City of Delafield 2025 Classification and Compensation Study RFP

The City of Delafield, located in Waukesha County, Wisconsin, is seeking a qualified consultant to conduct a comprehensive Classification and Compensation Study for select departments covering approximately 63 employees (39 full-time and 24 part-time/seasonal) across Administration, Department of Public Works, and Police Department. This Request for Proposal (RFP) aims to develop a strategic personnel plan with a custom salary survey of comparable southern Wisconsin municipalities, evaluate current job classifications, and create a transparent wage structure incorporating merit-based increases. The consultant will be required to conduct employee meetings, review job descriptions, analyze classifications, develop benchmarking criteria, assess FLSA exemption criteria, and address pay compression issues. Proposal evaluation will be based on a 100-point system: technical approach (30 points), experience and expertise of key personnel (30 points), proposal presentation (15 points), and price proposal (25 points). Key dates include a proposal submission deadline of 3:00 PM CST on March 7, 2025, with project evaluation beginning March 10, 2025, and a final report completion date of August 17, 2025, with a presentation to the Common Council on August 18, 2025. Questions and clarifications can be directed to Crystal Turner, Deputy Clerk, by phone at (262)-646-6220 or email at clerksoffice@ci.delafield.wi.us.

The RFP does not specify any specific set-aside designations or restrictions on respondent organizations, indicating an open competitive procurement process. This will be the first comprehensive compensation analysis for the city since 2003, suggesting a significant update to their personnel compensation framework. While no incumbent vendors are explicitly mentioned, the city will provide comprehensive access to current pay ranges, job classifications, descriptions, previous studies, and other in-house information necessary for completing the study. The RFP does not disclose a specific budget range or award value, leaving pricing to be determined through the competitive proposal process. Consultants are expected to provide a custom salary survey, explicitly avoiding the use of existing State of Wisconsin Municipal League data, and must develop an objective scoring rubric to identify and compare relevant municipal communities. The final deliverable should include a comprehensive report, implementation support for the new compensation plan, and a presentation to the City's Common Council.