Bid_4148GM_Chiller_Preventative_Maintenance_and_Repair_Services_-_TABULATION.pdf
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- Solicitation number
- 4148GM
- Issued by
- Florida
About this file
This is a bid tabulation document from the School Board of Marion County, Florida for Chiller Preventative Maintenance and Repair Services (Bid #4148GM), a term contract covering preventative maintenance and repair services for chiller and cooling tower systems across multiple school facilities. The solicitation encompasses 24 chillers and 58 cooling towers located at schools including Dunnellon High, Forest High, Horizon Academy, Lake Weir High, and other educational facilities. The bid due date was October 1, 2025, at 2:00 PM, with the Board meeting scheduled for October 28, 2025. The contract term runs from October 29, 2025, through October 31, 2026, with potential renewal for three additional one-year periods. Services required include annual preventive maintenance, quarterly inspections, leak testing, and comprehensive repair services with specified protocols for reporting, authorization, and cost estimation.
The bid tabulation identifies seven vendors submitting proposals: Balanced Mechanical & Plumbing Services, LLC (Primary Awardee) from Ocala, FL; Strut Mechanical, Inc. (Secondary Awardee) from Saint Cloud, FL; Climate Control Mechanical Services, Inc.; Florida Mechanical Services, LLC; Mechanical Services of Central Florida, Inc. dba EMCOR Services; ThermaServe Mechanical, Inc.; and W. W. Gay Mechanical Contractor of Gainesville, Inc. One vendor was deemed non-responsive due to missing signatures in the required forms packet. The budgeted resources for the contract total $100,000. Pricing submissions include fixed annual maintenance service costs for chiller systems ranging from $24,969 to $176,154 and cooling tower systems ranging from $32,968 to $158,561, along with hourly labor rates for technicians ($102.93–$145 standard and $157–$217 emergency), equipment rental markups, and material discounts ranging from 0–20 percent across various manufacturers including Trane, Dunham-Bush, Carrier, York, Evapco, Reymsa, BAC, and Marley. All responsive vendors demonstrated compliance with drug-free workplace certifications, debarment certifications, W-9 submissions, and qualification statements, with most providing Florida preference documentation and liability certificates as required.
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SCHOOL BOARD OF MARION COUNTY FLORIDA, "AN EQUAL OPPORTUNITY SCHOOL DISTRICT"
Bid Tabulation Posted: October 8, 2025
BID #4148GM
Bid Title: Chiller Preventative Maintenance and Repair Services, Term Contract - Term: October 29, 2025 to October 31, 2026 Date & Time Due: October 1, 2025 @ 2:00PM Board Date: October 28, 2025 Budgeted Department: Technical Services Budgeted Resources $ 100,000
Primary Awardee Secondary Awardee
Vendors Balanced Mechanical & Plumbing
Services, LLC Ocala, FL
Strut Mechanical, Inc.
Saint Cloud, FL
Climate Control Mechanical Services, Inc.
Ocala, FL
Florida Mechanical Services, LLC Orlando, FL
Mechanical Services of Central Florida, Inc dba EMCOR Services
MSI-Mechanical Sercvices Orlando, FL
ThermaServe Mechanical, Inc.
Jacksonville, FL
W. W. Gay Mechanical Contractor of Gainesville, Inc.
Gainesville, FL.
Vendor ID BALANCED001 NEW NEW FLORIDA 399 MECHANIC000 NEW WW GAY M000 Drug Free Workplace Y Y Y N Y Y Y
Qualifications Y Y N N Y Y N Certificate of Liability N N N Y N Y N
Certification Regarding Debarment Y Y Y N Y Y Y Preference Document / % Florida Florida Florida Florida Florida Florida Florida Redacted Copy Provided N N N N N N N
Qualification Statement Y Y Y N Y Y Y W-9 Y Y Y Y Y Y Y
Vendor deemed non-responsive.
