Bid_4148GM_Chiller_Preventative_Maintenance_and_Repair_Services_–_PROPOSAL_FORM.xlsx
XLSX spreadsheet 29 KB Posted
- Solicitation number
- 4148GM
- Issued by
- Florida
About this file
This document is a Proposal Form for a Chiller Preventative Maintenance and Repair Services Term Contract issued by Marion County Public Schools (MCPS) in Florida. The contract covers preventative maintenance and repair services for chillers and cooling towers across multiple school facilities, including Dunnellon High, Forest High, Horizon Academy, Lake Weir High, and several other educational institutions. The contract term is from October 29, 2025, to October 31, 2026, with a bid submission deadline of October 1, 2025, at 2:00 PM and a board review date of October 28, 2025.
The proposal form includes detailed pricing schedules for two primary service categories: Section A for Chiller Preventative Maintenance and Section B for Cooling Tower Preventative Maintenance. The document lists 24 chillers and 58 cooling towers across various school sites, with manufacturers including Trane, Dunham-Bush, Carrier, York, Evapco, Reymsa, BAC, and Marley. Bidders are required to provide fixed pricing for annual maintenance services, as well as hourly rates for standard and emergency repairs. Additional pricing components include markup percentages for equipment rental, subcontractor services, and materials from different manufacturers. The proposal form requires comprehensive pricing information to be submitted through VendorLink, with specific instructions for completion and submission.
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Text version
Bid 4080GM
| Bid 4148GM Chiller Preventative Maintenance and Repair Services, Term Contract , Attachment A - Proposal Form | |
| Date and Time Due: October 1, 2025 @ 2:00PM | |
| Term: October 29, 2025 to October 31, 2026 | |
| Board Date: October 28, 2025 | |
| This Attachment must be included in your bid submission to be deemed a responsive bidder | |
| Firm Name (Legal Name of Corporation): | |
| FEI Number: | |
| Your Name: | |
| SECTION A | PRICE SCHEDULE |
Chiller Preventative Maintenance & Repair Services
| Line item pricing shall be a “fixed price” all inclusive price that will include all travel, labor, equipment, and overhead | ||||||
| BID ITEM # | FACILITY | MANUFACTURER | MODEL NUMBER | SERIAL NUMBER | QUANTITY | COST PER UNIT FOR ANNUAL MAINTENANCE AS PER BID SPECIFICATIONS SECTION |
| Section A-1 - Annual Chiller Preventative Maintenance Services as per Bid Specifications | ||||||
| 1 | Dunnellon High | TRANE | OCAM 060F 2JQX AX02 A1B1 A1AX XA1C XXXX XA1A 3A1D XXXL XX | U13F36627 | 1 | |
| 2 | Dunnellon High | TRANE | RTAC 2004 U1JH UAFR N4WX 1CDB NN6T N11A R0EX N | U20C06066 | 1 | |
| 3 | Dunnellon High | TRANE | RTAC 2004 U1JH UAFR N4WX 1CDB NN6T N11A R0EX N | U20C06067 | 1 | |
| 4 | Dunnellon Middle | DUNHAM-BUSH | ACDS-V060ANGQ | 2C42000079 | 1 | |
