City_Facilities_Remodel_and_Expansion_CMAR_Project_at_820_Ferris_Ave_and_401_S_Rogers_(Addendum_#2_Revision).pdf

City of Waxahachie

City Facilities Remodel and Expansion CMAR Project at 820

Ferris Ave and 401 S Rogers

RFP - 2026 - 2 -1

RESPONSES ARE DUE TO PURCHASING PRIOR TO:

March 11, 2026, 10:00 am

NO LATE SUBMISSIONS WILL BE ACCEPTED

ELECTRONIC RESPONSES SUBMITTED THROUGH

https://procurement.opengov.com/portal/waxahachie-tx

FOR QUESTIONS CONCERNING THIS SOLICITATION PLEASE CONTACT:

Leila Cole , Purchasing Manager

Phone: (469) 309-4165 Email: lcole@waxahachie.com

Table of Contents

I. Introduction II. Respondent Instructions

III. Project Details IV. Evaluation Criteria V. General Conditions

VI. Vendor Questionnaire & Submissions VII. Fee Proposal Summary

Attachments:

A - Preliminary Design Plans - 820 Ferris Ave

B - Preliminary Design Plans - 401 S Rogers

C - Performance Bond - City Facilities Remodel and Expansion CMAR Project at 820 Ferris Ave and 401 S Rogers

D - Payment Bond - City Facilities Remodel and Expansion CMAR Project at 820 Ferris Ave and

401 S Rogers

1. Introduction

1.1. Summary

Qualified firms are invited to submit proposals to serve as Construction Manager at Risk

(CMAR) for the City of Waxahachie Facilities Remodel and Expansion Project. The project includes improvements at two City-owned facilities located at 820 Ferris Avenue and 401 S.

Rogers Street, Waxahachie, Texas 75165.

1.2. Background

820 Ferris Ave – Comprehensive Remodel (All Three Floors)

The facility at 820 Ferris Avenue, a 3 story building recently acquired by the City, will undergo interior demolition in preparation for a comprehensive remodel of all three floors. The anticipated cost for renovations to all floors is $8,613,730 with the estimated construction cost break down for each floor below. The City has determined to remove the previously contemplated phased approach and will proceed with construction of all three floors at 820

Ferris Avenue as part of this project.

• First Floor Remodel – Estimated Construction Cost: $3,865,365

• Second Floor Remodel – Estimated Construction Cost: $3,916,080

• Third Floor Remodel – Estimated Construction Cost: $831,285

401 S Rogers St – Renovation/Remodel and Expansion

The original City Hall at 401 S. Rogers Street will receive a renovation/remodel and expansion to the existing structure, replacing a previously demolished adjacent 2 story building with an estimated cost for construction of $7,817,618. The selected CMAR will provide preconstruction and construction services for both project components.

1.3. Contact Information

Leila Cole, Purchasing Manager

408 S Rogers

Waxahachie, TX 75165

(469) 309-4165 lcole@waxahachie.com

1.4. Timeline

Release Project Date: February 19, 2026

Question Submission Deadline: March 6, 2026, 10:00am

Response Submission Deadline: March 11, 2026, 10:00am

All submittals will be opened at 10:15 AM through an online TEAMS audio meeting.

TEAMS Audio Meeting Dial In: 469-998- Dial In Conference ID: 870 257 399#

2. Respondent Instructions

2.1. Important Instructions for Electronic Submittals

The City of Waxahachie prefers to accept electronic submittals for this Solicitation. Before the

Respondent can submit their electronic response to this solicitation, they must create a FREE account with OpenGov Procurement by registering online at https://procurement.opengov.com/signup. Once the Respondent has completed their account registration, they must return to this page to view the project details or use the following link https://procurement.opengov.com/portal/waxahachie-tx/projects/233902 . The Respondent should select "Draft Response" and follow the instructions provided to begin submitting their electronic response.

To view all City of Waxahachie project opportunities, use the following link: https://procurement.opengov.com/portal/waxahachie-tx. If you would like to be notified of any future City of Waxahachie project opportunities, select "Subscribe".

Please ensure the following items are included and completed before submitting your proposal:

Using the Vendor Questionnaire & Submissions Section 6 on OpenGov, answer all of the required questions provided.

• Firm/Company Information

• Upload the Conflict of interest questionnaire

• Upload The company's most recent signed W-9.

• Provide Requested Experience Details

• Provide Requested Qualification Details

• Provide Professional References

• Upload Requested Financial Stability Documents https://procurement.opengov.com/signup https://procurement.opengov.com/portal/waxahachie-tx/projects/233902 https://procurement.opengov.com/portal/waxahachie-tx/projects/233902

• Upload Requested Fee Proposal Breakdown

Using the Fee Proposal Summary Section 7 on OpenGov, submit proposed fee summary.