Required forms packet contained no signatures
# SCHOOL BRAND Serial # Pricing Pricing Pricing Pricing Pricing Pricing Pricing
1 DHS TRANE U13F36627 $979.00 $1,000.00 $4,000.00 $2,226.00 $2,987.50 $3,750.00 $6,316.00
2 DHS TRANE U20C06066 $772.00 $1,000.00 $4,000.00 $3,591.00 $3,775.00 $3,750.00 $7,135.00
3 DHS TRANE U20C06067 $772.00 $1,000.00 $4,000.00 $3,591.00 $3,775.00 $3,750.00 $7,135.00
4 DMS DUNHAM-
BUSH 2C42000079 $979.00 $1,000.00 $4,000.00 $2,226.00 $3,775.00 $3,750.00 $6,316.00
5 DMS TRANE U21D00411 $772.00 $1,000.00 $4,000.00 $2,226.00 $3,775.00 $3,750.00 $6,316.00
6 FHS TRANE U19K05043 $876.00 $1,000.00 $4,000.00 $4,294.00 $2,987.50 $3,750.00 $7,135.00
7 FHS TRANE U20K08108 $876.00 $1,000.00 $4,000.00 $4,294.00 $3,775.00 $3,750.00 $7,135.00
8 FHS TRANE U20K08107 $1,186.00 $1,000.00 $4,000.00 $3,591.00 $3,775.00 $3,750.00 $6,316.00
9 HOZ DUNHAM-
BUSH 2C32000077 $876.00 $1,000.00 $4,000.00 $4,137.00 $3,775.00 $3,750.00 $7,135.00
10 HOZ DUNHAM-
BUSH 2C32000078 $876.00 $1,000.00 $4,000.00 $4,137.00 $3,775.00 $3,750.00 $7,135.00
11 LWH TRANE U21D00429 $772.00 $1,000.00 $4,000.00 $2,226.00 $3,775.00 $3,750.00 $7,135.00
12 LMS CARRIER 2107Q91478 $876.00 $1,000.00 $4,000.00 $3,748.00 $3,775.00 $3,750.00 $7,135.00
13 LMS CARRIER 2107Q91479 $876.00 $1,000.00 $4,000.00 $3,748.00 $3,775.00 $3,750.00 $7,135.00
14 NMH TRANE U11G00647 $979.00 $1,000.00 $4,000.00 $3,348.00 $3,775.00 $3,750.00 $7,135.00
15 NMH TRANE U12F03635 $979.00 $1,000.00 $4,000.00 $3,748.00 $3,775.00 $3,750.00 $7,135.00
16 NMM TRANE U22G03269 $772.00 $1,000.00 $4,000.00 $3,591.00 $3,775.00 $3,750.00 $7,135.00
17 NMM TRANE U22G03270 $772.00 $1,000.00 $4,000.00 $4,137.00 $3,775.00 $3,750.00 $7,135.00
18 OCE TRANE U23M03942 $1,579.00 $3,000.00 $4,000.00 $4,137.00 $3,775.00 $3,750.00 $8,773.00
Section A-1 - Annual Chiller Preventative Maintenance Services as per Bid Specifications
Bid 4148GM Chiller Preventative Maintenance and Repair Services - TABULATION.xls 1
BID #4148GM
Bid Title: Chiller Preventative Maintenance and Repair Services, Term Contract - Term: October 29, 2025 to October 31, 2026 Date & Time Due: October 1, 2025 @ 2:00PM Board Date: October 28, 2025 Budgeted Department: Technical Services Budgeted Resources $ 100,000
Primary Awardee Secondary Awardee
Vendors Balanced Mechanical & Plumbing
Services, LLC Ocala, FL
Strut Mechanical, Inc.
Saint Cloud, FL
Climate Control Mechanical Services, Inc.
Ocala, FL
Florida Mechanical Services, LLC Orlando, FL
Mechanical Services of Central Florida, Inc dba EMCOR Services
MSI-Mechanical Sercvices Orlando, FL
ThermaServe Mechanical, Inc.
Jacksonville, FL
W. W. Gay Mechanical Contractor of Gainesville, Inc.
Gainesville, FL.
