SCREENSHOT_INSTRUCTIONS_-_FOR_BIDS.pdf

This file contains bid submission instructions for the City of Carmel Board of Public Works and Safety's Invitation for Bid (IFB-2026-005) for eight police vehicles. The procurement includes one each of the following 2026 model year vehicles: Nissan Pathfinder Premium, Ram Tradesman 1500 Crew Cab 4x4, Jeep Grand Cherokee Laredo 4x4, Chevrolet Silverado Crew Cab Custom 4WD, Ford Explorer, Chevrolet Tahoe 9C1, and two Chevrolet Traverse LT AWD units in different colors, all specified as "Brand Name Only" with no approved substitutes. Sealed bids must be submitted through the City's e-Procurement Portal at https://procurement.opengov.com/portal/carmelin no later than 9:00 a.m. on Wednesday, March 18, 2026. Written questions must be submitted by Monday, March 16, 2026, at 2:00 p.m. Award will be made to the lowest responsive and responsible bidder whose bid is reasonable and does not exceed available project funds, with all bids remaining firm for ninety days from the bid opening date.

All bids must include EVerify documentation consisting of a computer screenshot of the business's EVerify webpage. Failure to include this requirement or any other required submission documents will void the bid. Bidders must also submit a U.S. Manufactured Products Preference Certification, a Non-Collusion Affidavit with notarization, manufacturer's literature and warranty statements, an Exception Sheet identifying any deviations from specifications, and a Nepotism Compliance Form certifying no familial relationships with the Mayor or City Council members. No bid bonds or performance bonds are required. The specific award value or budget range for this eight-vehicle procurement is not disclosed in the solicitation documents; however, pricing will be evaluated based on the total cost of all vehicles submitted by responsive bidders.