Commencement Streaming Services

Skagit Valley College is seeking a vendor to provide live streaming production services for their 2025 graduation commencement ceremonies through a Request for Quotation (RFQ) process. The procurement opportunity covers live streaming services for three graduation ceremonies across two locations: the Mount Vernon campus and Whidbey Island High School, scheduled for June 18-20, 2025. The streaming services require specific technical capabilities, including four camera setups, streaming to two platforms simultaneously, picture-in-picture functionality for American Sign Language (ASL) broadcasting, inline graphics and banner integration, and stereo sound feed integration. The RFQ response is due on May 23, 2025, by 3:30 pm, with an anticipated contract execution in early June 2025. The initial contract period covers the 2025 commencement dates, with potential options for three one-year extensions by mutual agreement between the college and the selected vendor.

The solicitation is open to qualified vendors and will be posted on the Washington Electronic Business Solutions (WEBS) website, following state procurement guidelines. While no specific set-aside designations were mentioned, vendors must comply with state nondiscrimination laws, maintain appropriate licensing, and carry required insurance provisions. The compensation structure allows the contractor to invoice Skagit Valley College for hours of service provided upon completion, with no advance payments permitted. No fixed budget or specific pricing structure was detailed in the documentation, and the college reserves the right to cancel or reissue the RFQ and select an apparently successful consultant based on their comprehensive review of submitted proposals. Interested vendors will need to demonstrate technical capability to meet the streaming requirements and provide a competitive proposal that meets the college's specific commencement streaming needs.