2.2. Instructions to Respondents

This Request for Proposal (RFP- Best Value Proposal is Awarded) will be available online through https://procurement.opengov.com/portal/waxahachie-tx from the date issued until the due date and time provided. Any subsequent addendums and/or attachments will be added to the website listed above.

All submittals must be received no later than 10:00 am Central Time on Wednesday, March

11, 2026. Late submissions will not be accepted.

Electronic submittals are preferred through our online electronic bidding system https://procurement.opengov.com/portal/waxahachie-tx

All paper-sealed submittals must be received by the City of Waxahachie City Secretary

Department located at 408 S Rogers, Waxahachie, TX 75165 on the 3rd floor by the due date and time provided. All paper submittals must include a USB/flash drive with an electronic copy of the submittals and any attachments.

The City is not responsible for lateness or non-delivery of mail, carrier, etc. to the City, and the time and date recorded by the City shall be the official time of receipt.

Sealed paper submittals must be in one sealed envelope clearly marked with the label below completed and affixed on the outside of the sealed envelope containing the submittal:

SEALED SUBMITTAL – DO NOT OPENCity of Waxahachie – ATTN City Secretary – 3rd Floor

408 S Rogers St.

Waxahachie, TX 75165

City Facilities Remodel and Expansion CMAR Project at 820 Ferris Ave and 401 S Rogers

Request for Proposal (RFP- Best Value Proposal is Awarded)RFP - 2026 - 2 -1

Submission Deadline: Wednesday, March 11, 2026, 10:00 am Central Time

Contact the Purchasing Department with any Questions: 469-309-4176 or at

Purchasing@waxahachie.com

Company Name: ______________________________________________

Contact Name: _______________________________________________

Phone Number: _______________________________________________ https://procurement.opengov.com/portal/waxahachie-tx https://procurement.opengov.com/portal/waxahachie-tx mailto:Purchasing@waxahachie.com

Solicitation Questions

Questions regarding this solicitation shall be submitted online using the OpenGov electronic bidding system or shall be emailed to the City’s Purchasing Manager at Purchasing@waxahachie.com with the solicitation number in the subject line no later than

10:00 am Central Time, Friday, March 6, 2026.

The City’s response to the questions shall be provided to all respondents through an addendum and will be bound with and made a part of the contract documents. No other explanation or interpretation will be considered official or binding. Respondents shall not contact any City staff except those designated in this solicitation or subsequent addendums. Noncompliance with this provision may result in the rejection of the submittal.

A copy of all questions in the addendum format shall be posted online through https://procurement.opengov.com/portal/waxahachie-tx. The City of Waxahachie shall

NOT be held liable for any costs incurred by any respondent for work performed in preparation of and production of the submittal or for any work performed prior to the execution of an awarded contract.

Any submittal may be withdrawn or a revised submittal provided prior to the submittal deadline.

Solicitation Opening

There will be a public opening of the submittals on TEAMS on Wednesday, March 11, 2026 at

10:00 am Central Time. Only the names of the firms that submitted a response will be read out loud and published on the OpenGov portal. All submittals will be kept confidential during the evaluation process and prior to the contract award.

All submittals will be opened at 10:15 AM through an online TEAMS audio meeting.

TEAMS Audio Meeting Dial In: 469-998-7643

Dial In Conference ID: 870 257 399#

2.3. Contract Award and Contract Terms

Contract Award

All submissions received from qualified, responsible, and responsive respondents will be evaluated fully to ascertain which respondent provided a response most advantageous to the

City. The City reserves the right to enter into an agreement with a single award, split awards, non-award, or use any combination that best serves the interest and at sole discretion of the

City.

Any contract awarded in pursuant to this solicitation is not assignable. The awarded

Contractor(s) shall not sell, assign, transfer, sub-contract, or convey this contract, in whole or in part, without the prior written consent of the City of Waxahachie.

https://procurement.opengov.com/portal/waxahachie-tx mailto:Purchasing@waxahachie.com

The City reserves the right to accept and/or reject any and all submitted responses or any part thereof, waive immaterial errors, waive any irregularities or informalities in the submittal received, and award the contract in the best interest of the City.

Respondents shall promptly notify the City of any omissions, ambiguity, inconsistency, or error that they may discover upon examination of this solicitation. The City shall not be responsible or liable for any errors and/or misrepresentation that result from the solicitations which are inadvertently incomplete, ambiguous, inconsistent or obviously erroneous.

Any submitted responses may be withdrawn or a revised submission may be substituted prior to the submittal deadline. The solicitation documents submitted to the City cannot be altered, amended, or withdrawn by the Respondent after the submittal deadline, unless such alteration, amendment or withdrawal notice is approved in writing by the Purchasing Manager.

An opened response may not be changed for the purpose of correcting any error by the

Respondent or Respondent’s agent. Any ambiguity in the submittal as a result of omission, error, lack of clarity or noncompliance by the Respondent with specifications, instructions, and all conditions shall be construed in the favor of the City. If the unit prices and their extensions do not coincide, the City may accept the price most beneficial to the City, and the Respondent will be bound thereby.

