City of Carmel Police Vehicles 2026

The City of Carmel Board of Public Works and Safety is issuing Invitation for Bid (IFB-2026-005) for the procurement of eight police vehicles, with sealed bids to be submitted through the City's e-Procurement Portal at https://procurement.opengov.com/portal/carmelin no later than 9:00 a.m. on Wednesday, March 18, 2026. The procurement covers one each of the following 2026 model year vehicles: Nissan Pathfinder Premium, Ram Tradesman 1500 Crew Cab 4x4, Jeep Grand Cherokee Laredo 4x4, Chevrolet Silverado Crew Cab Custom 4WD, two Chevrolet Traverse LT AWD units in different colors, Ford Explorer, and Chevrolet Tahoe 9C1, all specified as "Brand Name Only" with no approved substitutes permitted. Written questions must be submitted by Monday, March 16, 2026, at 2:00 p.m. Bidders must submit a U.S. Manufactured Products Preference Certification, a Non-Collusion Affidavit with notarization, manufacturer's literature and warranty statements, an Exception Sheet identifying any deviations from specifications, E-Verify compliance documentation consisting of a computer screenshot of the business's E-Verify webpage, and a Nepotism Compliance Form certifying no familial relationships with the Mayor or City Council members. Award will be made to the lowest responsive and responsible bidder whose bid is reasonable and does not exceed available project funds, with all bids remaining firm for ninety days from the bid opening date. No bid bonds or performance bonds are required for this procurement.

There are no specific set-aside designations or disadvantaged enterprise restrictions identified in this solicitation, though bidders must demonstrate compliance with U.S. manufactured products preferences and must not appear on the federal debarment list at https://www.sam.gov/SAM/. All bidders and their subcontractors are required to be E-Verify enrolled and must verify the work authorization status of all employees assigned to the contract in accordance with federal law. The resulting contract will be governed by Indiana law and City of Carmel ordinances, and the City reserves the right to reject all bids or terminate the contract for cause or convenience upon ten calendar days' written notice. Proof of insurance may be required at time of award, and selected vendors must maintain comprehensive insurance coverage including workers' compensation at statutory limits, commercial general liability with $1,000,000 general aggregate limits, auto liability with $1,000,000 each accident limits, and umbrella/excess liability with $1,000,000 limits. The specific award value or budget range for this eight-vehicle procurement is not disclosed in the solicitation documents; however, pricing will be evaluated based on the total cost of all vehicles submitted by responsive bidders.