Bid_4148GM_Chiller_Preventative_Maintenance_and_Repair_Services_–_PROPOSAL_FORM.xlsx

This document is a Proposal Form for Bid #4148GM issued by the School Board of Marion County, Florida, seeking Chiller Preventative Maintenance and Repair Services. The contract covers comprehensive maintenance for 24 chillers and 58 cooling towers across multiple educational facilities including Dunnellon High, Forest High, Horizon Academy, and Lake Weir High. The solicitation was released on September 10, 2025, with bid questions due by September 26, 2025, and bid responses required on October 1, 2025, at 2:00 PM. The initial contract term is from October 29, 2025, through October 31, 2026, with potential renewal for three additional one-year periods. The scope includes annual preventive maintenance, quarterly inspections, leak testing, and comprehensive repair services for various chiller and cooling tower systems manufactured by Trane, Dunham-Bush, Carrier, York, Evapco, Reymsa, BAC, and Marley.

The proposal form details a comprehensive pricing structure with line-item pricing for annual maintenance services, labor rates for standard and emergency repairs, and percentage markups for equipment rental, subcontractor services, and materials. Bidders must demonstrate at least ten years of state-certified air conditioning contractor experience and meet specific staff qualification requirements. The School Board reserves the right to award the contract by item, group, or in its entirety, with evaluation based on price, specification compliance, vendor responsibility, and past performance. Bidders must submit proposals through www.myvendorlink.com, including manufacturer authorization letters, W-9 forms, and comprehensive insurance documentation with specified minimum coverage amounts for workers' compensation, commercial general liability, and business automobile liability.