Bond Requirements

A Performance and Payment Bond shall be submitted within 10 days after execution of the

CMAR contract. The amount of the Performance and Payment Bonds shall each be in an amount equal to one hundred percent (100%) of the Guaranteed Maximum Price (GMP), conditioned upon the faithful performance of the contract and upon payment of all persons supplying labor or furnishing materials, will be requested.

If a GMP is not established at the time of contract award, the CMAR shall provide performance and payment bonds equal to the construction cost estimate stated in this RFP. Once a GMP is established, bonds shall be adjusted to 100% of the GMP.

Bonds shall be submitted on the forms provided in the attachments, from an approved surety company holding a permit from the State of Texas to act as surety or other sureties acceptable to the Owner.

Contract Termination

If at any time, the successful Contractor fails to fulfill or abide by the terms, conditions, specifications, or performance requirements of this solicitation, or any contract awarded and entered pursuant thereto, the City reserves the right to deduct charges from successful

Contractor’s invoice at the time it is due; or Cancel the contract at the City’s convenience, without penalty, by furnishing written notice of termination to Contractor, and select another

Contractor and award a contract to its Contractor pursuant to the terms thereof.

At the City’s sole discretion, any awarded contract may be canceled or terminated for convenience without penalty at any time by giving the Contractor thirty (30) days written notice. The Contractor may be entitled to payment for services actually performed; to the extent said services are satisfactory.

Availability of Funds

This solicitation is conditioned upon the availability of federal, state, or local funds, which are appropriated or allocated for payment of the requested services. If, during any stage of this contract, funds are not allocated and available for the requested services, the contract will be canceled. The City will notify the Contractor at the earliest possible time if this occurs.

3. Project Details

3.1. Scope of Construction Manager at Risk (CMAR) Services

Preconstruction Services

• Cost Estimating & Value Engineering

• Constructability Review

• Design Budgetary Estimates

• Subcontractor/Vendor Procurement Strategy

• Assistance in development of a Guaranteed Maximum Price (GMP)

Guaranteed Maximum Price (GMP)

The CMAR will collaborate with the City and Architect/Engineer to develop a GMP. The City is not obligated to accept any proposed GMP.

If a GMP cannot be agreed upon, the City reserves the right to:

• Terminate negotiations; or

• Pursue another delivery method as permitted by law.

Construction Phase Services

• Construction Schedule Development

• Coordination with Architect/Engineer

• Quality control and safety

• Subcontractor contracting and administration

• Coordination of Owner Sourced Contracts for Technology/Low Voltage, Furniture, Fixtures, and Equipment

• Cash Flow Reporting and Analysis

• Project Closeout

3.2. Project Description

Estimated Construction Costs

820 Ferris Ave – Comprehensive Remodel (All Three Floors)

The anticipated cost for renovations to all floors is $8,613,730 with the estimated construction cost break down for each floor below. The City has determined to remove the previously contemplated phased approach and will proceed with construction of all three floors at 820

Ferris Avenue as part of this project.

• First Floor Remodel – Estimated Construction Cost: $3,865,365

• Second Floor Remodel – Estimated Construction Cost: $3,916,080

• Third Floor Remodel – Estimated Construction Cost: $831,285

401 S Rogers St – Renovation/Remodel and Expansion

The original City Hall at 401 S. Rogers Street will receive a renovation/remodel and expansion to the existing structure, replacing a previously demolished adjacent 2 story building with an estimated cost for construction of $7,817,618. The selected CMAR will provide preconstruction and construction services for both project components.

Preconstruction Details to Note

• 820 Ferris Ave o The City has separately bid and will directly manage the interior demolition and asbestos abatement.

o These activities are excluded from the CMAR Scope of Services and should not be included in the CMAR’s pricing.

• 401 S Rogers St o The City has documentation identifying abatement issues within the existing building. The CMAR will be required to review this information in preparation for renovation work.

o Structural steel and HVAC equipment for the expansion have already been purchased and are currently in storage. The CMAR will be required to review the existing inventory prior to procuring additional materials.

Anticipated Selection & Project Schedule:

• March 11th 10am - Proposal Deadline

• March 12th & 13th - Preliminary Evaluations

• March 16th - 20th - Scheduled Interviews & Presentations

• April 6th - CMAR Selection and Contract Award by City Council

• April – May - Preconstruction Phase

• June - Present Developed (GMP) Guaranteed Maximum Price for City Council Approval

• July - Anticipated Construction Start

Selected Architectural Firm - Currently drafting design and construction plans

RBDR, PLLC

Attn: David E. Wright, Partner/VP

913 Franklin Ave., Suite 100

Waco, TX 76701

(254) 776-8380

Email address: dewright@rbdrarchitects.com

4. Evaluation Criteria

Construction Manager at Risk (CMAR) selection method is a one step evaluation. All submissions received from qualified, responsible, and responsive respondents will be evaluated fully to ascertain which respondent provided a proposal most advantageous to the City. The respondent’s submittal should provide a straightforward, concise description of the respondent’s capabilities to satisfy the requirements listed in this solicitation.

