Bid_4139MF_Charter_Bus_Service_-_REQUIRED_FORMS.pdf

An Equal Opportunity School District 4139MF Charter Bus Service, Term Contract Rev 89VL – 2-4-2025

The School Board of Marion County, Florida Purchasing Department 2091 NE 35th Street Ocala, FL 34479

INVITATION TO BID

BIDDER ACKNOWLEDGEMENT

(Template Rev. 89VL)

Bid Number: 4139MF Posting Date: June 11, 2025 @ 8:00am Bid Title: Charter Bus Service, Term Contract Term: August 13, 2025 through August 12, 2026 Deadline for Receipt of Bid Responses: July 2, 2025 @ 2:00 PM Board Approval Date: August 12, 2025 Firm Name (Legal Name of Corporation) Fictitious Name or d/b/a

Firm Name - Physical Address to include City, State & Zip Code

Fictitious Name or d/b/a - Physical Address to include City, State & Zip Code

Firm Name - Mailing Address to include City, State & Zip Code

Federal Employee Identification No. or Social Security No.

Area Code/Telephone Number #

Fax No. E-mail Address:

ANTI-COLLUSION: The signed bidder certifies that he or she has not divulged, discussed or compared his or her bid with other bidders and has not colluded with any other bidder or parties to a bid. (NOTE: No premiums, rebates, or gratuities are permitted either with, prior to, or after any delivery of material. Any such violation will result in the cancellation and/or return of materials (as applicable) and the removal from the bid list(s).

I certify that I am the owner or an authorized officer or agent for the above company and that the information supplied herein, including all pages attached, is correct; and that neither the applicant nor any person or concern in any connection with the applicant as a principal officer, so far as is known, is now debarred or otherwise declared ineligible by The School Board of Marion County, Florida (“School Board”), from bidding for furnished materials, supplies or services to the School Board.

The undersigned represents and warrants by signing this document that employee background investigations will be adhered to in accordance with §1012.32, Fla. Stat. (2024).

Authorized Signature (Manual)

Authorized Signature (Type or Printed) and Title

4139MF Charter Bus Service, Term Contract Rev 89VL – 2-4-2025

SPECIFICATIONS

The purpose and intent of this term contract is to secure firm pricing from a list of pre-qualified contractors to provide reliable Charter Bus Services for field trips, athletic activities, and extracurricular activities as required and scheduled by each school site District wide. Charter Bus Service will be used on an as needed basis by Marion County Public Schools. The contractor will be responsible for meeting all specifications as outlined herein and on the Bid Proposal Form. Failure to comply with these requirements may be cause for bid rejection or termination of award.

All responsive, responsible vendors that submit a bid shall be recommended for award. When services covered under this bid are needed, the District will request quotes from all awarded vendors of this bid. Quotes shall be provided to the District contact that requested the quote no later than 48 hours from when the quote request was sent. The District will request a shorter turnaround period for quote requests if necessary. If applicable, this shorter turnaround period will be notated with the quote request.

PERSONNEL SHALL COMPLY WITH THE FOLLOWING:

A. Safety of the students must be the highest priority at all times. Contractor’s policies and procedures shall prohibit its employees from using cell phones, for either talking or texting while transporting students. Alcohol, drugs, or any illegal substances are strictly prohibited on school district property. The Contractor’s policies and procedures shall prohibit its employees from possessing or being under the influence of alcohol, drugs, or any illegal substances white transporting students. School Board will require awarded contractor to perform random drug testing on its employees who will be servicing the school district.

B. The contractor shall provide all equipment, labor, materials, supervision and personnel necessary to provide charter bus services. Trips by charter bus shall have air conditioning, restroom facilities, and handicap accessibility.

C. There will be no deposits or other payments made in advance to the awarded contractor.

School Board staff will not sign any itineraries, confirmation or other documents, which contain terms and conditions. Purchase Orders will be issued as authority for trips.

