City Facilities Remodel and Expansion CMAR Project at 820 Ferris Ave and 401 S Rogers

The City of Waxahachie, Texas, is issuing a Request for Proposal (RFP) for a Construction Manager at Risk (CMAR) to oversee comprehensive facility remodeling and expansion projects at two city-owned locations: 820 Ferris Avenue and 401 S. Rogers Street in Ellis County. The 820 Ferris Avenue project involves interior remodeling of a three-story building with an estimated total cost of $8,612,730, though initial funding covers only the first floor remodel at $3,865,365, with second and third floor work contingent on future bond sales; the second floor renovation will accommodate Fire Administration and Fire Dispatch operations with fourteen offices, modular units, conference facilities, fitness area, and support spaces. The 401 S. Rogers Street project encompasses renovation, remodeling, and expansion of the existing City Hall structure with an estimated construction cost of $7,817,618. The CMAR's responsibilities include preconstruction services such as cost estimating, value engineering, constructability reviews, and development of a Guaranteed Maximum Price (GMP), as well as construction phase services including schedule development, quality control, subcontractor management, and project closeout. Qualified respondents must demonstrate experience with similar projects, provide CMAR team qualifications with detailed resumes, submit safety records and personnel qualifications, furnish three professional references, document financial stability and bonding capacity, and present comprehensive fee proposals. The procurement will be evaluated in two phases: Phase 1 will score proposals on a 100-point scale assessing firm experience (20 points), CMAR team qualifications (20 points), project qualifications (20 points), proposed fees (20 points), professional references (10 points), and financial stability (10 points); Phase 2 will involve interviews and presentations of the highest-scoring firms. Electronic proposals are due by March 11, 2026, at 10:00 a.m. through the OpenGov procurement portal with public opening at 10:15 a.m.; the anticipated selection date is April 6, 2026, with preconstruction services scheduled for April-May 2026, GMP presentation in June 2026, and construction commencing in July 2026.

The RFP does not specifically identify set-aside designations or restrictions limiting participation to disadvantaged enterprise vendors, though all respondents must comply with Texas ethics regulations and boycott prohibitions. No incumbent vendors or current contractors are identified in the procurement documents. The selected CMAR must provide Performance and Payment Bonds equal to 100 percent of the Guaranteed Maximum Price upon contract execution, maintain comprehensive insurance coverage naming the City of Waxahachie as additional insured, and obtain the attorney-in-fact's authority from the surety company certified to include the bond date. The bonds are governed under V.T.C.A. Government Code Chapter 2253 and include provisions for liquidated damages with venue in Ellis County, Texas. The combined project budget ranges between $11,682,983 and $16,430,348 depending on the phasing and completion of all planned improvements at both facilities. No contract assignment is permitted without prior written City consent, and all applicable state and local laws must be followed throughout the project execution.