An evaluation committee (“Committee”) will review the submitted proposals. The Committee will evaluate all submissions and ultimately determine a final list of the most competent and qualified respondents.

The evaluation process will consist of two phases, as outlined below. During Evaluation Phase 2, the City will conduct interviews with the highest-scoring firms, which will be evaluated based on professionalism, subject matter knowledge, and presentation skills.

mailto:dewright@rbdrarchitects.com

During the evaluation process, the Committee and the City reserve the right, where it may serve the City’s best interest, to request additional information or clarifications from the respondents. In fairness to all firms, requests for interviews, visits, or presentations prior to the closing time and date will not be permitted.

The proposals will be evaluated on the following criteria and scored on a 100-point basis:

4.1. Phase 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Firm experience with similar projects

Evaluation based on recent team experience

(Owner, Architect, and Construction Manager) in construction of municipal facilities within the past five (5) years of comparable size and scope

Points Based 20 (20% of Total)

2. CMAR team qualifications

Evaluation based on team experience in providing services by the Construction-

Manager-at-Risk delivery method

Points Based 20 (20% of Total)

3. Project Qualifications on meeting the City's needs

Evaluations based on Office location from the

City, Past experience with the City, Ability to develop teamwork environment, Safety record, Assigned personnel’s qualifications and experience, Estimated schedule

Points Based 20 (20% of Total)

4. Proposed Fees

Fees will be evaluated based on a mathematical formula comparing the total cost to the other proposers' total cost.

Points Based 20 (20% of Total)

5. Professional references

Evaluating based on reference feedback on

Quality of work, Keeping within established budgets, Timely completion of projects, and

Reputation of the Proposer and Proposer’s goods and services

Points Based 10 (10% of Total)

6. Financial stability and capacity to perform the work

Evaluation based on provided financial information submitted in each proposal

Points Based 10 (10% of Total)

4.2. Phase 2

No. Evaluation Criteria Scoring Method Weight (Points)

1. Interviews & Presentation

Evaluated based on professionalism, subject matter knowledge, and presentation skills.

0-100 Points 100 (100% of Total)

5. General Conditions

5.1. Standard Terms and Conditions

The obligations of the parties under a contract awarded through this solicitation will be performed in Ellis County, Texas. Exclusive venue shall be Ellis County, Texas, and any contract awarded under this solicitation shall be governed by the laws of the State of Texas. All work must be in compliance with and conform to any and all applicable state or local laws, ordinances, regulations, codes, rules, policies, and interpretations thereof.

All submittals shall be subject to the Texas Public Information Act Texas Government Code

552 unless the respondent clearly and prominently identifies a particular section in the submittal as proprietary and said item unequivocally qualifies for this exception under the Act as determined by the Texas Attorney General.

Texas Government Code Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Waxahachie, including affiliations and business and financial relationships such persons may have with City of Waxahachie officers. An explanation of the requirements of Chapter 176, applicable forms, and a complete text of the new law is available at: https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm. By doing business or seeking to do business with the City of Waxahachie, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local Government Code and that you are solely responsible for complying with the information provided.

Once a selection is made and the City has the intent to award, the successful respondent will be required to submit Form 1295 to the State of Texas electronically prior to executing the agreement. https://www.ethics.state.tx.us/filinginfo/1295/

Lobbying of selection committee members, City staff, or City Council members will not be permitted nor tolerated during the solicitation process.

Prohibition of Boycott Israel: By submission of this solicitation response, the Contractor verifies that they will not Boycott Israel and agrees that during the term of this Contract, they will not

Boycott Israel as that term is defined in Texas Government Code 2271. Effective September 1, 2019, this section does not apply if the Vendor is a sole proprietor, a non-profit entity, or a governmental entity; and only applies if: (i) the Vendor has ten (10) or more full-time https://statutes.capitol.texas.gov/Docs/GV/htm/GV.552.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.552.htm https://statutes.capitol.texas.gov/Docs/LG/htm/LG.176.htm https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm https://www.ethics.state.tx.us/filinginfo/1295/ https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2271.htm employees and (ii) this Contract has a value of $100,000.00 or more to be paid under the terms of this Contract.

Prohibition of Boycott of Energy Companies: By submission of this solicitation response, the

Contractor verifies that is does not Boycott Energy Companies and agrees that during the term of this Agreement will not Boycott Energy Companies as that term is defined in Texas

Government Code 2276, as amended. This section does not apply if the Contractor is a sole proprietor, a non-profit entity, or a governmental entity; and only applies if: (i) Contractor has ten (10) or more full-time employees and (ii) this Agreement has a value of $100,000.00 or more to be paid under the terms of this Agreement.