D. Various schools or departments will arrange all scheduling of trips. While price may be a consideration, schools or departments are not bound to select by price alone. Each school or department will be free to select the transport company of their choice from the awarded contractors on the bid and generally will select the contractor from that group that consistently provides quality vehicles and reliable service within budgetary constraints.

E. Trips will be booked a minimum of seven days prior to scheduled departure. Contractor must confirm all arrangements with the school personnel within 24 hours of booking via email. In addition to acknowledgement, a confirming itinerary must be sent back for

4139MF Charter Bus Service, Term Contract Rev 89VL – 2-4-2025 verification by the same means. This itinerary must be in a typed form and signed off on by Contractor and provided to school or department by electronic means no later than seven days prior to departure. Transport requirements shall be within Marion County, within the State of Florida, or out of state as required.

F. All charter vehicles shall be contracted for a minimum of five hours. Charter vehicles assigned to these minimum hour trips must remain available at all times for passenger service.

G. On-site bus requirements for trips over five-hour minimum and less than ten-hours shall be determined by the contracting school or department.

H. Vehicles must remain with the passengers on extended trips of ten hours or more or for trips of any duration beyond a 150-mile radius of the awarded contractor’s nearest depot or station.

I. On all extended/overnight trips, the awarded contractor must plot the trip from the school to the destination point(s) and develop clear and precise directions and/or route itineraries for each driver in usable form. The awarded contractor must also provide at least one copy per bus for the school, prior to departure.

J. Charter vehicles must arrive at the school a minimum of thirty minutes prior to scheduled departure. This time shall be included in travel time pricing on the bid document.

K. Awarded contractors shall immediately notify a school when buses will not be on time for a scheduled pick-up or departure. If necessary, the awarded contractor shall provide replacement buses at no extra cost to School Board. An adequate number of spare vehicles must be maintained to ensure continuity of service in the event of a breakdown, mechanical failure, or emergency. In the event of any incident or delay, the driver(s) are to immediately contact the school administrator or designee.

L. In the event of a late arrival due to the fault of the awarded contractor, as determined by

School Board personnel, the awarded contractor shall be liable for liquidated damages equal to any resulting additional costs incurred by School Board, to include but not be limited to registration fees, attendance fees, lodging, meals, etc. and the awarded contractor shall waive 100% of the bus transportation fee.

M. Before each trip, the driver/operator will review the emergency evacuation procedures with all passengers to include: location of all emergency exits, and instruct all passengers move at least 100 feet away from the bus in a safe direction in the case of a necessary evacuation.

N. School cancellations made at least seven days before the scheduled event shall not be subject to any penalty or cost. Cancellations made from less than seven days through the

4139MF Charter Bus Service, Term Contract Rev 89VL – 2-4-2025 day prior to the event may be subject to a flat cancellation charge (listed in the bid proposal form section; however, charges shall not exceed $250.00) Cancellations made by the school on the day of the trip may be subject to the full charter fee. Under no circumstances shall the Contractor cancel a scheduled trip once confirmation is forwarded. Cancellations due to acts of God or circumstances that are beyond reasonable control of either party are exempt from the above damages (mechanical breakdowns or poor scheduling are not “reasonable” exemptions).

O. Contractors shall guarantee all buses used in the execution of this contract are routinely inspected and properly maintained in accordance with the U.S. Department of Transportation Federal Motor Carrier Safety Administration Rules and Regulations and Manufacturers Suggested standards. Prior to leaving the depot, the vehicle must be thoroughly checked to ensure that air conditioning and all other comfort items are in working order and that there are no deficiencies that would compromise safety or reliability. FMCSA Registration number shall be provided with bid submittal.

P. All equipment shall be properly inspected prior to its delivery at the designated pick-up point(s). At a minimum, this inspection must include: a complete safety check to ensure equipment is in proper working order; verification of proper mechanical operation of all systems. A copy of the inspection report is to be given to the District Representative (coach, teacher, etc.) at the designated pick-up location.

