Classroom Furniture for Central Warehouse, Term Contract

Awarded State & local contract opportunity

Solicitation number
4106MF
State
Florida
Responses due

Opportunity facts

Jurisdictions
UNSPSC codes
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Updated .

About this opportunity

Written by GovTribe AI ·

The Marion County Public Schools (MCPS) in Florida is seeking a term contract for classroom furniture to be delivered to its Central Warehouse, with bid number 4106MF. The procurement covers a comprehensive range of classroom furniture including chairs, desks, tables, bookcases, storage cabinets, file cabinets, and magnetic whiteboards from manufacturers like Virco, Artco-Bell, and Hon Smart Link or approved equivalents. The contract will run from March 1, 2025, through December 31, 2025, with electronic bid submissions due on January 15, 2025, at 2:00 PM, and board award scheduled for February 25, 2025. Vendors must submit complete proposals through Vendor Link, with strict requirements that only "As Specified" bids will be considered, and no additional pricing variations or supplementary documentation will be accepted. All items must be fully assembled and delivered to the Central Warehouse, with specific packaging requirements including palletization, shrink-wrapping, and cleanliness. Evaluation criteria will include pricing, past performance, management capabilities, and service quality, with vendors required to provide comprehensive documentation including drug-free workplace certification, debarment certification, and proof of insurance.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Seven vendors were ultimately awarded the contract, including Ernie Morris Enterprises, School Outfitters, WB Mason Co., School Specialty, Shiffler Equipment Sales, OEC Business Interiors, and Classroom Outfitters, representing companies from various states including Florida, Ohio, Massachusetts, and Wisconsin. The total budgeted resources for this procurement are $375,000.00, with quantities ranging from 10 to 1,200 units per line item. Vendors must comply with federal and state regulations, including E-Verify compliance, background screening requirements per the Jessica Lunsford Act, and public records laws. The contract allows for potential renewals for three additional one-year periods by mutual agreement, and orders will be placed on an "as-needed basis" during the contract term. Vendors are required to notify the district of any product discontinuations or changes and must submit samples of items to the MCPS Central Warehouse by the bid opening date.

Opportunity text

As posted by the source.

The purpose and intent of this term contract is to secure firm pricing for classroom furniture as specified herein: 1. Only those bids that are "As Specified" will be considered. Vendors are to complete the Proposal Form contained within this bid document as it is written. The following will not be considered or accepted if submitted along with the Proposal Form: memos, letters, or any other additional paperwork that may contain additional pricing, bulk pricing, discounts, different packaging pricing, minimums of any type, or any items that contain additional terms and conditions. If a vendor submits any additional information other than what is requested on the Proposal Form contained within this bid document, the submitted bid response may be deemed as non-responsive and subject to rejection. 2. Orders will only be placed on an "As Needed Basis" during the term of this bid contract. 3. Orders, when placed, are for delivery to the Central Warehouse only. 4. All containers are to be suitable for storage or shipment, and all prices shall include standard commercial packaging. All cartons must be on pallets, shrink-wrapped accordingly, and free of dirt, sand, and/or any other foreign particles upon delivery. 5. Product Discontinuation or Change Notification: Vendors are responsible for notifying Amelia Bray, Central Warehouse, of any product discontinuation or changes that may occur. The Proposal Form for this bid is located on Vendor Link. Download Bid 4106MF Classroom Furniture for Central Warehouse PROPOSAL FORM from myvendorlink.com, where you downloaded the Terms & Conditions and Required Forms. Complete the PROPOSAL FORM document and upload the completed Excel file and all required bid documents to complete your bid submission. ONLY ELECTRONIC SUBMISSIONS OF THIS BID ARE ACCEPTED. DO NOT MAIL, EMAIL, OR DELIVER IN PERSON YOUR BID DOCUMENTS TO THE MCPS PURCHASING DEPARTMENT. SAMPLES - PLEASE REFER TO PAGE 14, SECTION O. OF THE TERMS & CONDITIONS THERE ARE SEVERAL CENTRAL WAREHOUSE BIDS RELEASED AT THE SAME TIME. WHEN SENDING SAMPLES - PLEASE ENSURE THE BID NUMBER, ITEM NUMBER (FROM THE PROPOSAL FORM), AND YOUR COMPANY NAME OR LISTED ON ALL SAMPLES. SAMPLES OF ITEMS ARE TO BE DELIVERED TO MCPS CENTRAL WAREHOUSE/PURCHASING 2091 NE 35TH STREET, OCALA, FL 34479 - SAMPLES MUST BE RECEIVED ON OR BEFORE THE BID OPENING DATE OF JANUARY 15, 2025.

Files

File Type Posted
Bid_4106MF_Classroom_Furniture_for_Central_Warehouse_AWARD_NOTICE.pdf PDF
Classroom_Furniture_for_Central_Warehouse_4106MF_TABSHEET.pdf PDF
Bid_4106MF_Classroom_Furniture_for_Central_Warehouse_Proposal_Form.xlsx XLSX spreadsheet
Bid_4106MF_Classroom_Furniture_for_Central_Warehouse_REQUIRED_FORMS.pdf PDF
Bid_4106MF_Classroom_Furniture_for_Central_Warehouse_TERMS_AND_CONDITIONS.pdf PDF

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