Prohibition of Discrimination Against Firearm Entities and Firearm Trade Associations: By submission of this solicitation response, the Contractor verifies that it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (ii) will not discriminate during the term of the contract against a firearm entity or firearm trade association as that term is defined in Texas Government Code 2274. This section only applies if: (i) Contractor has ten (10) or more full-time employees and (ii) this

Agreement has a value of $100,000.00 or more to be paid under the terms of this Agreement;

and does not apply: (i) if the Contractor is a sole proprietor, a non-profit entity, or a governmental entity; (ii) to a contract with a sole-source provider; or (iii) to a contract for which none of the submittals from a company were able to provide the required certification.

The Contractor shall be and remain an independent contractor throughout the term of any contract awarded pursuant to this soliciation for all purposes, including but not limited to, the application of the Fair Labors Standards Act minimum wage and overtime payments, Federal

Insurance Contribution Act, the provisions of the Internal Review Code, and all State of Texas revenue, workers compensation, and unemployment insurance laws. The Contractor will retain sole and absolute discretion over the manner and means of carrying out the activities and all responsibilities listed herein. The Contractor agrees that it is a separate and independent enterprise from the City and that it has full opportunity to find other business, that it has made its own investment in its business, and that it will utilize a high level of skill necessary to perform the work. This agreement shall not be construed as creating any joint employment relationships between the Contractor and City, and the City will not be liable for any obligation incurred by the Contractor.

5.2. Contractor Insurance Requirements

Contractors on City property or public right-of-way for the City of Waxahachie shall provide the

City a certificate of insurance evidencing the coverage and coverage provisions identified herein.

The Contractor hereby covenants and agrees to indemnify, hold harmless, and defend the City, its officers, agents, servants, and employees, from and against any and all claims or lawsuits of any kind or character, whether real or asserted, for either property damage or loss (including https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2276.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2276.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2274.htm alleged damage or loss to contractor’s business, and any resulting lost profits) personal injury, including death, to any and all persons, and damages for claims of intellectual property infringement, arising out of or in connection with this agreement, to the extent caused by the acts or omissions of contractor, its officers, agents, subcontractors, servants or employees.

All insurance and certificate(s) of insurance shall contain the following provisions: (1) name the

City, its officers, agents, and employees as additional insureds as to all applicable coverage with the exception of Workers' Compensation Insurance; (2) provide for at least thirty (30) days prior written notice to the City for cancellation, non-renewal, or material change of the insurance; (3) provide for a waiver of subrogation against the City for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance.

All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least “A” by AM Best or other equivalent rating service.

The Contractor shall during the term hereof maintain in full force and affect the following insurance: The City reserves the right to amend or require addition all types depending on the nature of the work.

The successful Contractor shall procure and maintain in force during the terms of any contract awarded pursuant to this solicitation, at its own cost, the following minimum insurance coverage:

Prior to the execution of any awarded contract by the City, the successful Contractor shall forward Certificates of Insurance to the department contact that will be managing the contract.

The required insurance policies shall be procured and maintained in full force and effect for the duration of the awarded contract. The Certificate Holder shall be the City of Waxahachie at 408

S Rogers St., Waxahachie, TX 75165.

6. Vendor Questionnaire & Submissions

6.1. Authorized Respondent’s Information

6.1.1. Authorized Official's Contact Information*

Please provide the contact Information of the authorized official submitting this response.

-Legal Name

-Title

-Email Address

-Phone Number

*Response required

6.1.2. Response Confirmation*

By clicking "Please confirm" below, hereon affixed, the respondent declares they have read this solicitation entirely and with full knowledge of the requirements, does hereby agree to furnish the services in full accordance with the requirements of this solicitation if selected.

Confirming also indicates the following:

• Person or person’s interest in this solicitation as principals are those named herein.

• I (we) have carefully examined the contents of this solicitation, and its requirements, and agree to the terms stated herein.

• The respondent acknowledges the Conflict of Interest Clause and agrees to follow the necessary requirements.

The undersigned represents that they are authorized to bind the Respondent to fully comply with the terms and conditions of this solicitation's requirements.

☐ Please confirm

*Response required

6.1.3. Conflict of Interest Questionnaire*

Please download the document below and upload the completed questionnaire.

• Form_CIQ_(Conflict_of_Inter...

*Response required

6.2. Company Information

6.2.1. Please provide your company's most recent signed W-9*

Please download the below documents, complete, and upload.

