Bid_4148GM_Chiller_Preventative_Maintenance_and_Repair_Services_-_NOTICE_OF_AWARD.pdf

This is a Notice of Award document issued by the School Board of Marion County, Florida, for Bid #4148GM, Chiller Preventative Maintenance and Repair Services, a term contract. The procurement sought comprehensive mechanical repair services for chiller systems across multiple school facilities, including preventative maintenance, repairs, and installations covering 24 chillers and 58 cooling towers at various educational facilities such as Dunnellon High, Forest High, Horizon Academy, and Lake Weir High. The solicitation was released on September 10, 2025, with bid questions due by September 26, 2025, and bid responses required by October 1, 2025, at 2:00 PM. The School Board approved the award on October 28, 2025. The initial contract term runs from October 29, 2025, through October 31, 2026, with potential renewal for three additional one-year periods. Key deliverables include annual preventive maintenance, quarterly inspections, leak testing, and comprehensive repair services with strict protocols for reporting, authorization, and cost estimation.

The awarded contract was granted to Balanced Mechanical & Plumbing Services, LLC of Ocala, Florida as the primary vendor, with Strut Mechanical, Inc. of Saint Cloud, Florida designated as the secondary vendor. Bidders were required to demonstrate a minimum of ten years of state-certified air conditioning contractor experience and meet specific staff qualification and certification requirements. Insurance requirements included workers' compensation, commercial general liability, and business automobile liability with specified minimum coverage amounts. All contractual personnel working on school sites must comply with the Jessica Lunsford Act and meet Florida Statute background screening requirements. The solicitation required detailed pricing schedules for chiller and cooling tower maintenance, including fixed annual maintenance service pricing and hourly rates for standard and emergency repairs, with pricing components including markup percentages for equipment rental, subcontractor services, and materials from specified manufacturers.