Q. All vehicles must meet or exceed all applicable Federal and State of Florida Motor Vehicle

Safety Standards and The Florida Department of Education Standards for student transportation. Contractors shall possess all necessary and applicable licenses, permits, and authority as may be required by Federal, state or Local laws for the operation of the business and its vehicles.

R. It will be the awarded contractor’s responsibility to reserve the correct number of buses and drivers for the school making the arrangements and to assure that seating capacity is maximized and utilized for cost efficiency purposes, keeping safety, comfort and the best interests of the passengers in mind. Schools may request buses with a minimum seating capacity to be used for a specified trip. On scheduled athletic events, more than one school may be transported on the same bus with more than one pick-up and drop-off site.

DRIVER AND PERSONNEL REQUIREMENTS:

A. The awarded contractors shall provide a list of their employee drivers who will be performing services to School Board to include: legal names, dates of birth, last four digits of their social security numbers, and driver’s license numbers for review.

B. All drivers must hold a Commercial Driver’s License, Class B with the P (Passenger) endorsement.

All drivers shall be qualified and possess good, clean driving records as verified by a license check. License checks must be verified every three months. Contractor shall not use drivers with suspended or revoked licenses.

4139MF Charter Bus Service, Term Contract Rev 89VL – 2-4-2025

C. All drivers must pass a Level 2 Background Screening in accordance with the Jessica Lunsford

Act. Badges must be visible at all times.

D. Contractor shall ensure that all drivers are in compliance with the Omnibus Transportation Act of 1991.

E. Contractor shall ensure that each driver is adequately trained before transporting students, and that drivers operate the buses in a careful and prudent manner, exercising the highest degree of care at all times and observing and complying with all rules of the road and traffic regulations.

F. Personal appearance, conduct and language shall be professional and appropriate for school environments. Drivers must be clean and neatly attired, carry proper identification, and possess a company or personal credit card (or cash) adequate to refuel or make necessary emergency repairs. Under no circumstances will a school, student or staff member advance funds during a scheduled trip (including gratuities). Drivers must operate the buses in a careful and prudent manner, exercising at all times the highest degree of care, observing and complying with all rules of the road and traffic regulations.

G. The awarded vendor will have a system in place for handling driver complaints and accident reports. This documentation may be requested at any time from School Board.

BUS/VEHICLE REQUIREMENTS:

A. When transporting students, awarded contractor(s) must furnish buses that meet or exceed all applicable Federal and State of Florida Motor Vehicle Safety Standards and requirements of the State of Florida, Department of Education for student transportation. It is the awarded contractor’s responsibility to be familiar with these requirements.

B. Awarded contractor(s) must provide buses that are no more than fifteen years in age and have a minimum seating capacity of sixteen passengers or more. Prohibited vehicles include mini vans and passenger vans capable of seating more than nine passengers, and sport utility vehicles with a wheel base of 100 inches or less.

C. Vehicles must be clearly identified with the Company’s name and vehicle number.

D. The awarded contractor(s) shall own a minimum of five buses and must be able to comply with

American Disabilities Act as it applies to motor coaches.

E. All drivers must be equipped with cellular telephones that allow communication in case of an emergency.

F. Cleaning requirements shall include the exterior and the interior of the bus, windows, floors, seats, toilets and all other areas shall be cleaned and sanitized prior to pickup to insure an overall clean and comfortable environment for all passengers.

4139MF Charter Bus Service, Term Contract Rev 89VL – 2-4-2025

G. All buses must have operational air conditioning and restrooms. If DVD monitors are requested, all monitors are to be operational.

H. Vehicles shall have a full tank of fuel upon arrival at the school and/or department site.

I. Awarded contractor(s) shall maintain adequate spare buses to ensure continuity of service if a breakdown or mechanical failure shall occur.

J. In the event it is determined that the buses delivered fail to meet bid requirements, the awarded contractor must immediately provide replacement buses fully complying with the contractual requirements of this bid prior to the time of schedule.

K. In the event of an incident of mechanical breakdown of the bus or a traffic accident, the driver(s) are to immediately contact the School Principal.