• Blank_W-9_2024.pdf

*Response required

6.2.2. Full Legal Company Name*

*Response required

6.2.3. Principal Place of Business Address*

*Response required

6.2.4. Principal Place of Business Phone Number*

*Response required

6.2.5. Company Website URL

6.2.6. Person Authorized to negotiate and sign contracts with the city (if different than the

Authorized Contact Provided) https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1798/07a52eb7-fa3b-431c-bff2-4635ee633b79_Form_CIQ_%28Conflict_of_Interest_Questionnaire%29_-_CIQ.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OO6XKEEX%2F20260309%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260309T161256Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGcaCXVzLXdlc3QtMiJHMEUCIEs3mcKnKc7fkDFii6e6jeNkjgKILnc2gYCHueCJmV7cAiEAm7nX4M46mNlJEE4BTH4dnXNmYC9eK6AYClYNkdaDHeQqjAUIMBACGgw4OTIzNjQ2ODc2NzIiDGWHTxI5kBdE97cfrSrpBMkCT%2B%2FsVVljVXLD%2FMmZYqFYxRJZ%2FnuTAtYa4YI0Pwy2Z6fY0UEqnXiqdjISobAHpMoi6uD5ZJnlK8QiuN4wAeXz51jTIar7lE8SH4jDwWkbYZf3A5AwCa%2BB3hFhDXSimLi1StA4HU47M2mMNAsSfimwZw%2BispH44wrSWtZvQkptx%2FEV8X2AJx011uwrKt7UDci4HKqJAEKg8mAbOHXEtIcS%2F1Asgid6vJQ%2B%2B63F%2BbzvFcEzZS1f5FaNx4RtbhycNUAKuo1GI5QgySRPHDX5ASwQgGQvrCXdvM98k8HdZVSrqVt%2BUDyTo0xB6GX2Ez0Ogf%2FPIAhlfZD5SUZKqqcR0tqwUdRRynNVYsZC0JXVRhzhWvsrgAgpY5jxcMdD3vsL2VHeAC5DWrM83LNiHSJLIljg2FNlACE6lbqrB6XW%2FAGWsMptV5hDMiDOWNptxLy8IivFMDTD4w4bSDjllorE5sWJ%2FIK8NVQhH4cRSsKmobIpReVPAREA6RterNrt8h0989jz8dhOXu%2Flrs6SUi57ppdmD%2B4NNV1tRkyHqF7DXMgEXes1ok4ifDkl%2F9J5B1BZGrwJBNCR9uLcwlb01l4zNT3ixrrhB7nE5NXwql%2BldJhjMSjyevRhYgqW37xJnG8p%2FIhSOZovLEXPsj1Q12FY18Xqru8TCMP%2BVgPdlLEB3lBHSVk85biKLRedQ7aZHYIJIsQVhCVEJwmdbItGzizJZWFPayC6aEhWsp%2FwkKauOsKZ%2BN7VWSE0jTAZcUJlQ8%2FlhVk2vnoQMS81DeHWUk2dquu4p7XTBpubZzOaxQ9CDjxf3lcSMYq81gMnMJ61u80GOpkBw%2Fr71PzucaOo1Ug05IXys%2BzL16ApSgDq0qmO4ypiivVQVYUWIgMXc%2FXGEH5Q0Eb3CpUOWqnvrtHZbrADbAQ5bkdIJM9Zj591suLsOyBvC5hNvFBTDDGvCt1R0q5hvZ%2B8FUBk1PwGaLevgmgz%2B3OV1IbDXMYt01vJQ3H60bQ5IZ%2BVhGD%2F94AGzqmdm28jcHtZ2DZQ3at9EwTt&X-Amz-Signature=9072bd8008cdb6d17e98a542b411999d63984008a88c23d740bc0b78c6fe513d&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Form_CIQ_%28Conflict_of_Interest_Questionnaire%29_-_CIQ.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1798/e5cb081b-5538-4635-8db5-e27f194dc508_Blank_W-9_2024.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OO6XKEEX%2F20260309%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260309T161256Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGcaCXVzLXdlc3QtMiJHMEUCIEs3mcKnKc7fkDFii6e6jeNkjgKILnc2gYCHueCJmV7cAiEAm7nX4M46mNlJEE4BTH4dnXNmYC9eK6AYClYNkdaDHeQqjAUIMBACGgw4OTIzNjQ2ODc2NzIiDGWHTxI5kBdE97cfrSrpBMkCT%2B%2FsVVljVXLD%2FMmZYqFYxRJZ%2FnuTAtYa4YI0Pwy2Z6fY0UEqnXiqdjISobAHpMoi6uD5ZJnlK8QiuN4wAeXz51jTIar7lE8SH4jDwWkbYZf3A5AwCa%2BB3hFhDXSimLi1StA4HU47M2mMNAsSfimwZw%2BispH44wrSWtZvQkptx%2FEV8X2AJx011uwrKt7UDci4HKqJAEKg8mAbOHXEtIcS%2F1Asgid6vJQ%2B%2B63F%2BbzvFcEzZS1f5FaNx4RtbhycNUAKuo1GI5QgySRPHDX5ASwQgGQvrCXdvM98k8HdZVSrqVt%2BUDyTo0xB6GX2Ez0Ogf%2FPIAhlfZD5SUZKqqcR0tqwUdRRynNVYsZC0JXVRhzhWvsrgAgpY5jxcMdD3vsL2VHeAC5DWrM83LNiHSJLIljg2FNlACE6lbqrB6XW%2FAGWsMptV5hDMiDOWNptxLy8IivFMDTD4w4bSDjllorE5sWJ%2FIK8NVQhH4cRSsKmobIpReVPAREA6RterNrt8h0989jz8dhOXu%2Flrs6SUi57ppdmD%2B4NNV1tRkyHqF7DXMgEXes1ok4ifDkl%2F9J5B1BZGrwJBNCR9uLcwlb01l4zNT3ixrrhB7nE5NXwql%2BldJhjMSjyevRhYgqW37xJnG8p%2FIhSOZovLEXPsj1Q12FY18Xqru8TCMP%2BVgPdlLEB3lBHSVk85biKLRedQ7aZHYIJIsQVhCVEJwmdbItGzizJZWFPayC6aEhWsp%2FwkKauOsKZ%2BN7VWSE0jTAZcUJlQ8%2FlhVk2vnoQMS81DeHWUk2dquu4p7XTBpubZzOaxQ9CDjxf3lcSMYq81gMnMJ61u80GOpkBw%2Fr71PzucaOo1Ug05IXys%2BzL16ApSgDq0qmO4ypiivVQVYUWIgMXc%2FXGEH5Q0Eb3CpUOWqnvrtHZbrADbAQ5bkdIJM9Zj591suLsOyBvC5hNvFBTDDGvCt1R0q5hvZ%2B8FUBk1PwGaLevgmgz%2B3OV1IbDXMYt01vJQ3H60bQ5IZ%2BVhGD%2F94AGzqmdm28jcHtZ2DZQ3at9EwTt&X-Amz-Signature=62db590ecc8e89df7cc252ee3bcf5df8983592aca7ed31b8c4f9a33f3658da86&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Blank_W-9_2024.pdf%22&x-id=GetObject

