attachment-2-bid-3091-26.xlsx

This attachment to Request for Bid (RFB) 3091-26 is a detailed specification document issued by the New Hampshire Department of Administrative Services for janitorial cleaning services at ECTC Barracks Rooms. The scope of work encompasses cleaning and maintenance of individual dormitory rooms and bathroom facilities, with an estimated 1,000 room cleanings per year. Each room cleaning is estimated to require approximately 20 minutes and includes specific tasks such as vacuuming carpeted areas, spot cleaning walls and floors, cleaning and sanitizing lavatories, cleaning mirrors and glass, emptying trash and recycling receptacles, dusting light fixtures, and straightening furnishings. The facility contains 40 bathrooms (32 shared and 8 private) serving the barracks. Rooms are to be cleaned on an as-needed basis following occupant turnover, with vendors required to complete room cleanings within three business days. Cleaning services are scheduled Monday through Friday from 7:00 AM to 4:00 PM, with scheduling coordination required with the Division Point of Contact.

The contract imposes stringent security and staffing requirements, including mandatory criminal background checks and pre-authorization for all employees, positive identification at the main gate, and an authorized entry list. Enhanced security checks may be required. The janitor supervisor must sign in and out at the front desk. Vendors must supply all cleaning materials and equipment except basic consumables such as paper towels and toilet paper, with a requirement to use environmentally friendly, EcoLogo or Green Seal certified bio-degradable cleaning products. The bid requires vendors to demonstrate a minimum of 5 years of verifiable experience and provide three professional references. Mandatory site visits are scheduled for October 28-29, 2025, with bids due November 12, 2025, at 2:00 PM Eastern Time. The anticipated contract term runs from Governor and Executive Council approval through June 30, 2027, with potential extension for up to two additional years. Vendors must maintain comprehensive insurance coverage of $1,000,000 per occurrence and $2,000,000 aggregate commercial general liability.