19 OCE TRANE U23M03941 $1,579.00 $3,000.00 $4,000.00 $4,137.00 $3,775.00 $3,750.00 $8,773.00
20 SOE TRANE U10A06168 $772.00 $1,000.00 $4,000.00 $4,137.00 $2,987.50 $3,750.00 $7,135.00
21 SOE TRANE U10A06169 $772.00 $1,000.00 $4,000.00 $4,137.00 $4,562.50 $3,750.00 $7,135.00
22 WPH YORK GBJM040213 $1,759.00 $3,000.00 $4,000.00 $5,071.00 $6,450.00 $3,750.00 $8,773.00
23 WPH YORK GBJM040221 $1,759.00 $3,000.00 $4,000.00 $5,071.00 $6,450.00 $3,750.00 $8,773.00
24 WPH YORK GBJM040181 $1,759.00 $3,000.00 $4,000.00 $5,071.00 $6,450.00 $3,750.00 $8,773.00
$24,969.00 $34,000.00 $96,000.00 $90,620.00 $97,050.00 $90,000.00 $176,154.00
25 $125.00 $130.00 $150.00 $145.00 $135.00 $138.00 $102.93
26 $190.00 $195.00 $225.00 $217.00 $202.50 $207.00 $157.00
27 15.00% 20.00% 20.00% 20.00% 20.00% 15.00% 15.00%
28 15.00% 10.00% 20.00% 25.00% 20.00% 10.00% 10.00%
29 15% M/U of our purchase price 15.00% 5.00% 15.00% cost + 20% 3.00% 0.00%
30 15% M/U of our purchase price 15.00% 5.00% 15.00% cost + 20% 3.00% 0.00%
31 15% M/U of our purchase price 15.00% 5.00% 15.00% cost + 20% 5.00% 0.00%
32 15% M/U of our purchase price 15.00% 5.00% 15.00% cost + 20% 2.00% 0.00%
# SCHOOL BRAND Serial #
33 BHS EVAPCO 942794 $1,268.00 $1,730.00 $4,000.00 $2,776.00 $2,937.50 $3,750.00 $6,980.00
34 BHS EVAPCO 942793 $1,268.00 $1,730.00 $4,000.00 $2,775.00 $2,937.50 $3,750.00 $6,980.00
35 BMS EVAPCO 929214 $1,268.00 $1,730.00 $4,000.00 $2,775.00 $2,937.50 $3,750.00 $5,217.00
36 BMS EVAPCO 929213 $1,268.00 $1,730.00 $4,000.00 $2,775.00 $2,937.50 $3,750.00 $5,217.00
37 EMS REYMSA M48M3R1143E17433706 $1,268.00 $1,730.00 $4,000.00 $2,250.00 $3,462.50 $3,750.00 $5,217.00
38 FELA REYMSA M48M3R1144E18434181 $1,268.00 $1,730.00 $4,000.00 $2,250.00 $3,462.50 $3,750.00 $5,217.00
39 HVE REYMSA M48M421113E20435131 $1,268.00 $1,730.00 $4,000.00 $2,250.00 $3,462.50 $3,750.00 $5,217.00
40 HMS REYMSA M48M421142E22435816 $1,268.00 $1,730.00 $4,000.00 $2,250.00 $3,462.50 $3,750.00 $5,217.00
41 LWM EVAPCO 12476716 $1,268.00 $1,730.00 $4,000.00 $2,600.00 $2,937.50 $3,750.00 $5,217.00
Sub-Contractor - Mark Up
Materials - Percentage off of Manufacturer List Price (Dunham-Bush) Materials - Percentage off of Manufacturer List Price (York)
TOTAL:
Standard Hourly Rate - Per Technician - Monday
- Friday, 7:00 AM to 3:30 PM After Hours/Emergency Hourly Rate - Per Technician
Section A-3 Parts and Rental Equipment Costs for Services Outside of Section A-1
Equipment Rental - Mark Up
Materials - Percentage off of Manufacturer List Price (Trane) Materials - Percentage off of Manufacturer List Price (Other)
Section A-2 Labor Costs for Repairs and Services Outside of Section A-1
Section B-1: Annual Cooling Tower Preventative Maintenance Services as per Bid Specifications
Bid 4148GM Chiller Preventative Maintenance and Repair Services - TABULATION.xls 2
BID #4148GM
Bid Title: Chiller Preventative Maintenance and Repair Services, Term Contract - Term: October 29, 2025 to October 31, 2026 Date & Time Due: October 1, 2025 @ 2:00PM Board Date: October 28, 2025 Budgeted Department: Technical Services Budgeted Resources $ 100,000
Primary Awardee Secondary Awardee
Vendors Balanced Mechanical & Plumbing
Services, LLC Ocala, FL
Strut Mechanical, Inc.
Saint Cloud, FL
Climate Control Mechanical Services, Inc.
Ocala, FL
Florida Mechanical Services, LLC Orlando, FL
Mechanical Services of Central Florida, Inc dba EMCOR Services
MSI-Mechanical Sercvices Orlando, FL
ThermaServe Mechanical, Inc.
Jacksonville, FL
W. W. Gay Mechanical Contractor of Gainesville, Inc.
Gainesville, FL.
