Chiller Preventative Maintenance and Repair Services, Term Contract
Awarded State & local contract opportunity
- Solicitation number
- 4148GM
- State
- Florida
- Responses due
Opportunity facts
- NIGP codes
- 03113 Chillers, Heat Exchangers And Receivers
- 03128 Cooling Towers: Forced Air, Gravity, Etc.
- 55723 Cooling System Parts And Accessories
- 91450 Heating, Ventilating And Air Conditioning (Hvac)
- 92830 Cooling, Heating, And Ventilating System (A/C System, Hoses, Water Pump, Radiator, Heater And Accessories, Ventilation, Etc.) Maintenance And Repair
- 94155 Hvac Systems Maintenance And Repair, Power Plant
- 99247 Hvac System Testing, Balancing And/Or Troubleshooting Services
- UNSPSC codes
- 40101817 One pass exchangers
- 72151003 Heating system maintenance and repair service
- 72151004 Hydronics heating system maintenance and repair service
- 72151203 HVAC solar energy construction service
- 72151205 HVAC refrigeration construction service
- 40101711 Centrifugal liquid chiller
- 72152904 Exterior metal wall system installation service
- 40101710 Reciprocating chiller
- 40101713 Absorption chiller
- 40101714 Absorption chiller heater
Show all 27
- 40101812 Divided exchangers
- 40101816 Kettle exchangers
- 40101820 Split exchangers
- 40101836 Shell and tube heat exchanger
- 40101707 Cooling tower accessories
- 40101709 Air handling unit
- 40101716 Cooling tower
- 72151200 Heating and cooling and air conditioning HVAC construction and maintenance services
- 72151202 HVAC process piping construction service
- 40101712 Screw chiller
- 40101813 Double split exchangers
- 40101823 Two pass exchangers
- 40101835 Plate heat exchanger
- 40101708 Fan coil unit
- 72151201 HVAC mechanical construction service
- 72151204 HVAC ventilation and duct work construction service
- 72151206 HVAC heating system construction service
- Points of contact
-
- Garrett McCallum garrett.mccallum@marion.k12.fl.us
- Rick Collins rick.collins@marion.k12.fl.us (352) 671-7500
- Michelle Fritz michelle.fritz@marion.k12.fl.us (352) 671-7700
Updated .
About this opportunity
The School Board of Marion County, Florida is seeking a term contract for Chiller Preventative Maintenance and Repair Services, identified as Bid #4148GM. The procurement is designed to secure comprehensive mechanical repair services for chiller systems across multiple school sites, including preventative maintenance, repairs, and installations. Bidders must demonstrate extensive technical capabilities, including a minimum of ten years of state-certified air conditioning contractor experience, with specific requirements for staff qualifications and certifications. The contract will cover 24 chillers and 58 cooling towers at various educational facilities such as Dunnellon High, Forest High, Horizon Academy, and Lake Weir High. Key deliverables include annual preventive maintenance, quarterly inspections, leak testing, and comprehensive repair services, with strict protocols for reporting, authorization, and cost estimation. The solicitation was released on September 10, 2025, with bid questions due by September 26, 2025, and bid responses required by October 1, 2025, at 2:00 PM. The initial contract term is from October 29, 2025, through October 31, 2026, with potential renewal for three additional one-year periods.
The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must submit detailed proposals through www.myvendorlink.com, including manufacturer authorization letters, W-9 forms, and compliance with federal and state regulations. Insurance requirements are comprehensive, mandating workers' compensation, commercial general liability, and business automobile liability with specified minimum coverage amounts. While specific budget ranges are not explicitly stated, the proposal form includes detailed pricing schedules for chiller and cooling tower maintenance, with requirements for fixed annual maintenance service pricing and hourly rates for standard and emergency repairs. The School Board reserves the right to award the contract by item, group, or in its entirety, with evaluation based on price, specification compliance, vendor responsibility, and past performance. Pricing components include markup percentages for equipment rental, subcontractor services, and materials from manufacturers such as Trane, Dunham-Bush, Carrier, York, Evapco, Reymsa, BAC, and Marley.
Opportunity text
The purpose and intent of this term contract is to secure firm pricing for Chiller Preventative Maintenance and Repair Services. Please read the attachment named "Bid 4148GM Chiller Preventative Maintenance and Repair Services - TERMS AND CONDITIONS", print out the attachment named "Bid 4148GM Chiller Preventative Maintenance and Repair Services - REQUIRED FORMS", read the Specifications, complete the forms, and submit those forms on VendorLink before the due date and time. Download "Bid 4148GM Chiller Preventative Maintenance and Repair Services - PROPOSAL FORM.xlsx" from the VendorLink Website where you downloaded this bid document. Complete the Proposal Form document and upload the completed Excel file onto VendorLink along with all required Bid submission documents. Do not email your Bid Proposal Form to the MCPS Purchasing Department.
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