L. By submittal of this bid the bidder certifies that all drivers, who may be assigned under this contract, have not been convicted of a felony, a misdemeanor involving (1) sexual assault, (2) obscenity and related offenses, (3) drugs, (4) moral turpitude, (5) physical or sexual abuse or neglect of a child or an equivalent offense in another state, and (6) are NOT listed in any sexual offender registry.

M. By submittal of this bid the bidder certifies that all drivers, who may be assigned under this contract, have not been, within the preceding three years, convicted of a charge of driving under the influence of intoxicating liquors or drugs, convicted of a felony, or assigned to any alcohol safety action program or driver alcohol rehabilitation program or, within the preceding twelve months, have NOT been convicted of two or more moving traffic violations or have NOT been required to attend a driver improvement clinic by the Commission of the Department of Motor Vehicles.

N. District Requested Standard/Additional/Premier Accessories may include the following:

TV/DVD Players, WIFI, Power Outlets, Lift or Gate Access, P/A System with Microphone, Luggage Storage, USB Charging Ports, Reclining Seats, and/or additional accessories not listed. In the event the awarded vendor cannot meet or exceed District requests, the District reserves the right to choose the next lowest vendor who does meet or exceed their needs.

QUALIFICATIONS:

A. Each bidder and personnel who will be performing services on behalf of the bidder for School Board are to be properly licensed to conduct business in its area of expertise in the State of Florida. Bidder shall submit and include with their submittal, and maintain during the term of the contract and any extensions, all appropriate licenses and certifications.

B. All qualified vendor(s) shall be responsible for complying with all Federal, State, and local standards, regulations, and laws concerning the services specified and the use thereof, applicable and effective on the date of service, including safety and environmental standards.

4139MF Charter Bus Service, Term Contract Rev 89VL – 2-4-2025

PROPOSAL FORM

Download Bid 4139MF Charter Bus Services - PROPOSAL FORM from myvendorlink.com, where you downloaded this bid document.

Bidders are required to complete and include with their bid submittal: PROPOSAL FORM (please upload as an excel file), and all other REQUIRED FORMS for this bid. Once complete please upload all documents to complete your bid submission.

The PROPOSAL FORM (excel document) is fillable but contains locked cells. Please upload as a completed Excel file. Please do not submit the PROPOSAL FORM as a pdf document.

ONLY ELECTRONIC SUBMISSIONS OF THIS BID WILL BE ACCEPTED. (MAILED, EMAILED, OR DELIVERED

IN PERSON BID SUBMISSIONS WILL NOT BE ACCEPTED).

http://www.myvendorlink.com/

4139MF Charter Bus Service, Term Contract Rev 89VL – 2-4-2025

We, the undersigned, do hereby certify that these prices include all labor and material and will hold the pricing mechanism appearing in this solicitation fixed for a period after School Board approval for one (1) year from August 13, 2025 to August 12, 2026. We further realize the estimated quantities given are for evaluation purposes only and no guarantee of purchase is expressed or implied.

Division of Corporations Registration Requirements

Companies incorporated within the State of Florida must furnish their Florida document number. Companies incorporated in any other state must furnish their applicable document number. All corporations or other legal entities must be registered to do business in the State of Florida and have an active status in order to be eligible to do business with the School Board. The specific requirements for registration are found in §607, Fla. Stat. (2024). To register with the State of Florida, visit: www.Sunbiz.org

Company: ________________________________________________

Per: ___________________________________________ (Print name)

Authorized Signature: _______________________________________

Address: __________________________________________________

City/State/Zip: ______________________________________________

Dunn & Bradstreet # ________________________________________

Federal I.D. # ______________________________________________

Division of Corporations Registration Number: ___________________

The state incorporated in: _____________________________________

Occupational License Number or Contractor Certification (Only use if required) http://www.sunbiz.org/

4139MF Charter Bus Service, Term Contract Rev 89VL – 2-4-2025

PURCHASE ORDER MAILING NAME AND ADDRESS

Company Name: ____________________________________________________________________

