Charter Bus Service, Term Contract

Awarded State & local contract opportunity

Solicitation number
4139MF
State
Florida
Responses due

Opportunity facts

Jurisdiction

Updated .

About this opportunity

Written by GovTribe AI ·

Marion County Public Schools is seeking to establish a term contract for Charter Bus Service through Bid 4139MF, with the primary objective of securing pre-qualified contractors to provide reliable transportation for district-wide field trips, athletic activities, and extracurricular events. The procurement covers three bus size categories: 48-56 passenger, 30-47 passenger, and 29 and under passenger buses. Vendors must meet extensive qualifications, including maintaining a minimum fleet of five buses, ensuring vehicles are no more than fifteen years old, and complying with federal and state motor vehicle safety standards. The bid requires vendors to submit not-to-exceed rates for various service types, including hourly rates, mileage rates, daily rates, and special event premiums. Key evaluation criteria will focus on vehicle quality, service reliability, safety record, and ability to meet specific trip requirements. The bid was released on June 11, 2025, with a question deadline of June 25, 2025, and bid responses due by July 2, 2025, at 2:00 pm. The initial contract term will run from August 13, 2025, through August 12, 2026, with potential renewal for three additional one-year periods.

The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors must be MC/USDOT Registered and licensed to do business in Florida, with a minimum Best's Rating of B+ V. Insurance requirements are stringent, mandating $5,000,000 minimum auto liability insurance and comprehensive general liability coverage. Contractors must implement a drug and alcohol testing program compliant with DOT guidelines and provide drivers with commercial driver's licenses who have passed background screenings. The district will create a pool of pre-qualified vendors from which schools can request quotes, with the lowest-quoted vendor meeting trip requirements being selected. While no specific budget range is explicitly stated, the contract is structured as a non-exclusive agreement, meaning the School Board is not guaranteed to provide a specific number of trips to any contractor. Vendors are expected to provide additional amenities such as air conditioning, potential WiFi, power outlets, and other features that enhance student transportation comfort and safety.

Opportunity text

As posted by the source.

The purpose and intent of this term contract is to secure firm pricing from a list of pre-qualified contractors to provide reliable Charter Bus Service for field trips, athletic activities, and extracurricular activities as required and scheduled by each school site District wide. Charter Bus Service will be used on an as needed basis by Marion County Public Schools. The contractor will be responsible for meeting all specifications as outlined herein and on the Bid Proposal Form. Failure to comply with these requirements may be cause for Bid rejection or termination of award. All qualified vendor(s) shall be responsible for complying with all Federal, State, and local standards, regulations, and laws concerning the services specified and the use thereof, applicable and effective on the date of service, including safety and environmental standards. All responsible and responsive vendors that submit a bid shall be recommended for award. When services covered under this bid are needed, the District will request quotes from all awarded vendors of this bid. Quotes shall be provided to the District contact that requested the quote no later than 48 hours from when the quote request was sent. The District will request a shorter turnaround period for quote requests if necessary. If applicable, this shorter turnaround period will be notated with the quote request.

Files

File Type Posted
Award_Notification_Bid_4139MF_Charter_Bus_Service_Term_Contract.pdf PDF
Bid_4139MF_Charter_Bus_Service_TABSHEET.pdf PDF
Bid_4139MF_Charter_Bus_Service_-_PROPOSAL_FORM.xlsx XLSX spreadsheet
Bid_4139MF_Charter_Bus_Service_-_REQUIRED_FORMS.pdf PDF
Bid_4139MF_Charter_Bus_Service_-_TERMS_AND_CONDITIONS.pdf PDF
Bid_4139MF_Charter_Bus_Service_-_PROPOSAL_FORM.xlsx XLSX spreadsheet
Bid_4139MF_Charter_Bus_Service_-_REQUIRED_FORMS.pdf PDF
Bid_4139MF_Charter_Bus_Service_-_TERMS_AND_CONDITIONS.pdf PDF

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