SCREENSHOT_INSTRUCTIONS_-_FOR_BIDS.pdf

This is a screenshot instruction document for the City of Carmel Board of Public Works and Safety regarding Invitation for Bid IFB-2026-005 for the procurement of eight police vehicles. The City is soliciting sealed bids for one each of the following 2026 model year vehicles: Nissan Pathfinder Premium, Ram Tradesman 1500 Crew Cab 4x4, Jeep Grand Cherokee Laredo 4x4, Chevrolet Silverado Crew Cab Custom 4WD, two Chevrolet Traverse LT AWD units in different colors, Ford Explorer, and Chevrolet Tahoe 9C1, all specified as "Brand Name Only" with no approved substitutes. Sealed bids must be submitted through the City's e-Procurement Portal at https://procurement.opengov.com/portal/carmelin no later than 9:00 a.m. on Wednesday, March 18, 2026. Written questions must be submitted by Monday, March 16, 2026, at 2:00 p.m. All bids will remain firm for ninety days from the bid opening date.

This document specifically addresses E-Verify documentation requirements, mandating that all bids must include a computer screenshot of the business's E-Verify webpage. The failure to include this documentation will void the bid. All bidders and their subcontractors are required to be E-Verify enrolled and must verify work authorization status of all employees assigned to the contract in accordance with federal law. Additional required bid submissions include a U.S. Manufactured Products Preference Certification, Non-Collusion Affidavit with notarization, manufacturer's literature and warranty statements, an Exception Sheet identifying any deviations from specifications, and a Nepotism Compliance Form. Award will be made to the lowest responsive and responsible bidder whose bid is reasonable and does not exceed available project funds. No bid bonds or performance bonds are required. Selected vendors must maintain comprehensive insurance coverage including workers' compensation at statutory limits, commercial general liability with $1,000,000 general aggregate limits, auto liability with $1,000,000 each accident limits, and umbrella/excess liability with $1,000,000 limits.