Commercial Car Rental Services

The California Department of General Services, Procurement Division (DGS-PD) is soliciting proposals for a mandatory Commercial Car Rental (CCR) Services contract on behalf of the Statewide Travel Program (STP). This procurement will establish a three-year contract with two optional one-year extensions, covering comprehensive vehicle rental services for state and local government employees, including executive, legislative, and judicial branches, local agencies, K-12 school districts, and California higher education systems. The contract requires national and international car rental capabilities, with a focus on 22 California locations, offering short-term (1-29 days) and long-term (30+ days) vehicle rentals across multiple vehicle types. Bidders must provide core and non-core vehicle options, with a strong emphasis on clean and fuel-efficient vehicles, including Plug-In Hybrid Electric Vehicles (PHEV) and Zero Emission Vehicles (ZEV). The evaluation criteria totals 1,865 points, with 595 points allocated to technical requirements and 1,270 points for cost considerations, assessing factors such as technical questionnaire responses, participating locations, vehicle types, and environmental sustainability. Key dates include an RFP release on 08/18/25, a Bidders Conference on 08/22/25 at 10:00 AM PT, and a proposal submission deadline of 09/26/25 at 5:00 PM, with a projected contract go-live date of 02/01/26.

The solicitation incorporates socioeconomic program preferences, including opportunities for small businesses, disabled veteran business enterprises, and target area contract preferences. While specific set-aside percentages are not explicitly detailed, the procurement demonstrates a commitment to supporting diverse business participation. Bidders must meet comprehensive requirements, including a minimum 21-year-old driver age, data storage within the United States, and extensive reporting obligations covering rental transactions, vehicle usage, and carbon emissions tracking. Historical spending data indicates significant state vehicle rental activity, with approximately 90,550 rentals projected in 2024 and a total spend of $19,511,925.53. The contract includes a revenue share component requiring quarterly payments to DGS-STP based on a percentage of total base rate charges, with a minimum 10% share. Additional requirements include comprehensive insurance coverage, with specific monetary limits for third-party liability, automobile liability, cyber liability, and workers' compensation. The contract will utilize the Statewide Travel Program's authorized payment method, currently U.S. Bank ghost cards, with monthly direct billing and individual agency-specific account numbers.