V-HQ-25025-C_Pre-Bid_Conference_Summary___site_visit_Sign-in_Sheet.pdf
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- Attached to
- Chiller Replacement, Glen Burnie, MVA
- Solicitation number
- BPM047469
- Issued by
- Anne Arundel County, Maryland
About this file
This is a pre-bid meeting minutes and sign-in sheet document from the Maryland Department of Transportation Motor Vehicle Administration (MDOT MVA) for Contract V-HQ-25025-C regarding a Chiller Replacement project at Glen Burnie. The pre-bid conference and site visit were held on December 4, 2024, at 9:00 a.m. The project involves replacing chillers at the Glen Burnie MVA facility. Bids are due by December 20, 2024, at 12:00 p.m. local time via eMaryland Marketplace, with questions due by December 6, 2024. Required bid documents include all IFB addenda, bid instructions, Excel Bid Form B, MBE & VSBE forms, bidder information sheet, qualifications documentation, references, prior state contracts list, financial capability documents, bid affidavit, bid bond, conflict of interest disclosure, problem escalation procedure, and subcontract statement of intent.
The contract will be awarded as a firm fixed price contract through competitive sealed bidding under COMAR 21.05.02. The project includes a 12% Minority Business Enterprise (MBE) goal and a 3% Veteran Small Business Enterprise (VSBE) participation goal. The sign-in sheets show attendance by various contractors and subcontractors including mechanical, HVAC, and crane rental companies, with some identified as prime contractors and others as subcontractors. Several attendees are marked as MBE or VSBE qualified firms. The meeting was attended by MVA procurement staff, facility maintenance personnel, and the socioeconomic program manager.
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PRE-BID MEETING MINUTES
Contract Number: V-HQ-25025-C
Contract Title: Chiller Replacement, Glen Burnie
Date of Pre-Bid Conference : Wednesday, December 4, 2024, 9:00 a.m.
Site Visit: Immediately following Pre-bid Conference.
I. Introductions
Good Morning and Welcome to the Pre-Bid Conference for our Chiller Replacement at Glen Burnie, Solicitation No. V-HQ-25025-C and eMMA No. BPM047469. My name is David Colin, and I am the Motor Vehicle Administration’s Procurement Officer for this solicitation. At this time, I ask that everyone please make sure they have signed the Sign-In sheet.
With us today, we have the representatives from Motor Vehicle Administration (MVA), our Socioeconomic Manager Michelle Kelly to discuss subcontractor goals. Our Facility Maintenance and Engineering team, Gil Goldenberg and Brad Wilson who will discuss more about the scope and specifications and guide us with the site visit.
II. Purpose
The purpose of this Pre-Bid and, the Site Visit immediately following, is to clarify any questions or concerns bidders may have regarding the specifications or scope of work and to inspect the facility prior to submission of their bid. Changes to the specifications or to the scope of work will be published as an Addendum and will supersede the original published document as per COMAR
21.05.02.08. The Pre-Bid minutes will be published as an Addendum and will become part of this solicitation on eMaryland Marketplace. Nothing stated at the Pre-Bid conference may change the Invitation for Bid (IFB) unless a change is made by the MDOT MVA by written addendum.
III. General Information
This procurement will use a competitive seal bidding method under COMAR 21.05.02 and the contract will be a Firm fixed price contract.
At this time, I’d like to have Ms. Kelly our socioeconomic manager will take a few moments to discuss our participation goals.
Minority Business Enterprise goal 12% and a 3% Veteran Small Business Reserve participation goal.
Questions are due no later than 12:00 p.m. on Friday, December 6, 2024. All questions shall be submitted via email to dcolin@mdot.maryland.gov. Any questions asked at the Pre-bid today should also be submitted in writing via e-mail before the questions due date. Only question submitted in writing are binding.
Bids are due no later than 12:00 p.m. local time, on December 20, 2024. Please submit bid via eMaryland Marketplace. Late bids will not be accepted.
When submitting your bid, the following documents must be submitted:
All Addenda to the IFB Bid Instructions Excel Bid Form B MBE & VSBE Forms Bidders Information Sheet Minimum Qualifications Documentation References List of current or prior state contracts (if any) Financial Capability Bid Affidavit Bid Bond Conflict of Interest Affidavit and Disclosure Problem Escalation Procedure Subcontract Statement of intent
Quick Reminders:
If you decide not to submit a bid, please fill out the No-Bid notice/ vendor feedback form.
The Contract shall be awarded to bidder who are responsive and responsible.
In order to receive a contract award, a vendor must be registered on eMaryland Marketplace. To register, go to the eMMA website at https://emaryland.buyspeed.com/bso/.
Now I will be turning it over to the Contract Manager who will discuss the scope of work. After which we will open the floor for questions.
Conclusion:
Thank you for your time and we look forward to your bid submission.
IV. PROJECT/CONTRACT MANAGER & SITE VISIT
https://emaryland.buyspeed.com/bso/ https://emaryland.buyspeed.com/bso/
| Pre-Bid Conference Summary.pdf |
| I. Introductions |
| II. Purpose |
| III. General Information |
| IV. PROJECT/CONTRACT MANAGER & SITE VISIT |
File details come from the government source that posted it. Updated .