Chiller Replacement, Glen Burnie, MVA

The Maryland Motor Vehicle Administration (MVA) has issued an Invitation for Bid (IFB) No. V-HQ-25025-C for a chiller replacement project located at their Glen Burnie Headquarters in Anne Arundel County. The procurement involves removing and replacing existing water-cooled chillers and associated mechanical and electrical systems in Building A's penthouse mechanical room. Specific deliverables include installing two new 250-ton chillers, modifying piping systems, upgrading refrigerant monitoring systems, implementing new chemical treatment systems, and updating lighting infrastructure. The project requires a comprehensive installation that maintains existing building services with minimal disruption, with power interruptions permitted only outside business hours. A pre-bid conference and site visit were held on December 4, 2024, with questions due by December 6, 2024, and bid submissions required through eMaryland Marketplace Advantage (eMMA) by December 20, 2024, at 12:00 PM. The estimated project performance period is 110 calendar days following the Notice to Proceed, with the contract to be awarded to the lowest responsive bidder meeting all technical and administrative requirements.

The procurement includes specific enterprise participation goals, mandating 12% Minority Business Enterprise (MBE) and 3% Veteran-owned Small Business Enterprise (VSBE) participation. Contractors must submit detailed MBE and VSBE documentation, including certification forms, participation schedules, and outreach effort compliance statements. The contract requires a 5% bid bond, performance and payment bonds, and maintains strict insurance requirements with commercial general liability coverage of at least $2,000,000 per occurrence. Liquidated damages of $2,000 per day will be assessed for work remaining uncompleted beyond 120 calendar days from the Notice to Proceed. The project involves prevailing wage rates and applies to contracts exceeding $250,000, with technical specifications demanding comprehensive environmental compliance, detailed documentation, and adherence to Maryland Department of Transportation's environmental protocols. While no specific budget range is explicitly stated, the complexity of the chiller replacement and associated systems suggests a significant capital investment for upgrading the MVA facility's mechanical infrastructure.