Exception_Sheet.pdf

This Exception Sheet is a submission requirement for the City of Carmel Board of Public Works and Safety's Invitation for Bid (IFB-2026-005) for the procurement of eight police vehicles. Bidders are required to list and explain any exceptions to the specifications and terms outlined in the solicitation. The submission deadline is 9:00 a.m. on Wednesday, March 18, 2026, via the City's e-Procurement Portal. The procurement includes one each of the following 2026 model year vehicles: Nissan Pathfinder Premium, Ram Tradesman 1500 Crew Cab 4x4, Jeep Grand Cherokee Laredo 4x4, Chevrolet Silverado Crew Cab Custom 4WD, two Chevrolet Traverse LT AWD units in different colors, Ford Explorer, and Chevrolet Tahoe 9C1. All vehicles are specified as "Brand Name Only" with no approved substitutes permitted. Written questions must be submitted by Monday, March 16, 2026, at 2:00 p.m. Award will be made to the lowest responsive and responsible bidder whose bid is reasonable and does not exceed available project funds, with all bids remaining firm for ninety days from the bid opening date.

Submission of an Exception Sheet is mandatory, and taking exceptions to specifications may result in a bid being deemed non-responsive if determined to be a material variance. Bidders must also submit a U.S. Manufactured Products Preference Certification, a Non-Collusion Affidavit with notarization, manufacturer's literature and warranty statements, E-Verify compliance documentation, and a Nepotism Compliance Form. No bid bonds or performance bonds are required. The contract will be governed by Indiana law and City of Carmel ordinances, and selected vendors must maintain comprehensive insurance coverage including workers' compensation, commercial general liability with $1,000,000 general aggregate limits, auto liability with $1,000,000 each accident limits, and umbrella/excess liability with $1,000,000 limits. No specific budget amount is disclosed in the solicitation documents.