42 LWM EVAPCO 12-476715 $1,268.00 $1,730.00 $4,000.00 $2,600.00 $2,937.50 $3,750.00 $5,217.00
43 MWE BAC 91101010 $1,268.00 $1,730.00 $4,000.00 $3,375.00 $2,937.50 $3,750.00 $5,217.00
44 MWE BAC ? $1,268.00 $1,730.00 $4,000.00 $3,375.00 $2,937.50 $3,750.00 $5,217.00
45 MTC EVAPCO 7-306674 $1,268.00 $1,730.00 $4,000.00 $2,350.00 $2,937.50 $3,750.00 $5,217.00
46 MTC EVAPCO 940720 $1,268.00 $1,730.00 $4,000.00 $2,350.00 $2,937.50 $3,750.00 $5,217.00
47 MTI BAC 1040-100 $1,268.00 $1,730.00 $4,000.00 $3,375.00 $3,462.50 $3,750.00 $6,980.00
48 OCE EVAPCO NEW (No Ser. # yet) $1,268.00 $1,730.00 $4,000.00 $3,075.00 $3,462.50 $3,750.00 $6,980.00
49 OSE REYMSA H48M3R1143E1046665 $1,268.00 $1,730.00 $4,000.00 $2,104.00 $3,462.50 $3,750.00 $6,980.00
50 RCE REYMSA H48M3R1143G14432403 $1,268.00 $1,730.00 $4,000.00 $2,104.00 $3,462.50 $3,750.00 $6,980.00
51 ROE BAC 91101419 $1,268.00 $1,730.00 $4,000.00 $2,887.00 $3,462.50 $3,750.00 $6,980.00
52 SDE BAC 97123361 $1,268.00 $1,730.00 $4,000.00 $2,887.00 $3,462.50 $3,750.00 $6,980.00
53 SHE EVAPCO 11-450526 $1,268.00 $1,730.00 $4,000.00 $3,075.00 $3,462.50 $3,750.00 $6,980.00
54 SRE EVAPCO 15-756522 $1,268.00 $1,730.00 $4,000.00 $3,375.00 $3,462.50 $3,750.00 $5,217.00
55 SNE REYMSA H48M3R1143G12431470 $1,268.00 $1,730.00 $4,000.00 $2,104.00 $3,462.50 $3,750.00 $6,980.00
56 WPH MARLEY 158290-002-00 $1,268.00 $1,730.00 $4,000.00 $2,887.00 $3,462.50 $3,750.00 $6,980.00
57 WPH MARLEY 158290-001-00 $1,268.00 $1,730.00 $4,000.00 $2,887.00 $3,462.50 $3,750.00 $6,980.00
58 WPH MARLEY 158291-001-00 $1,268.00 $1,730.00 $4,000.00 $2,887.00 $3,462.50 $3,750.00 $6,980.00
$32,968.00 $44,980.00 $104,000.00 $70,398.00 $84,775.00 $97,500.00 $158,561.00
59 $110.00 $130.00 $150.00 $145.00 $135.00 $138.00 $102.93
60 $165.00 $195.00 $225.00 $217.00 $202.50 $207.00 $157.00
61 15.00% 20.00% 20.00% 20.00% 20.00% 15.00% 15.00%
62 15.00% 10.00% 20.00% 20.00% 20.00% 10.00% 10.00%
63 15% M/U of our purchase price 15.00% 5.00% 20.00% cost + 20% 3.00% 0.00%
64 15% M/U of our purchase price 15.00% 5.00% 20.00% cost + 20% 5.00% 0.00%
65 15% M/U of our purchase price 15.00% 5.00% 20.00% cost + 20% 5.00% 0.00%
66 15% M/U of our purchase price 15.00% 5.00% 20.00% cost + 20% 5.00% 0.00%
67 15% M/U of our purchase price 15.00% 5.00% 20.00% cost + 20% 3.00% 0.00%
Section B-3: Parts and Rental Equipment Costs for Services Outside of Section B-1
Equipment Rental - Mark Up
Sub-Contractor - Mark Up
Materials - Percentage off of Manufacturer List Price (Reymsa) Materials - Percentage off of Manufacturer List Price (Evapco)
Materials - Percentage off of Manufacturer List Price (Other)
Materials - Percentage off of Manufacturer List Price (Marley)
Materials - Percentage off of Manufacturer List Price (BAC)
Section B-2: Labor Costs for Repairs and Services Outside of Section B-1
Standard Hourly Rate - Per Technician - Monday
- Friday, 7:00 AM to 3:30 PM After Hours/Emergency Hourly Rate - Per Technician
TOTAL:
Bid 4148GM Chiller Preventative Maintenance and Repair Services - TABULATION.xls 3
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