| 5 | Dunnellon Middle | TRANE | CGAM 052A 2W02 AXB2 A1A1 A1AX XA1A 1A4X XXXX XAXA 3A1D 1XXL XX | U21D00411 | 1 | |
| 6 | Forest High | TRANE | RTAF 390E UAHN XUA2 N11X 2NXN CCV2 XAXB EXXA X1XX XX0 | U19K05043 | 1 | |
| 7 | Forest High | TRANE | RTAF 390E UAHN XUA2 N11X 2NXN CCV2 XAXB EXXA X1XX XX0 | U20K08108 | 1 | |
| 8 | Forest High | TRANE | ACSA 2002 EUAA XUXA XNB2 XLHX SMEX 1HBU BAXA X1XX XX0 | U20K08107 | 1 | |
| 9 | Horizon Academy | DUNHAM-BUSH | AVX-B380T-ARSR | 2C32000077 | 1 | |
| 10 | Horizon Academy | DUNHAM-BUSH | AVX-B380T-ARSR | 2C32000078 | 1 | |
| 11 | Lake Weir High | TRANE | ACRB 1655 EUAB XUUC XNC2 XHHW BAEV 1HBC BAXA A1XX XX0L | U21D00429 | 1 | |
| 12 | Liberty Middle | CARRIER | 30XAA3506T – 05JCC | 2107Q91478 | 1 | |
| 13 | Liberty Middle | CARRIER | 30XAA3506T – 05JCC | 2107Q91479 | 1 | |
| 14 | North Marion High | TRANE | RTAC 3504 UW0H UAFR N4WY 2CDB NA6T N11A R0ES N | U11G00647 | 1 | |
| 15 | North Marion High | TRANE | RTAC 3504 UW0H UAFR N4WY 2CDB NA6T N11A R0ES N | U12F03635 | 1 | |
| 16 | North Marion Middle | TRANE | RTAC 2504 U1MH UAFR N4WY 1CDB BN6T N11A R0EX N | U22G03269 | 1 | |
| 17 | North Marion Middle | TRANE | RTAC 2504 U1MH UAFR N4WY 1CDB BN6T N11A R0EX N | U22G03270 | 1 | |
| 18 | Oakcrest | TRANE | RTWD 180F 2N02 A1A1 AA3A 1A1Y 1E1A 4000 1000 000A 7C02 00DS | U23M03942 | 1 | |
| 19 | Oakcrest | TRANE | RTWD 180F 2N02 A1A1 AA3A 1A1Y 1E1A 4000 1000 000A 7C02 00DS | U23M03941 | 1 | |
| 20 | South Ocala | TRANE | RTAC 1554 UR0N UAFN N1TY 1CDN NA6N N10C N0ES N | U10A06168 | 1 | |
| 21 | South Ocala | TRANE | RTAC 1554 UR0N UAFN N1TY 1CDN NA6N N10C N0ES N | U10A06169 | 1 | |
| 22 | Westport | YORK | YTK3C4E3-CTJS | GBJM040213 | 1 | |
| 23 | Westport | YORK | YTK3C4E3-CTJS | GBJM040221 | 1 | |
| 24 | Westport | YORK | YTH1A4C3-CKJS | GBJM040181 | 1 | |
| GRAND TOTAL | $0.00 | |||||
| Section A-2 Labor Costs for Repairs and Services Outside of Section A-1 | HOURLY RATE | |||||
| 25 | Standard Hourly Rate - Per Technician - Monday - Friday, 7:00 AM to 3:30 PM | |||||
| 26 | After Hours/Emergency Hourly Rate - Per Technician | |||||
| Section A-3 Parts and Rental Equipment Costs for Services Outside of Section A-1 | % off MSRP | |||||
| 27 | Equipment Rental - Mark Up | |||||
| 28 | Sub-Contractor - Mark Up | |||||
| 29 | Materials - Percentage off of Manufacturer List Price (Dunham-Bush) | |||||
| 30 | Materials - Percentage off of Manufacturer List Price (York) | |||||
| 31 | Materials - Percentage off of Manufacturer List Price (Trane) | |||||
| 32 | Materials - Percentage off of Manufacturer List Price (Other) | |||||
| SECTION B | PRICE SCHEDULE |
Cooling Tower Preventative Maintenance & Repair Services
| Line item pricing shall be a “fixed price” all inclusive price that will include all travel, labor, equipment, and overhead | ||||||
| BID ITEM # | FACILITY | MANUFACTURER | MODEL NUMBER | SERIAL NUMBER | QUANTITY | COST PER UNIT FOR ANNUAL MAINTENANCE AS PER BID SPECIFICATIONS SECTION |
