Warranty_Letter_.pdf

This is a contractor warranty letter required by the Clay County Board of County Commissioners for the Carl Pugh Park Drainage Improvements project in Green Cove Springs, Florida. The warranty document establishes that all labor, materials, and work performed must comply with contract documents and authorized modifications, with all improvements warranted to be free from defects in materials or workmanship for two years from the date of completion and acceptance by the County. The contractor must remedy any defects developing during the two-year warranty period at its sole expense and must respond to all warranty calls within twenty-four hours of notification. The mandatory pre-bid meeting is scheduled for April 9, 2026, at 11:00 a.m. at the park site, with an inquiry deadline of April 13, 2026, at 4:00 p.m. Electronic bid submission closes on April 27, 2026, at 4:00 p.m., with bid opening on April 28, 2026, at 9:00 a.m. The estimated Board recommendation date is May 12, 2026. Contract performance requires substantial completion within 120 days from notice to proceed and final completion within 30 days thereafter, with liquidated damages assessed at $500 per day for delays beyond the final completion date.

The warranty excludes coverage for work that has been abused or neglected by the owner, damage caused by Acts of God, or normal wear and tear, and does not preclude or replace additional warranties required by the contract documents. A five percent bid bond is required from all bidders, and a 100 percent performance and payment bond must be filed prior to commencement of work if the contract exceeds $200,000. The contractor must obtain all necessary permits and fees, maintain a safe work site with daily debris removal, and hold insurance coverage including $1,000,000 per occurrence commercial general liability, $1,000,000 combined single limit business automobile liability, and workers' compensation at statutory limits. Contractors must complete a minimum of 40 percent of the work with their own workforce and hold valid Florida Department of Business and Professional Regulation licenses pursuant to Chapter 489 of the Florida Statutes. Clay County maintains local preference and buy American policies applicable to this procurement.