6.2.7. Number of years in business working on similar types of project?*

6.2.8. State and Date of Incorporation, Partnership, or Ownership Established?* *Response required

6.2.9. Are you a certified Small Business (SBE), Disadvantaged Business Enterprise (DBE), or Historically Under-utilized Business (HUB)?*

☐ Yes

☐ No

*Response required

6.3. Cooperative Purchasing

6.3.1. The City of Waxahachie has established several government entity interlocal agreements. Should any of these Government Entities desire to utilize this contract, would you offer the same terms, conditions,specifications, and pricing to that entity?*

☐ Yes

☐ No

*Response required

6.4. Experience

6.4.1. Experience in Similar Projects - Provide a brief description of experience of the firm relevant to evaluation Criterion 1 (Up to five examples of demonstrable recent experience in design and construction of municipal facilities of similar size and complexity to this project). This criterion relates to projects that have been constructed or are presently being constructed.*

In describing this experience include:

• Location of the project;

• Approximate size of the project in square feet, number of buildings, if more than one, and number of stories in each building;

• Approximate cost of the project;

• Owner of the project at the time of construction

• Firm role in the project and specific person from the firm that had principal responsibility for that project;

• Aspects of that project which are similar to this project.

6.4.2. Experience in Construction Manager at Risk (CMAR) Projects - Please provide a brief description of the firm relevant to evaluation Criterion 2 (Three examples of demonstrable recent experience in providing services by the Construction Manager-at-Risk delivery method). This criterion relates to projects that have been constructed or are presently being constructed. In describing this experience include:*

In describing this experience include:

• Location of the project;

• Approximate size of the project in square feet, number of buildings, if more than one, and number of stories in each building;

• Approximate cost of the project;

• Owner of the project at the time of construction

• Firm role in the project and specific person from the firm that had principal responsibility for that project;

• Aspects of that project which are similar to this project.

*Response required

6.4.3. Past Experience with Waxahachie? If so, please provide a list of past experience with the City of Waxahachie.

In describing this experience include:

• Project Name

• Location of the Project

• City point of Contact

• Scope of project

6.5. Project Qualifications on meeting the City's needs

6.5.1. List of Services*

List the services provided by your company which would be used in this project

*Response required

6.5.2. Teamwork Development - List out 3 projects and a brief description of how a teamwork environment was developed and maintained.*

*Response required

6.5.3. Safety Records - Please upload the firms safety records for the last 5 years.*

6.5.4. Names of Personnel - List the names of the dedicated team members assigned to this project.*

Name, Title, & Years of Experience

*Response required

6.5.5. Qualifications of Personnel (Resumes) - Please upload the resumes of the dedicated person(s) acting as superintendents and team members assigned to this project.*

*Response required

6.5.6. Current & Anticipated Projects in progress*

List the projects in progress in 2025 & 2026 and indicate if the proposed team members will be obligated to those jobs.

*Response required

6.5.7. Estimated Project Schedule - Provide a statement about estimated schedule for each item below:*

• Furnish a schedule of estimated consecutive calendar days for this project;

• Please advise of conditions and/or potential problems which might affect the feasibility of completing the project by the desired time;

• Provide information as to how the firm maintains construction time lines and approach to reducing construction inconsistency

• Describe how your firm manages construction escalation and pricing

*Response required

6.6. Professional References

Please provide three (3) references relevant to evaluation Criterion 5 (Professional

References).