| Section B-1: Annual Cooling Tower Preventative Maintenance Services as per Bid Specifications | ||||||
| 33 | Belleview High | EVAPCO | ATW-414B | 942794 | 1 | |
| 34 | Belleview High | EVAPCO | ATW-414B | 942793 | 1 | |
| 35 | Belleview Middle | EVAPCO | ATW-276A2 | 929214 | 1 | |
| 36 | Belleview Middle | EVAPCO | ATW-276A2 | 929213 | 1 | |
| 37 | Emerald Shores | REYMSA | RTU-816215-A (2-Cell) | M48M3R1143E17433706 | 1 | |
| 38 | Fordham | REYMSA | RTU-816215-A (2-Cell) | M48M3R1144E18434181 | 1 | |
| 39 | Harbour View | REYMSA | RTU-819215-A-SLS (2-Cell) | M48M421113E20435131 | 1 | |
| 40 | Howard Middle | REYMSA | RTU-819215-A-SLS (2-Cell) | M48M421142E22435816 | 1 | |
| 41 | Lake Weir Middle | EVAPCO | ESWA-102-331 | 12476716 | 1 | |
| 42 | Lake Weir Middle | EVAPCO | ESWA-102-331 | 12-476715 | 1 | |
| 43 | Maplewood Elementary | BAC | F2662NMR | 91101010 | 1 | |
| 44 | Maplewood Elementary | BAC | F2662NMR | ? | 1 | |
| 45 | Marion Technical College | EVAPCO | ATW-64-3H-2 | 7-306674 | 1 | |
| 46 | Marion Technical College | EVAPCO | ATW-68B | 940720 | 1 | |
| 47 | Marion Technical Institute | BAC | PT2-1012A-5L2 (2-Cell) | 1040-100 | 1 | |
| 48 | Oakcrest Elementary | EVAPCO | AT 29-4J18 (2-Cell) | NEW (No Ser. # yet) | 1 | |
| 49 | Ocala Springs Elementary | REYMSA | HRFG 816215 (2-Cell) | H48M3R1143E1046665 | 1 | |
| 50 | Reddick Collier | REYMSA | HRFG 816215 (2-Cell) | H48M3R1143G14432403 | 1 | |
| 51 | Romeo | BAC | F1483 PS (2-Cell) | 91101419 | 1 | |
| 52 | Saddlewood | BAC | F1403-P (2-Cell) | 97123361 | 1 | |
| 53 | Shady Hill | EVAPCO | USS 29-221 (2-Cell) | 11-450526 | 1 | |
| 54 | Sparr | EVAPCO | LSWA-200 | 15-756522 | 1 | |
| 55 | Sunrise | REYMSA | HRFG-816215 (2-Cell) | H48M3R1143G12431470 | 1 | |
| 56 | Westport High | MARLEY | NCB222SM | 158290-002-00 | 1 | |
| 57 | Westport High | MARLEY | NCB222SM | 158290-001-00 | 1 | |
| 58 | Westport High | MARLEY | NC5201SM | 158291-001-00 | 1 | |
| GRAND TOTAL | $ - 0 | |||||
| Section B-2: Labor Costs for Repairs and Services Outside of Section B-1 | HOURLY RATE | |||||
| 59 | Standard Hourly Rate - Per Technician - Monday - Friday, 7:00 AM to 3:30 PM | |||||
| 60 | After Hours/Emergency Hourly Rate - Per Technician | |||||
| Section B-3: Parts and Rental Equipment Costs for Services Outside of Section B-1 | % off MSRP | |||||
| 61 | Equipment Rental - Mark Up | |||||
| 62 | Sub-Contractor - Mark Up | |||||
| 63 | Materials - Percentage off of Manufacturer List Price (Reymsa) | |||||
| 64 | Materials - Percentage off of Manufacturer List Price (Evapco) | |||||
| 65 | Materials - Percentage off of Manufacturer List Price (BAC) | |||||
| 66 | Materials - Percentage off of Manufacturer List Price (Marley) | |||||
| 67 | Materials - Percentage off of Manufacturer List Price (Other) |
File details come from the government source that posted it. Updated .