Mailing Address: ____________________________________________________________________

City: _________________________________ State: __________________ Zip: _________________

Telephone: _______________________________ Fax: _____________________________________

Contact Name: ____________________________ Contact Title: ______________________________

Purchase Order E-mail address: ________________________________________________________

REMITTANCE NAME AND ADDRESS FOR PAYMENT

Company Name: ____________________________________________________________________

Mailing Address: ____________________________________________________________________

City: _________________________________ State: __________________ Zip: _________________

Telephone: _______________________________ Fax: _____________________________________

Contact Name: ____________________________ Contact Title: ______________________________

Contact Email Address: ______________________________________________________________

4139MF Charter Bus Service, Term Contract Rev 89VL – 2-4-2025

BIDDER’S QUALIFICATION STATEMENT

MUST BE COMPLETED TO BE CONSIDERED A RESPONSIBLE BIDDER

COMPANY NAME: ________________________________________________

1. Bidder has been in business continuously since: ________________________________

2. Bidder has had experience in work comparable with that required under the proposed contract:

As a prime contractor for ___________ years / As a subcontractor for __________ years

3. Following is a partial list of work the bidder has completed in the last five (5) years) which is similar in character and in magnitude to that required in the proposed Contract:

YEAR OWNER LOCATION CONTRACT AMOUNT

4. Furnish references for information concerning the work listed above:

NAME COMPANY TITLE CITY/STATE PHONE #

5. Provide email addresses for each person listed in item 4:

6. List the supervisory personnel to be employed by the bidder and available for work on this project

(Project Manager, Principal Foreman, Superintendents):

NAME TITLE YEARS EXPERIENCE

7. List Subcontractors – Name, address and years of experience, if you will be utilizing subcontractors on any portion of this project.

NAME Address YEARS EXPERIENCE

8. Name and title of person filling out form:

NAME TITLE

If you need additional space, please submit a separate sheet with appropriate headings.

4139MF Charter Bus Service, Term Contract Rev 89VL – 2-4-2025

BIDDER’S EXPERIENCE

If Bidder answers “Yes” to any of the questions below, then describe the circumstances, current status, and ultimate disposition of each matter using a separate page attached to this document.

Company Name: _________________________________________________________________________

Year(s) in business under present name: __________

FMSCA Registration and State License Information: _____________________________________________

Licenses Currently valid and in force: _________________________________________________________

Bidder’s Representative: Provide the following information for the representative assigned to this contract.

Representative will assist in the overall coordination of services to include but not be limited to quoting projects and resolving issues with invoices, etc.:

Name: ______________________________________ Phone: ___________________________________

Cell Phone: __________________________________ Email: ___________________________________

Has bidder been declared in default of any contract? __________

Within the past three (3) years has Bidder filed for reorganization, protection from creditors, or dissolution under the bankruptcy statutes? _____________

Is Bidder now the subject of any litigation in which an adverse decision might result in a material change in Bidder’s financial position or future viability? ___________

4139MF Charter Bus Service, Term Contract Rev 89VL – 2-4-2025

CHARTER BUS SERVICES – VEHICLE FLEET FORM

Unit # Year Make Model VIN Capacity

Range

ADA

Compliant Ramp or

Lift Seat Belt

Type Rest- Room

Power Outlets

Driver

GPS

WIFI TV/DVD Luggage Storage

Annual Vehicle

Inspection Date

4139MF Charter Bus Service, Term Contract Rev 89VL – 2-4-2025

CONFIDENTIAL, PROPRIETARY, OR TRADE SECRET MATERIAL STATEMENT

The School Board of Marion County, Florida (“School Board”) takes its public records responsibilities as provided under §119, Fla. Stat. (2024) and Article 1, Section 24 of the Florida Constitution, very seriously.

If Proposer considers any portion of the documents, data or records submitted in response to this solicitation to be confidential, trade secret or otherwise not subject to disclosure pursuant to §119, Fla.

