Carl Pugh Park - Drainage Improvements
Closed State & local contract opportunity
- Solicitation number
- 25/26-041
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- 21031 Drains, Parts And Accessories
- 67009 Drains, Grease Traps, Etc.
- 90654 Irrigation; Drainage; Flood Control - Architectural
- 91187 Storm Drainage
- 91345 Construction, Sewer And Storm Drain
- 91381 Maintenance And Repair, Sewer And Storm Drain (Including Removal)
- 92528 Drainage Engineering
- 92558 Irrigation; Drainage; Flood Control/Engineering
- 96873 Storm Drain Cleaning, Repair, And Sludge Removal Services
- UNSPSC codes
- Point of contact
-
- Wiluette Heard-Ware wiluette.heard-ware@claycountygov.com (904) 269-6300
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The Clay County Board of County Commissioners is soliciting competitive bids through a formal Invitation for Bid (IFB) for drainage improvements at Carl Pugh Park located at 317 South West Street, Green Cove Springs, Florida 32043. The project addresses critical flooding and standing water issues affecting the park's playing fields and spectator areas by implementing grading of baseball outfields, construction of a stormwater pond, furnishing and installation of yard drains and piping systems to improve runoff conveyance, and site restoration. The scope comprises 26 line items including general conditions, landscape and site preparation, and drainage components, with specific quantities such as 1,095 linear feet of eight-inch ADS single wall pipe and 780 cubic yards of onsite grading. Qualified and licensed contractors must hold valid Florida Department of Business and Professional Regulation licenses pursuant to Florida Statutes Chapter 489 and comply with all applicable federal, state, and local laws including OSHA requirements and drug-free workplace policies. The contractor must complete a minimum of 40 percent of the work with its own workforce and provide comprehensive insurance coverage including commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, business automobile liability of $1,000,000 combined single limit, and workers' compensation at statutory limits. Key project dates include a mandatory pre-bid meeting on April 9, 2026, at 11:00 a.m. at the park site, an inquiry deadline of April 13, 2026, at 4:00 p.m., electronic bid submission by April 27, 2026, at 4:00 p.m., bid opening on April 28, 2026, at 9:00 a.m., and estimated Board recommendation on May 12, 2026. Contract performance requires substantial completion within 120 days from notice to proceed and final completion within 30 days thereafter, with liquidated damages assessed at $500 per day for work extending past the final completion date. Evaluation criteria prioritize the lowest responsive bid submitted by a responsible and responsive bidder, with the County reserving the right to engage in value engineering discussions prior to award.
Clay County maintains a local preference policy and a buy American policy applicable to this procurement, with complete policies available on the County website. No incumbent vendor or current contractor information has been specified in the procurement documentation. Performance and payment bonds are not required for projects of $200,000 or less; if the contract exceeds this threshold, a 100 percent performance and payment bond in accordance with Florida Statutes Section 255.05 must be filed prior to commencement of work. All bidders must submit a five percent bid bond in the form of a bond or cashier's certified check payable to Clay County, with the original check required within two business days after the bid due date. The contractor is responsible for obtaining all permits and fees, maintaining a safe work site with daily debris removal, and providing a two-year warranty on all workmanship and materials beginning from the date of substantial completion. While a specific contract value or budget range is not disclosed in the procurement materials, bidders should note that performance bond requirements are contingent upon whether the final contract award exceeds $200,000, indicating the project's anticipated scope and complexity.
Opportunity text
The Clay County Board of County Commissioners (County) is requesting bids from qualified and licensed Contractors for the drainage improvements required at Carl Pugh Park located at 317 S West Street, Green Cove Springs, FL 32043 per the plans and specifications associated with this Request for Bid (RFB).
Bidders shall submit all inquiries regarding this RFB in the "Question and Answer" tab of the RFB. See "Inquiries/Questions" in the "Instructions to Bidders" below for more information.
Bidders are prohibited from contacting, by any means, whether orally, telephonically, electronically or in writing, any member of the Board, any County employee, including the County Manager, the County Attorney or the Commission Auditor, any member of the designated Evaluation Committee or any agent of the County regarding the Request for Bids in any respect during the Request for Bid Period. The Request for Bid Period during which no contact may occur commences from the date of publication of the notice of a Request for Bids and ends upon a Bid Decision becoming final, i.e. after the notice of bid protest period of 72 hours has expired. However, in the event of a notice of protest, the no contact rule continues in place during the Protest Period and does not end until a resolution of the protest has occurred and become final. The following exceptions exist to the no-contact rule:
- Inquiries may be submitted to the Purchasing Department if specifically provided in the Request for Bids;
- Pre-bid conferences provided for in the Request for Bids; and
- Formal presentations by Bidders to the designated Evaluation Committee or to the Board or any committee thereof specifically contemplated in the Request for Bids.
