changes noted in addendums supersede previously submitted documents. The contract encompasses comprehensive cleaning services for multiple buildings at the New Hampshire Air National Guard facility, with an anticipated term running from Governor and Executive Council approval through June 30, 2027, with potential extension for up to two additional years. Site visits were mandatory on October 28-29, 2025, and the original bid due date was November 12, 2025.

This addendum reflects a significant modification to the pricing methodology, shifting from a daily rate structure to a room-based rate structure for the primary service offering, which aligns with the contract's scope of cleaning approximately 1,000 rooms per year with an estimated 20-minute cleaning time per room. Vendors must provide quotes for both the Room Rate and Emergency Rate (hourly rate) components. The procurement requires vendors to maintain $1,000,000 per occurrence and $2,000,000 aggregate commercial general liability insurance, utilize environmentally friendly EcoLogo or Green Seal certified cleaning materials, and demonstrate a minimum of five years of verifiable experience with three professional references. All vendor employees must undergo criminal background checks and maintain positive identification with authorization for facility entry. Contact for additional information is Matthew Russell, Purchasing Agent, at NH.Purchasing@das.nh.gov.