SCREENSHOT_INSTRUCTIONS_-_FOR_BIDS.pdf

This screenshot instruction document pertains to the City of Carmel Board of Public Works and Safety's Invitation for Bid (IFB-2026-005) for the procurement of eight police vehicles for the City of Carmel, Indiana. The procurement requires bidders to submit sealed bids through the City's e-Procurement Portal by 9:00 a.m. on Wednesday, March 18, 2026. The vehicles specified include one each of the following 2026 model year vehicles: Nissan Pathfinder Premium, Ram Tradesman 1500 Crew Cab 4x4, Jeep Grand Cherokee Laredo 4x4, Chevrolet Silverado Crew Cab Custom 4WD, two Chevrolet Traverse LT AWD units in different colors, Ford Explorer, and Chevrolet Tahoe 9C1, all designated as "Brand Name Only" with no approved substitutes. Written questions must be submitted by Monday, March 16, 2026, at 2:00 p.m. Award will be made to the lowest responsive and responsible bidder whose bid is reasonable and does not exceed available project funds, with all bids remaining firm for ninety days from the bid opening date.

The document specifies that all bids must include E-Verify compliance documentation in the form of a computer screenshot of the business's E-Verify webpage. Failure to include this requirement will void the bid. Additional required bid submissions include a U.S. Manufactured Products Preference Certification, a Non-Collusion Affidavit with notarization, manufacturer's literature and warranty statements, an Exception Sheet identifying any deviations from specifications, and a Nepotism Compliance Form. No bid bonds or performance bonds are required. All bidders and subcontractors must be E-Verify enrolled and verify work authorization status of all employees. The City reserves the right to reject all bids, and selected vendors must maintain comprehensive insurance coverage including workers' compensation, commercial general liability with $1,000,000 general aggregate limits, auto liability with $1,000,000 each accident limits, and umbrella/excess liability with $1,000,000 limits.