Stat. (2024), the Florida Constitution or other authority, Proposer must also simultaneously provide the School Board with a separate redacted copy of its response. This redacted copy shall contain the School Board solicitation name, number, and the name of the Proposer on the cover, and shall be clearly titled “Redacted Copy.” The Redacted Copy shall be provided to School Board at the same time Proposer submits its response to the solicitation and must only exclude or obliterate those exact portions that are claimed confidential, proprietary, or trade secret. In compliance with §119.07(1)(e), Fla. Stat. (2024), Proposer must “state the basis for the exemption” that he/she “contends is applicable to the record, including the statutory citation to an exemption created or afforded by statute.”

Proposer shall be responsible for defending its determination that the redacted portions of its response are confidential, proprietary, trade secret or otherwise not subject to disclosure. Further, Proposer shall protect, defend, and indemnify the School Board for any and all claims arising from or relating to Proposer’s determination that the redacted portions of its response are confidential, proprietary, trade secret or otherwise not subject to disclosure.

The School Board will make no effort to verify whether or not the redacted material is exempt from §119, Fla. Stat. (2024). That determination is totally the responsibility of the Proposer.

If the Proposer fails to submit a Redacted Copy with its response, the School Board is authorized to produce the entire documents, data or records submitted by Proposer in answer to a public records request for these records.

I have read and understand my responsibilities regarding any purported confidential, proprietary or trade secret material contained in this proposal.

After reading the above statement, please initial next to the appropriate statement below:

__________ I have not included a redacted copy of our proposal.

__________ I have included a redacted copy of our proposal along with this original.

Signature of Proposer Signing Agreement

4139MF Charter Bus Service, Term Contract Rev 89VL – 2-4-2025

Acknowledgment of Addenda Check: (Yes) or (No)

(Date of Receiving Addendum)

Addendum #1 Yes _____ No _____ Date Received:

Addendum #2 Yes _____ No _____ Date Received:

Addendum #3 Yes _____ No _____ Date Received:

Addendum #4 Yes _____ No _____ Date Received:

Addendum #5 Yes _____ No _____ Date Received:

Company Name

Signature

Address

City State Zip Code

Date

4139MF Charter Bus Service, Term Contract Rev 89VL – 2-4-2025

CERTIFICATION REGARDING DEBARMENT,

SUSPENSION, INELIGIBILITY, VOLUNTARY EXCLUSION,

AND LOWER-TIER COVERED TRANSACTIONS

This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section 3017.510, Participants responsibilities. The regulations were published as Part IV of the January 30, 1989, Federal Register (pages 4722-4733).

**BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON THE FOLLOWING PAGE**

(1) The prospective lower-tier participant certifies, by submission of this proposal, that neither he or she nor his or her principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

(2) Where the prospective lower-tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Organization Name PR/Award Number or Project Name

Name(s) and Title(s) of Authorized Representative(s)

Signature(s) Date

4139MF Charter Bus Service, Term Contract Rev 89VL – 2-4-2025

INSTRUCTIONS FOR CERTIFICATION

1. By signing and submitting this form, the prospective lower-tier participant is providing the certification set out in accordance with these instructions.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower-tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower-tier participant shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective lower-tier participant learns that his or her certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms “covered transaction,” “debarred,” ‘suspended,” “ineligible,” “lower-tier covered transaction,” “participant,” “person,” “primary covered transaction,” “principal,” “proposal,” and “voluntarily excluded,” as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower-tier participant agrees by submitting this form that he or she shall not knowingly enter into any lower-tier-covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower-tier participant further agrees by submitting this form that he or she will include this clause titled “Certification Regarding Debarment, Suspension, Ineligibility, Voluntary Exclusion, and Lower-Tier-Covered Transactions,” without modification, in all lower tier covered transactions and in all solicitations for lower-tier-covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower- tier-covered transaction that he or she is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless he or she knows that the certification is erroneous. A participant may decide the method and frequency by which he or she determines the eligibility of his or her principals. Each participant may, but is not required to, check the Non-Procurement List.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower-tier-covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction; in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

4139MF Charter Bus Service, Term Contract Rev 89VL – 2-4-2025

DRUG-FREE WORKPLACE CERTIFICATION

MUST BE EXECUTED AND RETURNED WITH ATTACHED BID AT TIME OF BID OPENING TO BE CONSIDERED.

