Certificate_of_partial_payment.pdf

This is a Certificate of Partial Payment form associated with Clay County Board of County Commissioners' drainage improvement project at Carl Pugh Park in Green Cove Springs, Florida. The project involves grading of baseball outfields, construction of a stormwater pond, installation of yard drains and piping systems (including 1,095 linear feet of eight-inch ADS single wall pipe), and site restoration across 26 line items totaling approximately 780 cubic yards of onsite grading. A mandatory pre-bid meeting is scheduled for April 9, 2026, at 11:00 a.m. at the park site, with an inquiry deadline of April 13, 2026, at 4:00 p.m. Electronic bids are due April 27, 2026, at 4:00 p.m., with bid opening on April 28, 2026, at 9:00 a.m., and estimated Board recommendation on May 12, 2026. The contractor must achieve substantial completion within 120 days from notice to proceed and final completion within 30 days thereafter, with liquidated damages of $500 per day assessed for work extending past the final completion date. A two-year warranty on all workmanship and materials is required beginning from substantial completion.

Qualified and licensed contractors must hold valid Florida Department of Business and Professional Regulation licenses and maintain comprehensive insurance coverage including $1,000,000 commercial general liability per occurrence, $2,000,000 aggregate, $1,000,000 business automobile liability combined single limit, and statutory workers' compensation. Contractors must complete a minimum of 40 percent of work with their own workforce. A five percent bid bond is required, submitted as a bond or cashier's certified check payable to Clay County, with the original check due within two business days after the bid due date. Performance and payment bonds are contingent on whether the contract exceeds $200,000; if it does, a 100 percent performance and payment bond per Florida Statutes Section 255.05 must be filed prior to work commencement. The County maintains local preference and buy American policies applicable to this procurement. The Certificate of Partial Payment form requires vendor certification that all work has been performed in accordance with contract terms and that subcontractors and suppliers receive their pro rata shares within specified timeframes—10 days for prime contractors and 7 days for subcontractors.