The Board reserves the right and power to reject any and all Bids without cause and to waive technical and non-technical or non-material defects in the Request for Bids or submittal of any Bid, and in its discretion to re-advertise the Request for Bids. The Board reserves the right to award Request for Bids which would be in the Best Interest of the County. Interested vendors are advised that the Clay County Board of County Commissioners has a local preference policy and Buy American policy. The complete policy for both can be viewed at: https://www.claycountygov.com/government/purchasing/vendor-information.
FOLLOWING THE BID OPENING AND TABULATION, A "NOTICE OF INTENT TO AWARD BID" OR A "NOTICE OF REJECTION OF ALL BIDS" WILL BE POSTED ON THE INTERNET AT:https://procurement.opengov.com/portal/claycounty?status=all.
THIS WEBPAGE CAN ALSO BE ACCESSED FROM THE HOMEPAGE OF THE COUNTY'S WEBSITE AT:https://www.claycountygov.com/government/purchasing/formal-bid-solicitations.
PROSPECTIVE BIDDERS ARE NOTIFIED THAT THE FAILURE TO INCLUDE A PROPER BID BOND OR OTHER SECURITY APPROVED UNDER THE COUNTY'S PURCHASING POLICY, IF REQUIRED FOR THIS REQUEST, WILL RESULT IN REJECTION OF THE BID AND SHALL, AS WELL AS THE FAILURE TO FILE A WRITTEN NOTICE OF PROTEST AND TO FILE A WRITTEN PETITION INITIATING A FORMAL PROTEST PROCEEDING WITHIN THE TIMES AND IN THE MANNER PRESCRIBED IN CHAPTER 8, SECTION I OF THE COUNTY'S PURCHASING POLICY SHALL, CONSTITUTE A WAIVER OF THE RIGHT TO PROTEST THE BID REQUEST, ANY ADDENDUM THERETO, OR THE BID DECISION, AS APPLICABLE, AND TO INITIATE A FORMAL PROTEST PROCEEDING UNDER THE PURCHASING POLICY. THE COUNTY'S PURCHASING POLICY CAN BE VIEWED AT THE COUNTY'S WEBSITE BY FOLLOWING THE APPROPRIATE LINKS FROM THE HOMEPAGE ADDRESS SET FORTH ABOVE.
IF A PROSPECTIVE BIDDER IS IN DOUBT WHETHER THIS REQUEST REQUIRES A BID BOND, SUCH PROSPECTIVE BIDDER IS SOLELY RESPONSIBLE FOR MAKING APPROPRIATE INQUIRY.
THE BOARD RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS WITHOUT CAUSE AND TO WAIVE TECHNICAL AND NON- TECHNICAL OR NON-MATERIAL DEFECTS IN THE REQUEST OR SUBMITTAL OF ANY BIDS.
A PERSON OR AFFILIATE WHO HAS BEEN PLACED ON THE CONVICTED VENDOR LIST FOLLOWING A CONVICTION FOR A PUBLIC ENTITY CRIME MAY NOT SUBMIT A BID ON A CONTRACT TO PROVIDE ANY GOODS OR SERVICES TO A PUBLIC ENTITY, MAY NOT SUBMIT A BID ON A CONTRACT WITH A PUBLIC ENTITY FOR THE CONSTRUCTION OR REPAIR OF A PUBLIC BUILDING OR PUBLIC WORK, MAY NOT SUBMIT BIDS ON LEASES OF REAL PROPERTY TO A PUBLIC ENTITY, MAY NOT BE AWARDED OR PERFORM WORK AS A CONTRACTOR, SUPPLIER, SUBCONTRACTOR, OR CONSULTANT UNDER A CONTRACT WITH ANY PUBLIC ENTITY, AND MAY NOT TRANSACT BUSINESS WITH ANY PUBLIC ENTITY IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO FOR A PERIOD OF 36 MONTHS FROM THE DATE OF BEING PLACED ON THE CONVICTED VENDOR LIST.
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