Preference must be given to vendors submitting a certification with their bid/proposal certifying they have a drug-free workplace in accordance with §287.087, Fla. Stat. (2024). This requirement affects all public entities of the State. The special condition is as follows:

IDENTICAL TIE BIDS - Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids, which are equal with respect to price, quality, and service, are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. A business shall:

1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violation of such prohibition.

2) Inform employees about the dangers of drug abuse in the workplace- the business' policy of maintaining a drug-free workplace; any available drug counseling, rehabilitation, and employee assistance programs;

and the penalties that may be imposed upon employees for drug abuse violations.

3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contender to, any violation of §893, Fla. Stat. (2024) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace, no later than five (5) days after such conviction.

5) Impose a sanction on or require the satisfactory participation in a drug-abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.

6) Make a good-faith effort to continue to maintain a drug-free workplace through implementation of this section.

All Charter Bus companies are required to certify that they have a Drug and Alcohol Testing Program in place that is compliant with DOT guidelines as part of their bid contract with Marion County School Board.

I hereby certify that ______________________________________________________ has a (Charter Bus Company Name) (Please Print)

Drug and Alcohol Testing Program in place which is compliant with DOT guidelines.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

COMPANY NAME

VENDOR'S SIGNATURE

4139MF Charter Bus Service, Term Contract Rev 89VL – 2-4-2025

STATEMENT OF NO BID

If you are not bidding on this service/commodity, please complete and upload to www.myvendorlink.com.

Failure to respond may result in deletion of vendor's name from the bidder's list for The School Board of Marion County, Florida.

COMPANY NAME: _____________________________________________________

ADDRESS: ___________________________________________________________

CITY: ________________ STATE: ________________ ZIP: _____________

CONTACT PERSON: __________________________TELEPHONE: ______________

We, the undersigned, have declined to bid on your Bid No. 4139MF for Charter Bus Service, Term Contract because of the following reasons:

We do not offer this product or the equivalent.

Insufficient time to respond to the invitation to bid.

Remove our name from this bid list only.

Our product schedule would not permit us to perform.

Unable to meet bond requirements.

Other. (Specify below)

REMARKS:

SIGNATURE: _____________________________ DATE: _________________ (m/d/yyyy) http://www.myvendorlink.com/

4139MF Charter Bus Service, Term Contract Rev 89VL – 2-4-2025

PLEASE READ ALL TERMS AND CONDITIONS OF THIS BID SO THAT YOU DO NOT MISS

IMPORTANT INFORMATION THAT MAY AFFECT YOUR BID SUBMISSION.

NOTE: THE LIST BELOW MAY NOT BE INCLUSIVE OF ALL REQUIREMENTS. USE THE BELOW

LIST AS A CHECKOFF LIST TO ENSURE THESE ITEMS ARE NOT MISSING.

REQUIRED:

Invitation to Bid Page (Bidder Acknowledgement Page) __________

Proposal Form(s) __________

Proposer’s Statement of Principal Place of Business __________

Confidential, Proprietary, or Trade Secret Material Statement __________

Acknowledgement of Addenda __________

Drug Free Workplace Certification __________

Certification Regarding Debarment __________

Manufacturer’s Authorization(s) __________

Bidders Qualification Statement __________

Bidders Experience __________

Vehicle Fleet Form __________

W-9 Form (not in packet, must be downloaded) __________

IF REQUIRED BY ORDINANCE:

Occupational License __________

IF APPLICABLE:

Bid or Performance Bond __________

Statement of No Bid __________