Bid_4139MF_Charter_Bus_Service_-_PROPOSAL_FORM.xlsx
XLSX spreadsheet 26 KB Posted
- Attached to
- Charter Bus Service, Term Contract State and local contract opportunity
- Solicitation number
- 4139MF
- Issued by
- Marion County, Florida
About this file
This is a Proposal Form for a Charter Bus Service Term Contract issued by The School Board of Marion County, Florida, soliciting bids for charter bus transportation services. The contract is set to commence on August 13, 2025, and run through August 12, 2026, with bids due on July 2, 2025, at 2:00 pm. The purpose is to secure pre-qualified contractors to provide reliable charter bus services for field trips, athletic activities, and extracurricular activities district-wide on an as-needed basis. The bid covers three bus size categories: 48-56 passenger, 30-47 passenger, and 29 and under passenger buses.
The proposal form requires vendors to submit not-to-exceed rates for various service types, including a five-hour minimum charter, hourly rates for trips over five hours, mileage rates, daily rates for multi-day trips, premium rates for special events, relief driver exchange rates, and cancellation fees. Vendors must also specify the number of buses available for each size category and indicate accessory options such as TV/DVD, WiFi, power outlets, lift/gate, PA system, luggage storage, USB charging ports, and reclining seats. The district will request quotes from awarded vendors when services are needed, with vendors required to respond within 48 hours of a quote request, and all vendors must comply with federal, state, and local standards and regulations.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Award_Notification_Bid_4139MF_Charter_Bus_Service_Term_Contract.pdf | ||
| Bid_4139MF_Charter_Bus_Service_TABSHEET.pdf | ||
| Bid_4139MF_Charter_Bus_Service_-_TERMS_AND_CONDITIONS.pdf | ||
| Bid_4139MF_Charter_Bus_Service_-_REQUIRED_FORMS.pdf | ||
| Bid_4139MF_Charter_Bus_Service_-_PROPOSAL_FORM.xlsx | XLSX spreadsheet | |
| Bid_4139MF_Charter_Bus_Service_-_REQUIRED_FORMS.pdf | ||
| Bid_4139MF_Charter_Bus_Service_-_TERMS_AND_CONDITIONS.pdf |
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Text version
Sheet1
| The School Board of Marion County, Florida |
| ~An Equal Opportunity School District~ |
| Bid #: 4139MF |
| Bid Title: Charter Bus Service, Term Contract |
| Date & Time Due: July 2, 2025 @ 2:00pm |
| Term: August 13, 2025 to August 12, 2026 |
| Board Date: August 12, 2025 |
| Legal Name of Vendor: | |
| FEI Number: | |
| Name of Person Completing Proposal Form: | |
| Email Address: |
ALL RATES ARE 'NOT TO EXCEED'.
This allows companies the opportunity to invoice services at a lower rate. Rates begin at pick-up location and end at return location designated by School Board. Unit cost shall include all applicable costs to include: fuel, labor, vehicle maintenance, tolls, and all compensation for driver(s), including gratuities, etc.
| ITEM NO. | DESCRIPTION |
| FLAT RATE |
This rate is to include allowance for deadhead.
| 1 | First Five (5) Hours Minimum Charter - Cost | |
| 48-56 Passenger | $0.000 | |
| 30-47 Passenger | $0.000 | |
| 29 and Under Passenger | $0.000 | |
| Comments: | ||
| TRIPS OVER FIVE (5) HOURS |
Trips will be billed at either the rate per hour OR mileage. The greater amount will prevail.
2 Rate per Hour - Cost These hours are in addition to the 5 hour flat rate.
| 48-56 Passenger | $0.000 | |
| 30-47 Passenger | $0.000 | |
| 29 and Under Passenger | $0.000 | |
| Comments: | ||
| 3 | Mileage Rate - Cost |
Flat Fee per Mile
| 48-56 Passenger | $0.000 | |
| 30-47 Passenger | $0.000 | |
| 29 and Under Passenger | $0.000 | |
| Comments: | ||
| ITEM NO. | DESCRIPTION | |
| MULTIPLE DAYS OR OVERNIGHT STAYS |
Daily rate for multiple days/overnight stays. School Board will pay for driver hotel expense at the same premises as students/staff.
| 4 | Rate per Day - Cost | |
| 48-56 Passenger | $0.000 | |
| 30-47 Passenger | $0.000 | |
| 29 and Under Passenger | $0.000 | |
| Comments: | ||
| PREMIUM RATE PER HOUR |
This rate may be charged fro GradBash and other events as recognized by School Board.
| 5 | Rate per Hour - Cost | |
| 48-56 Passenger | $0.000 | |
| 30-47 Passenger | $0.000 | |
| 29 and Under Passenger | $0.000 | |
| Comments: | ||
| RELIEF DRIVER EXCHANGE |
This rate may be charged if DOT regulations require driver exchange on a given charter.
| 6 | Rate per Hour | $0.000 |
| Mileage Rate | $0.000 | |
| Rate per Day | $0.000 | |
| Comments: | ||
| FLAT FEE FOR CANCELLATION - Cost |
This fee may be charged for cancellations made less than 7 days through the day of the event.
(Not to exceed $250.00)
| 7 | 48-56 Passenger | $0.000 |
| 30-47 Passenger | $0.000 | |
| 29 and Under Passenger | $0.000 | |
| Comments: | ||
| NUMBER OF BUSES AVAILABLE ON A SINGLE DAY FOR EACH BUS SIZE | ||
| 8 | Passenger Capacity/Number Available | |
| 48-56 Passenger | 0 | |
| 30-47 Passenger | 0 | |
| 29 and Under Passenger | 0 | |
| Comments: | ||
| ITEM NO. | DESCRIPTION | |
| PLEASE SPECIFY ANY RESTRICTIONS |
(i.e., No students in the front rows, seat belts, restroom facilities, etc.)
9 Comments:
STANDARD/ADDITIONAL/PREMIER ACCESSORIES
(PLEASE REFER REQUIRED FORMS, SPECIFICATIONS, BUS VEHICLE/REQUIREMENTS, N.)
| Please indicate in the space provided: S for Standard; A for Additional, and/or P for Premier Accessories | TV/DVD | WIFI | Power Outlets | Lift or Gate | P/A System with Microphone | Luggage Storage | USB Charging Ports | Reclining Seats | |
| 10 | 48-56 Passenger | ||||||||
| Cost (if applicable, i.e. not S-Standard) | $0.000 | $0.000 | $0.000 | $0.000 | $0.000 | $0.000 | $0.000 | $0.000 | |
| Additional Comments: | |||||||||
| 30-47 Passenger | |||||||||
| Cost (if applicable, i.e. not S-Standard) | $0.000 | $0.000 | $0.000 | $0.000 | $0.000 | $0.000 | $0.000 | $0.000 | |
| Additional Comments: | |||||||||
| 29 and Under Passenger | |||||||||
| Cost (if applicable, i.e. not S-Standard) | $0.000 | $0.000 | $0.000 | $0.000 | $0.000 | $0.000 | $0.000 | $0.000 | |
| Additional Comments: | |||||||||
| CONTACT INFORMATION | |||||||||
| 11 | Contact Person(s) for Scheduling: |
Phone Number(s) for Scheduling:
Email Address(es) for Scheduling, Quotes and Other Communication:
Bid 4139MF Charter Bus Service, Term Contract - PROPOSAL FORM
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