• Company Name Work Was Completed For:

• Company Location:

• Time Period Service was Provided:

• Contact Person and Title:

• Phone:

• Email:

• Description of Contracted Services relevant to this projects scope:

6.6.1. Reference 1*

6.6.2. Reference 2*

*Response required

6.6.3. Reference 3*

*Response required

6.7. Financial Stability

6.7.1. Financial Stability - Upload a document relevant to evaluation Criterion 6* Upload the following as one file:

• No more than two bank references for the firm including the name and title of the bank officer for each bank and telephone contact information;

• No more than two references from other types of businesses including the name and title of the individual to contact at that business and that person’s telephone number;

• Evidence of the ability to provide a payment and performance bond in the amount of up to the Estimated Cost for Construction.

• Any other financial statements or information that would substantiate the financial stability of the firm.

• Evidence of the ability to provide adequate liability and builder’s risk insurance.

6.8. Fee Proposal Breakdown

6.8.1. Fee Proposal Breakdown - Upload the Fee Proposal Breakdown as outlined below:* Upload one file with a brief statement relevant to Criterion 4 (Fee Proposal) including the following:

1.Pre-Construction Services - **Please note that the pre-construction phase, including project estimates, value engineering, constructability reviews, pre-planning, as well as the design and construction document phases including a complete drawing set to be included with the establishment of a guaranteed maximum price is complete.

2.Construction Phase Services - To include profit and indirect costs.; Indirect costs are defined as, but not limited to: Home Office Personnel Assigned to the Project, Job Office Rental, Operations Manager, Printing - Shop and Record Drawings, Project Manager, Storage Trailer

Rental, Superintendent, Pick-up Truck Rental, Assistant Superintendents, Haul and Set-up

Trailers, Field Engineers, Fuel & Maintenance for Secretarial Support, Two-Way Radios, Employee Benefits for above, Project Office Telephones, Worker's Compensation for above, First Aid Supplies, Fire Extinguishers for construction, Project Office Supplies, Postage &

Shipping Costs, Personnel Relocation, Drug Screens, Project Office Utilities, Progress Schedule, Travel & Lodging, Accounting & Audit Fees, Project Office Machines, Data Processing, and

Transportation for Staff. List any other cost included in indirect cost not shown above.

• Construction Phase Services Profit - Identify the Profit part of the Construction Phase

Fee based on project scope and budget. Include method of calculating this cost.

• Construction Phase Services Overhead - Identify the Overhead part of the Construction

Phase Fee based on the project scope and budget. Include method of calculating cost.

• Construction Phase Services General Conditions - Identify the General Conditions part of the Construction Phase Fee based on project scope and budget. Include method of calculating this cost.

3. Performance and Payment Bond – Identify the premium for 100% Performance and Payment

Bond.

4. Insurance Premiums - Identify the premium for General Liability, Automobile Liability, and

Umbrella Liability Insurance.

5. Builders Risk Insurance - Identify the premium for Builders Risk Insurance.

6. Other – Identify any other costs not listed above.

*Response required

6.9. Claims and Suits

6.9.1. Has your organization ever failed to complete any work awarded to your company?* ☐ Yes

☐ No

*Response required

6.9.2. Are there any judgments, claims, arbitration proceedings, or suits pending or outstanding against your organization or its officers?*

☐ Yes

☐ No

*Response required

6.9.3. Has your organization filed any lawsuits or requested arbitration regarding awarded contracts within the last five years?

☐ Yes

☐ No

6.9.4. If you have answered "Yes" to any of the claim and suit questions, please provide supplemental information/documents here.

6.10. Additional Information from Respondent (Optional)

6.10.1. Please include any additional references, marketing material, or supporting documentation to justify the respondent's qualifications for this project for review with your submittal.

7. Fee Proposal Summary

This section is used to submit your Proposal Fee Summary, however the proposed fee breakdown should be submitted separately to include the method of calculating cost for each line item provided in the Proposal Fee Summary.

FEE PROPOSAL SUMMARY

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Pre-Construction Services Fee 1 Lump Sum

2 Construction Phase Services Fee -

Construction Phase Services Profit

(included in 2.) - Construction Phase

Services Overhead (included in 2.) -

Construction Phase Services General

Conditions (included in 2.)

1 Lump Sum

3 Performance and Payment Bond –

Identify the premium for 100%

Performance and Payment Bond.

1 Lump Sum

4 Insurance Premiums - Identify the premium for General Liability, Automobile Liability, and Umbrella

Liability Insurance.

1 Lump Sum

5 Builders Risk Insurance - Identify the premium for Builders Risk Insurance.

1 Lump Sum

6 Other - Identify any other costs not listed above.

1 Lump Sum

TOTAL