Charter Bus Service, Term Contract

Marion County Public Schools is seeking to establish a term contract for Charter Bus Service through Bid 4139MF, with the primary objective of securing pre-qualified contractors to provide reliable transportation for district-wide field trips, athletic activities, and extracurricular events. The procurement covers three bus size categories: 48-56 passenger, 30-47 passenger, and 29 and under passenger buses. Vendors must meet extensive qualifications, including maintaining a minimum fleet of five buses, ensuring vehicles are no more than fifteen years old, and complying with federal and state motor vehicle safety standards. The bid requires vendors to submit not-to-exceed rates for various service types, including hourly rates, mileage rates, daily rates, and special event premiums. Key evaluation criteria will focus on vehicle quality, service reliability, safety record, and ability to meet specific trip requirements. The bid was released on June 11, 2025, with a question deadline of June 25, 2025, and bid responses due by July 2, 2025, at 2:00 pm. The initial contract term will run from August 13, 2025, through August 12, 2026, with potential renewal for three additional one-year periods.

The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors must be MC/USDOT Registered and licensed to do business in Florida, with a minimum Best's Rating of B+ V. Insurance requirements are stringent, mandating $5,000,000 minimum auto liability insurance and comprehensive general liability coverage. Contractors must implement a drug and alcohol testing program compliant with DOT guidelines and provide drivers with commercial driver's licenses who have passed background screenings. The district will create a pool of pre-qualified vendors from which schools can request quotes, with the lowest-quoted vendor meeting trip requirements being selected. While no specific budget range is explicitly stated, the contract is structured as a non-exclusive agreement, meaning the School Board is not guaranteed to provide a specific number of trips to any contractor. Vendors are expected to provide additional amenities such as air conditioning, potential WiFi, power outlets, and other features that enhance student transportation comfort and safety.